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Programs Assistant Jobs in Vancouver, BC (NOW HIRING)

FortisBC

Program Assistant

Surrey, BC · On-site

CA$2.5K/wk

... programs, including reviewing/approving applications, ensuring attention to detail, and timeliness ... Data entry into departmental tracking. Assist in program tracking and reporting including monthly ...

Ubc

Sr. Program Assistant

Vancouver, BC

CA$4.7K - CA$5.1K/mo

Staff - Union Job Category CUPE 2950 Job ProfileCUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8) Job Title Sr. Program Assistant Department Postgraduate Vancouver IM Education Support | Department ...

Ubc

Academic Programs Coordinator

Vancouver, BC

CA$4.7K - CA$5.1K/mo

Staff - Union Job Category CUPE 2950 Job ProfileCUPE 2950 Salaried - Sr Program Asst-Gen (Gr8) Job Title Academic Programs Coordinator Department Administrative Support | Department of Statistics ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Vancouver, BC? The most popular types of Programs jobs in Vancouver, BC are:
What cities near Vancouver, BC are hiring for Programs Assistant jobs? Cities near Vancouver, BC with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Vancouver, BC as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.

Recreation Programs Assistant

Kwantlen Polytechnic University

Surrey, BC

Part-time

Posted 18 days ago

Job description

We are currently seeking a Recreation Programs Assistant to join our Sport and Recreation team.

Job Overview

Supervises sport, recreation and intramural programs and events that promote an active and healthy campus, in addition to providing supervision of facilities and administrative assistance in support of the Sport & Recreation department.

Education and Experience

  • University diploma in Recreation or relevant discipline.
  • A minimum of one year of recent related recreation programming experience. 
  • Standard First Aid & CPR.
  • De-escalation Training is an asset. 
  • A minimum of one-year experience at a supervisory level preferred.
  • Or an equivalent combination of education and experience.

Knowledge, Skills & Abilities

  • Demonstrated understanding of diverse post-secondary student population to plan and implement appropriate programs and attract students to activities.
  • Demonstrated experience with recreation or sport event programming, organizing and implementing activities, preferably with adults or young adults. 
  • Enthusiastic personality with the ability to motivate others.
  • Administrative experience and proficiency with Microsoft Office Suite and recreation management software. 
  • Ability to exercise a high level of initiative and responsibility; work independently, establish own priorities and meet deadlines with minimal supervision.
  • Ability to establish and maintain effective working relationships with, and provide customer service to, all internal and external partners.
  • Excellent organizational skills.
  • Demonstrated experience with mediation; ability to de-escalate hostile or upset clients.
  • Proven ability to work as part of a team, and handle unusual or unexpected situations.
  • Excellent oral and written communication, interpersonal and customer service and problem-solving skills. 
  • Must be able to lift a minimum of 50 lbs.
  • Ability to travel between campuses is required.

Please click here for a more detailed job description.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.

Employment Type: Temporary Part Time

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