ZipRecruiter

Log In

1

Project Admin Assistant Jobs in Alberta (NOW HIRING)

WinSport

Safety Admin Coordinator

Calgary, AB

... * Assist with procurement and inventory tracking for safety supplies and materials. * Support special projects and other duties related to health, safety, and compliance administration. What you ...

Colas

Sr. Subcontracts Administrator

Edmonton, AB · On-site

The Sr. Subcontracts Administrator is part of the project Procurement team specializing in the ... Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance • ...

PCL Construction

Payroll Administrator

Edmonton, AB

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects ... activities. * Assist with new hire onboarding, employment letters, Records of Employment (ROEs ...

PCL Construction

Payroll Administrator

Edmonton, AB · On-site

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects ... activities. * Assist with new hire onboarding, employment letters, Records of Employment (ROEs ...

PCL Construction

Payroll Administrator

Edmonton, AB · On-site

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects ... activities. * Assist with new hire onboarding, employment letters, Records of Employment (ROEs ...

OCL Group Inc.

HSE Administrator

Edmonton, AB · On-site

Formed in 2009, OCL started their first project and began building around a business model focused ... Contribute to the continual improvement of the Safety Management System. * Assist with the creation ...

New

Colliers

Property Administrator

Calgary, AB

The Property Administrator will support the Property Management team and assist with the overall ... * Assist with the arrangement and coordination of special projects. * Other duties as required.

Colliers

Property Administrator

Calgary, AB · On-site

The Property Administrator will support the Property Management team and assist with the overall ... * Assist with the arrangement and coordination of special projects. * Other duties as required.

Payworks Inc.

Database Administrator

Calgary, AB · Hybrid

... data. Assist in ensuring databases comply with organizational policies and industry standards ... Experience with database migration and upgrade projects. * Strong analytical and problem-solving ...

previous page

Showing results 41-60

All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Alberta

Project Admin Assistant information

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
What cities in Alberta are hiring for Project Admin Assistant jobs? Cities in Alberta with the most Project Admin Assistant job openings:
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Alberta as of August 2026, with employment types broken down into 84% Full Time, 11% Part Time, and 5% Contract. Highlights an 85% Physical, 6% Hybrid, and 9% Remote job distribution.

Project Manager - Mechanical

Smith + Andersen

Calgary, AB • Hybrid

Full-time

Medical, Retirement, PTO

Re-posted 7 days ago

Job description

Role: Project Manager- Mechanical
Location: Calgary, AB
Job Type: Hybrid – WFH + In Office
Who We Are
Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.

At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.
Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!

This Opportunity
The Calgary office of Smith + Andersen is seeking a Mechanical Project Manager. You’re all about prioritization. While everyone else is focused on their individual tasks, you’ve got an eye on the larger goals, and have a detailed road map for how to meet those goals. As a natural leader, you’re happiest when everyone is moving in the same direction, and you never hesitate to step up and get others the answers they need. You have clear communication skills, and can effectively wield those skills to make sure clients, consultants, and contractors are kept in the loop. You can easily manage multiple tasks without getting frazzled, and are eager to take on some of the biggest and most exciting projects in the country.
Why choose Smith + Andersen?
In addition to an exciting career filled with meaningful work, we offer:
  • Competitive salary
  • Flexible hours and half day Fridays (all year round)
  • Comprehensive Group Health Benefits Program
  • Group Retirement Savings Plan (Employer and Employee Contributions)
  • Employee Share Ownership Program (ESOP)
  • Purchase Time Off Program (PTO)
  • Transit Subsidy Program
  • Wide variety of community and social events
  • Great Place to Work-Certified™
  • Best Workplaces™ in Canada
  • Best Workplaces for Mental Wellness
  • Canada’s Best Workplaces™ for Professional Services
What You'll Do:
  • Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e.g. design brief) and concept report.
  • Review and manage the design in terms of construction budgets.
  • Perform, or arrange for, reviews of existing installation and interprets/manages the impact on the project.
  • Prepare all calculations and selects all equipment. May assign tasks to designer and BIM Technician where appropriate.
  • Ensure proper coordination of document with the internal and external project team (architect, interior designer, and other disciplines).
  • Responsible for reviewing all deliverables for the project whether reports, calculations, drawings, or/and specifications. Review for completeness and accuracy at various stages of development and as defined by internal total quality management.
  • Promote and enforce company standards relating to project administration, documentation and processes such as total quality management.
  • Where requested by the Principal-in-charge or Associate Principal act as contract administrator for designated projects, ensuring timely completion of all contract administration activities for project.
  • Ensure that shop drawing review process takes place within project timelines.
  • Coordinate with the contract administration team regarding drawing reviews, proper set up of contract administration process and site activities.
  • Prepare all change notices or reviews change notices issued by contract administration team.
  • Responsible for ensuring tasks are completed both accurately and with the assigned hours/fee.
  • Respond to both technical and financial queries related to the project.
  • Keep the Principal-in-charge or Associate Principal advised of all changes in scope of work and prepares amendments to the contract (e.g. Request of Additional fee-RAF) for review and submission to client.
  • Support the process of accounts receivable.
  • Liaise with external consultants, vendors as required to ensure smooth project delivery.
  • Organize and attend meetings including client meetings. Capable to deliver presentations to client/owner.
  • Assess and report on existing building mechanical systems. Be able to make recommendations to owners for optimization, upgrades, or lifecycle replacements.
Who you are:
  • Possess five or more years of project engineering experience in the field of mechanical building services.
  • Possess current P.Eng. or is eligible to apply with APEGA. A P.Tech. (Eng.) with equivalent experience and abilities will also be considered.
  • Advanced working knowledge of the provincial building code, ASHRAE, CSA and NFPA standards.
  • Fully understands Codes and Standards relevant for the project and is able to communicate all requirements to the internal project team, external project team, owner, and Authorities having Jurisdiction.
  • Fully understands (construction) project procurement methodologies and is able to recommend or apply such method for the project.
  • Demonstrate a strong leadership qualities and ability to work independently.
  • Demonstrate the ability to work in a fast-paced environment, dealing with multiple projects and clients.
  • Possess sound communications skills as demonstrated through client and staff relations.
  • Demonstrate experience working with other consultants and contractors, and coordination of major projects.
  • Excellent problem solving and decision-making skills.
  • LEED certification / Experience implementing sustainable design (LEED projects) is an asset.
Accommodation
Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.
Diversity
Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

About Smith + Andersen
Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.
Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.
For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.
Recruitment Agencies
Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral with which Smith + Andersen does not have agreement place. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.
Artificial Intelligence
Smith + Andersen does not use artificial intelligence (AI) to screen, assess or select applicants.

Smith + Andersen is an equal opportunity employer.

Apply