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Project Admin Assistant Jobs in Calgary, AB (NOW HIRING)

H2Safety

Project Administrator

Calgary, AB · On-site

As a Project Administrator, your day-to-day will include collaborating with cross-functional teams ... Follow client plans with a focus on meeting project objectives and deadlines. * Assist with ...

H2 Safety

Project Administrator

Calgary, AB · On-site

As a Project Administrator, your day-to-day will include collaborating with cross-functional teams ... Follow client plans with a focus on meeting project objectives and deadlines. * Assist with ...

Ainsworth

Project Administrator

Calgary, AB

Job Summary The Project Administrator will provide general administrative support to Project ... Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients.

Ainsworth

Project Administrator

Calgary, AB

Job Summary The Project Administrator will provide general administrative support to Project ... Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients.

Ainsworth

Project Administrator

Calgary, AB

Job Summary The Project Administrator will provide general administrative support to Project ... Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients.

PwC

Administrative Assistant

Calgary, AB · Hybrid

CA$45K - CA$76K/yr

... the Admin Services Manager, the Admin Assistant actively supports the day-to-day business ... Assistwith other firm initiatives/business projects, or general administrative duties asrequired

Bird Construction

Project Accountant

Calgary, AB

Compliance reports are reviewed and followed up with Project Administrators as required for ... Prepare month-end WIP Reports * Assist Project team with Revenue Forecast Reports * Effectively ...

Startec

Production Administrator

Calgary, AB · On-site

We are an integrated project and engineering equipment fabricator specializing in the modularized ... Support HR administration with employee record maintenance * Assist with maintaining confidential ...

Aston Carter

Inventory Admin

Calgary, AB · On-site

CA$26.44 - CA$28.84/hr

Ensure project teams have timely access to the tools and resources required to perform their work ... * Assist with the implementation and maintenance of inventory control procedures. Required ...

New

Startec

Project Controls Analyst

Calgary, AB · On-site

Maintain and administer robust cost control processes to monitor project expenses, including ... CHANGE MANAGEMENT & VARIANCE ANALYSIS (Weighting 10%)Change Management & Scope Control * Assist in ...

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All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Calgary, AB

Project Admin Assistant information

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Calgary, AB as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, 2% Temporary, and 4% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Project Administrator

Infracon Construction Inc.

Calgary, AB

CA$27 - CA$32/hr

Full-time

Posted 3 days ago

Job description

Job Title: Project Administrator
Company: Canadian Liners
Location: Calgary, AB | Edmonton, AB | Newfoundland
Job Type: Project-Based Contract
Schedule: Project-Based (Travel Required; Camp/Overtime Opportunities)    Wage Range: $27.00 – $32.00 per hour, depending on experience and qualifications

About Canadian Liners

Canadian Liners specializes in the supply and installation of geomembrane liner systems for environmental, mining, municipal, and industrial projects across Canada.

We are seeking a highly organized and detail-oriented Project Administrator to join our team on a project-based contract. Reporting to the Operations Coordinator, you’ll support project administration, payroll and billing processes, travel logistics, and day-to-day operations while collaborating with project managers, field personnel, and clients.

This role may require occasional travel to project sites across Canada and has the potential to transition into a permanent position based on operational needs and performance.

Key Responsibilities

Project Administration

  • Support Project Managers throughout all phases of project execution.
  • Maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
  • Track project labour, equipment, materials, schedule, and other project-related information.
  • Coordinate with field crews to collect, review, and enter labour and equipment time into company systems, ensuring accurate payroll processing and project billing.
  • Assist with project set-up, document control, filing, and closeout.
  • Prepare and submit project documentation for clients and stakeholders.

Accounts Receivable

  • Prepare and submit client invoices, progress billings, and supporting documentation, including through client billing portals where required.
  • Monitor outstanding receivables and assist with collections.
  • Maintain accurate customer records within the accounting system.

Accounts Payable

  • Process supplier invoices and verify coding.
  • Enter invoices into the accounting system.
  • Reconcile vendor statements and resolve discrepancies.
  • Assist with vendor payments and accounts payable reporting.
  • Respond to vendor inquiries and maintain vendor records.

Administrative Support

  • Provide administrative support to project managers and operational teams.
  • Coordinate travel, accommodations, rental vehicles, and project mobilizations.
  • Establish and maintain fuel cards, hotel accounts, vendor accounts, and supplier credit applications.
  • Coordinate purchase orders and project or office supply orders.
  • Maintain project documentation, spreadsheets, reports, and correspondence.
  • Support employee onboarding and project administrative requirements where required.
  • Liaise with vendors, clients, and internal departments.
  • Perform other administrative duties to support the successful execution of projects.

Qualifications

  • 2+ years of experience in project administration, construction administration, accounting support, or office administration.
  • Post-secondary education in Business Administration, Office Administration, Accounting, or a related discipline is considered an asset.
  • Experience supporting construction, industrial, or project-based operations.
  • Experience coordinating travel and workforce mobilization is an asset.
  • Experience with accounting, project management, scheduling, or ticketing software.
  • Advanced proficiency in Microsoft Office (Excel, Word, and Outlook).
  • Exceptional organizational skills with strong attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Ability to work both independently and collaboratively within a team.

What We Offer

  • Competitive salary based on experience
  • Comprehensive benefits program
  • Opportunities for professional development and career growth
  • Potential for permanent employment based on operational needs and performance
  • Collaborative and team-focused work environment

Join Us

If you're an organized, detail-oriented professional who enjoys supporting fast-paced projects and working with a collaborative team, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your qualifications and relevant experience.