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Programs Assistant Jobs in Kelowna, BC (NOW HIRING)

Ubc

Engineering Programs Administrator

Kelowna, BC · On-site

CA$4.6K - CA$5.3K/mo

Staff - Union Job Category BCGEU Okanagan Support Staff Job ProfileBCGEU OK Salaried - Support Services Assistant II Job Title Engineering Programs Administrator Department UBCO | Administration ...

arc programs

Developmental Specialist

Kelowna, BC · On-site

CA$42.05 - CA$43.55/hr

Who We Are: arc programs exists to create thriving communities, free of systemic barriers and full ... rather than diagnoses. * Assist parents in fostering secure attachments and recognizing ...

ARC Programs

Developmental Specialist

Kelowna, BC · On-site

$42.05 - $43.55/hr

Who We Are: arc programs exists to create thriving communities, free of systemic barriers and full ... rather than diagnoses. * Assist parents in fostering secure attachments and recognizing ...

ARC Programs

Behaviour Interventionist

Kelowna, BC · On-site

Cooperates with the Practice Lead, Agency Leadership / Management and administrative personnel in the coordination, implementation and development of program services and agency initiatives. * Assist ...

ARC Programs

Child and Youth Care Counsellor

Penticton, BC · On-site

$26 - $30.50/hr

Who We Are: arc programs exists to create thriving communities, free of systemic barriers and full ... Provide support and encouragement to assist youth in overcoming personal challenges. * Facilitate ...

arc programs

Behaviour Interventionist

Kelowna, BC · On-site

Cooperates with the Practice Lead, Agency Leadership / Management and administrative personnel in the coordination, implementation and development of program services and agency initiatives. * Assist ...

arc programs

Child and Youth Care Counsellor

Penticton, BC · On-site

CA$26 - CA$30.50/hr

Who We Are: arc programs exists to create thriving communities, free of systemic barriers and full ... Provide support and encouragement to assist youth in overcoming personal challenges. * Facilitate ...

ARC Programs

Intake and Care Coordinator

Kelowna, BC · On-site

Who We Are: arc programs exists to create thriving communities, free of systemic barriers and full ... * Assist families as needed with appointment reminders and coordination of services, needs ...

Kal Tire

Executive Assistant

Vernon, BC

CA$57K - CA$77K/yr

Executive Assistant Vernon, BC Role Description The Executive Assistant role is to increase ... A group RRSP/DPSP matching program * Discount on tires and mechanical services * Positive work ...

Kal Tire

Executive Assistant

Vernon, BC · On-site

CA$57K - CA$77K/yr

Executive Assistant Vernon, BC Role Description The Executive Assistant role is to increase ... A group RRSP/DPSP matching program * Discount on tires and mechanical services * Positive work ...

Kal Tire

Executive Assistant

Vernon, BC

Executive Assistant Vernon, BC Role Description The Executive Assistant role is to increase ... A group RRSP/DPSP matching program * Discount on tires and mechanical services * Positive work ...

Boston Pizza

Assistant Kitchen Manager

Kelowna, BC · On-site

CA$20 - CA$21/hr

Assistant Kitchen Manager (AKM) Assistant Kitchen Managers at Canada's leading casual dining ... Boston Pizza Scholarship Program * * Management Training Programs, Leadership Development ...

Posted today

FortisBC

Program Coordinator

Kelowna, BC · On-site

CA$39.01/hr

Coordinate the administration, planning, implementation, and marketing of departmental programs ... * Assist in the production of reports, or in the provision of responses to information requests.

COBS Bread

Sales Assistant

Penticton, BC · On-site

CA$18.25/hr

Our Sales Assistants are experts in freshness, and in giving our customers a great in-bakery ... Our training program - Continue to develop your sales and leadership skills through our Bronze and ...

COBS Bread

Sales Assistant

Penticton, BC · On-site

CA$18.25/hr

Our Sales Assistants are experts in freshness, and in giving our customers a great in-bakery ... Our training program - Continue to develop your sales and leadership skills through our Bronze and ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Kelowna, BC

Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Kelowna, BC?

The most popular types of Programs jobs in Kelowna, BC are:

What cities near Kelowna, BC are hiring for Programs Assistant jobs?

Cities near Kelowna, BC with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Kelowna, BC as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Program Assistant - Contracts and Community

Okanagan College

Vernon, BC • On-site

CA$48K - CA$55K/yr

Full-time

Posted 2 days ago

New

Job description

When you join Okanagan College, you're joining a team that's transforming lives and communities.
Every course you create, every student you support and every connection you build, it all matters.
Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: September 8, 2026
Position End Date: January 29, 2027
Salary Range: $48,994 -$55,947 annually
Bargaining Unit: Support 
Appointment Type: Non-Regular Full-Time
Posting Closing Date: August 31, 2026
Your Opportunity
  • Under the general supervision of the Operations and Administrative Coordinator, the Program Assistant provides client service to students, prospective students, instructors, and other stakeholders. This position is responsible for registration support services for Continuing Studies courses and programs; responds to inquiries about programs, courses and services; provides clerical and administrative support to Program Coordinators and Instructors; maintains and updates student records; assists with limited financial processing; and provides public relations and marketing support.
Functions and Duties
  • Student Services and Registration Support
  • Provides frontline customer service by responding to inquiries via phone, email, and in-person regarding Continuing Studies programs, courses, policies and procedures. 
  • Assists students with online portal navigation (Destiny One, MyOkanagan, Moodle), account troubleshooting, registration issues, and provides guidance on program options, prerequisites, and requirements. 
  • Maintains student records in Banner and legacy systems including data entry, grade entry, class lists, attendance summaries and processing Director's List letters. 
  • Maintains waitlists, sends welcome communications, creates certificates of completion and maintains general email inboxes.
  • Financial Processing Support
  • Processes refunds, cheque payments, subsidies, tuition and fee waivers on student accounts. 
  • Troubleshoots electronic payment issues and requests financial adjustments.
  • Prepares bank deposits and assists with processing payment vouchers, journal entries, invoices, honoraria and purchase requests. 
  • Administrative and Clerical Support
  • Provides comprehensive administrative support including receptionist duties, maintaining contact lists and filing systems, ordering and distributing course materials and supplies, photocopying, processing mail, and monitoring equipment. 
  • Prepares and processes program and instructor evaluations.
  • Types and proofreads course materials including outlines, exams, certificates, and reports. 
  • Coordinates room setup, equipment and refreshments for courses and events.
  • Submits instructor system access requests and prepares tutor payments.
  • Processes student practicum and work placements requests through provincial health online portal system.
  • Coordination and Liaison
  • Liaises with internal departments including Registrar's Office, Financial Services, Trades, and other campuses regarding student registrations, scholarships, bursaries, and student loans. 
  • Communicates with external stakeholders and third-party sponsors. Advises security, switchboard, and other departments of after-hours and weekend program schedules. 
  • Processes registrations for corporate training clients and provides backup support to other front office positions.
  • Marketing and Recruitment Support
  • Supports marketing and recruitment efforts by assisting with outreach, materials distribution and information accuracy.
  • Performs other duties as assigned.
Education and Experience
  • Completion of Grade 12 plus one year post-secondary training in Office Administration or equivalent. Over 1 year and up to and including 2 years of related experience. Familiarity with CS registration systems and processes.
Skills and Abilities
  • Superior customer service and interpersonal skills
  • Effective conflict resolution skills and ability to resolve sensitive issues
  • Exceptional listening and professional communication skills, focused on tact and diplomacy
  • Excellent computer skills with proficiency using Microsoft Office (Word, Excel, PowerPoint, Forms, SharePoint and Outlook)
  • Working knowledge and experience with student record systems, including the ability to generate and analyze database reports
  • Aptitude for learning and working with new systems and software
  • Effective problem analysis and problem-solving skills
Our Values
  • Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
  • Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
  • Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
  • Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
  • Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
  • Distinction: We choose activities in which we can achieve excellence and positively impact society.
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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