Project Admin Assistant Jobs in Alberta (NOW HIRING)

• Completion for all aspects of client billings as applicable based on project type (pulling and reviewing all support files, confirming LEM's are correctly billed, confirming non-reimbursable costs are correct, etc.)

• Post holdback invoices

• Prepare Statutory Declaration form

• Review equipment listing/rates from equipment yard

• Follow up on payment certifications and collections.

• Flagging collection risks

• Preparing Journal Entries as required

• Prepare Subcontract invoice correction

• Review of unapproved invoices to validate accrual amounts and provide commentary

• Work with Accounts Payable to obtain unentered invoices, review with project team and prepare JV

• Review cheque release & compliance requirements for all physical cheques

• Follow up on old cheques before stale date

• Subcontract review / vendor details / confirming values billings amounts on subcontract vs. change orders

• Compliance reports are reviewed and followed up with Project Administrators as required for outstanding documentation

• Review coding for project related costs initiated from shared services

• Compile Labour/Equipment pickup Reports for CM projects

• Prepare month-end WIP Reports

• Assist Project team with Revenue Forecast Reports

• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modifications, approvals and any additional services related to billing and payables.

• Review and process expense claims.

• File and manage project records and accounting documents.

• Ensure that month end deadlines are met.

• Assist with the requirements of internal and external audit.

• Ensure compliance with CSOX and IFRS requirements.

• Undergraduate degree or diploma in accounting

• 3 - 5 years' accounting experience

• Strong A/R and A/P background within construction or high-volume accounting environment

• Strong Excel skills

• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges

• Ability to work within tight deadlines and prioritization of work to achieve them

• Strong analytical and problem-solving skills

• Highly developed interpersonal, communication, and negotiation skills

• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

• Superior written and verbal communication skills

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird's culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.