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Programs Assistant Jobs in Vancouver, BC (NOW HIRING)

Ubc

Residency Program Assistant

Vancouver, BC · Hybrid

CA$4.7K - CA$5.1K/mo

... Programs that are distributed across the lower mainland. In this role, the RSPA provides ... Provides backup coverage for the Residency Assistant as needed. Consequence of Error/Judgement This ...

Ubc

Senior Program Assistant

Vancouver, BC · On-site

CA$4.7K - CA$5.1K/mo

This role will work closely with various ELI teams and support the Academic Programs team and the ... Supervises and trains Cultural Assistants. Provide a workplace orientation, necessary safety ...

Ubc

Senior Program Assistant, OUGME

Vancouver, BC · On-site

CA$4.7K - CA$5.1K/mo

Summary The Senior Program Assistant (SPA), Undergraduate Medical Education (UGME) provides confidential administrative and coordination support to areas in the Office of Undergraduate Medical ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Vancouver, BC?

The most popular types of Programs jobs in Vancouver, BC are:

What cities near Vancouver, BC are hiring for Programs Assistant jobs?

Cities near Vancouver, BC with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Vancouver, BC as of August 2026, with employment types broken down into 1% As Needed, 64% Full Time, 33% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Seniors Programs Assistant

North Vancouver, BC • On-site

Parkgate Community Services Society
See more jobs at Parkgate Community Services Societyexternal

CA$23 - CA$25/hr

Full-time

PTO

Posted 16 days ago

Job description

The Opportunity:
The Seniors Programs Assistant coordinates and assists in the day-to-day operations and delivery of our Seniors social programs and services, including coordinating the community bus for various Parkgate Society events and programs.
This position will be an integral part of the Seniors team, will work to execute specialty programming and to grow our Senior’s community. The Seniors Programs Assistant will contribute to the overall effectiveness and success of our services for Seniors, helping them to feel better connected to the community so they can live life better.
Contract Details: 
  • A full-time permanent position, working 35 hours per week, primarily Monday thru Friday.
  • Hourly wage is $23.00 – 25.00 per hour.
  • Three (3) weeks paid vacation, employee benefits & a professional development allowance is included, plus free parking.
  • Lots of opportunity to contribute and be part of our vibrant community.
  • We are located in beautiful North Vancouver surrounded by forests, walking trails and the ocean; Parkgate Society shares a physical space with Parkgate Community Centre, just up the hill from Deep Cove.
 
Key Responsibilities:
  • Coordinate the delivery of Seniors’ social programs.
  • Monitor program effectiveness and adjust programming content as required.
  • Ensuring rooms are set-up to serve the programming and participant needs.
  • Ensuring proper room take-down and clean-up is done in accordance with current health and safety requirements.
  • Build and maintain relationships with Seniors programs participants and address any questions, suggestions, concerns, and complaints when they arise.
  • Assist with the advertising and promotion of Seniors programming at Parkgate Centre.
  • Grow evening programming for young Seniors.
  • Assist in the planning and implementation of new programs and events.
  • Connect with vulnerable populations to offer assistance.
  • Perform duties and responsibilities that arise, based on the needs of the program.
 
Position Requirements: 
  • Food Safe certification.
  • Criminal Records check clearance.
  • Valid safety-oriented First Aid certificate.
  • Strong working knowledge and experience working in a not-for-profit, particularly in a community-based and/or social service organization in programming.
  • Specific previous experience working in or with seniors’ programming and services.
  • Strong interpersonal, relationship-building and communication skills.
  • Demonstrated teamwork, facilitation, public speaking and leadership skills.
  • Strong ability to adapt and pivot in a fast-paced environment.
  • Demonstrated ability to work well independently and as part of a team.
  • Critical to the role is the strong ability to work effectively and build strong working relationships with a broad range of program staff, volunteers, not-for-profit or publicly funded groups and agencies. 
 
Who are we?
Parkgate Community Services Society is a registered, not-for-profit charitable organization providing programs and services to our friends and neighbors at Parkgate Community Centre, Seymour Youth Centre and the new Lynn Creek Community Centre, and various other locations on the North Shore. With a vision of a vibrant, connected community, Parkgate Society creates opportunities for people in our community to live life better. 
We are committed to creating an inclusive, accessible, and welcoming environment where all community members feel valued, respected, and supported. We encourage applications from diverse communities, including people of color, Indigenous peoples, individuals with disabilities, and people of any sexual orientation or gender Identity. If you require any accommodation during the recruitment process, please contact our Human Resources Department. 
 
Please forward your resume and a cover letter, describing why you are a strong candidate for this opportunity, by email to info@parkgatesociety.ca.