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Programs Assistant Jobs in Vancouver, BC (NOW HIRING)

Ubc

Academic Programs Coordinator

Vancouver, BC · On-site

CA$4.7K - CA$5.1K/mo

Staff - Union Job Category CUPE 2950 Job ProfileCUPE 2950 Salaried - Sr Program Asst-Gen (Gr8) Job Title Academic Programs Coordinator Department Administrative Support | Department of Statistics ...

Arrowhead Programs

Executive Assistant

Langley, BC · Hybrid

The Executive Assistant serves as a key operational and administrative partner to the VP of ... Our programs are designed to help you thrive at work and in life. * Health Benefits : Medical/Rx ...

Ubc

Education Program & Admin. Asst.

Vancouver, BC · On-site

CA$4.7K - CA$5.1K/mo

... Asst. Department Administrative Support | School of Audiology and Speech Sciences | Faculty of ... Through its active research programs, the School plays a leading role in advancing knowledge of ...

Wing Assistant

Sales Enablement Trainer

Vancouver, BC

CA$29K - CA$35K/yr

Wing Assistant is hiring a hands on Sales Enablement Trainer to level up our sales team - not with ... You'll start lean and resourceful - and as the program proves it drives revenue, it ears more ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Vancouver, BC

Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Vancouver, BC?

The most popular types of Programs jobs in Vancouver, BC are:

What cities near Vancouver, BC are hiring for Programs Assistant jobs?

Cities near Vancouver, BC with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Vancouver, BC as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution.

Program Assistant - Mental Health & Substance Use (Medical Transcription)

Vancouver Coastal Health

Vancouver, BC

CA$29.72/hr

Full-time

Medical, Dental, Retirement

Re-posted 29 days ago

Job description

The salary range for this position is CAD $29.72/Hr. - CAD $29.72/Hr.

Come work as a Program Assistant with Vancouver Coastal Health (VCH) in Mental Health and Substance Use!
Vancouver Coastal Health is looking for a clerical Program Assistant with experience working in Mental Health settings to join the Mental Health & Substance Use Administration casual pool working at Vancouver General Hospital in Vancouver, BC. Apply today to join our team!

As a Program Assistant in Mental Health and Substance Use with VCH, you will:

  • Work as part of an interdisciplinary team to provide administrative/clerical support. 
  • Receive verbal/written referrals for new patients/clients, answer telephones and greets clients, coordinate patient appointments and respond to general inquiries.
  • Arrange meetings and attends departmental meetings to record notes or take minutes.
  • Sets up and maintains filing systems, maintains timekeeping records and completes on-line purchase requisitions for equipment and supplies.
  • Types/transcribes a variety of healthcare documentation, medical dictation/consultations, correspondence, reports and presentations utilizing intermediate word processing and spreadsheet software.

Education & Experience

  • Grade 12, supplemented with courses in medical transcription and two years of recent related experience or an equivalent combination of education, training and experience.

Knowledge, Skills & Abilities

  • Ability to type 50 wpm.
  • Ability to deal with others effectively
  • Ability to communicate effectively both verbally and in writing.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?


VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

  • Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
  • Grow your career with employer-paid training and leadership development opportunities
  • Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
  • Award-winning recognition programs to honour staff, medical staff and volunteers
  • Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.
Vancouver Coastal Health is proud to be recognized as one of Canadas Top 100 Employers, BCs Top Employers, Canadas Best Diversity Employers and Canada's Top Employers for Young People in 2026.
Only short-listed applicants will be contacted for this posting.
***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***
Thank you for your interest in Vancouver Coastal Health.

Apply