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Programs Assistant Jobs in Cibolo, TX (NOW HIRING)

Tutor Perini

Assistant Project Manager

San Antonio, TX · On-site

Review owner contract and ensures compliance * Assist in the development of master project schedule and quality control program * Assist with contract buyout in accordance with corporate policy ...

CIA

Kitchen Prep Coordinator

San Antonio, TX · On-site

$20/hr

ESSENTIAL RESPONSIBILITIES * Assist with the set-up, breakdown, and general cleanliness of the kitchen, stockroom, and other support facilities for various programs. * Collaborate with internal ...

Lone Star Bakery, Inc

QA Director

China Grove, TX · On-site

Work closely with industry workgroups and other agencies to ensure the companys ongoing participation in all aspects of the industrys food safety programs. * Assist research and development ...

Lone Star Bakery, INC.

QA Director

China Grove, TX · On-site

Work closely with industry workgroups and other agencies to ensure the company's ongoing participation in all aspects of the industry's food safety programs. * Assist research and development ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Cibolo, TX are hiring for Programs Assistant jobs?

Cities near Cibolo, TX with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Cibolo, TX as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

New Student Programs Graduate Assistant

University of the Incarnate Word

San Antonio, TX • On-site

$13.75 - $17.25/hr

Part-time

Re-posted 6 days ago

Job description

Position Details
Position Information
Position Title
New Student Programs Graduate Assistant
Academic Year
2026-2027
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The New Student Programs (NSP) Graduate Assistant supports the Director of New Student Programs in creating a welcoming and engaging transition experience for new students at the University of the Incarnate Word. Working closely with the Director, the Graduate Assistant helps plan, implement, and assess programs designed to foster student success and connection during their transition to the university.
In this role, the Graduate Assistant promotes New Student Programs services and resources, cultivates a sense of community among new students, and provides direct supervision, training, and support for the New Student Programs student staff.
Essential Functions
Student Engagement:
  • Assists with collecting metrics via the student engagement tracker to document student engagement at NSP events and activities.
  • Analyzes participation data and develops monthly Student Engagement reports for leadership to review.
  • Collaborates with NSP Director to create new initiatives that support student engagement opportunities.
  • Actively participates in innovative student engagement opportunities using technology platforms.
  • Assists in facilitating events by setting up/tearing down and engaging students during events.
  • Facilitates presentations to students regarding university resources, upcoming deadlines and university processes.
  • Assists the NSP Director with outreach to students.

Student Staff Recruitment, Training & Supervision:
  • Assists in recruiting, training, and supervising student staff.
  • Coordinates and facilitates staff meetings.
  • Creates professional development opportunities for student staff.
  • Manages and maintains output on lounge television.
  • Shares staff concerns with the Director.

Community Development:
  • Maintains a visible role on campus and is available and approachable for students.
  • Encourages student interaction and maintains visibility at events and in the NSP student lounge.
  • Maintains a strong presence in The Landing by maintaining office hours, coordinating events and being available during high traffic periods such as class registration and finals.
  • Connects with university staff and faculty to collaborate on interdepartmental events.
  • Facilitates classroom presentations regarding NSP services.

Social Media & Marketing:
  • Manages the NSP social media account, planning and implementing digital marketing content strategies across social media channels (TikTok and Instagram).
  • Works with the NSP Director to develop a social media content calendar based on goals, events, and messages.
  • Collaborates with mentors and student assistants to create student centered content and social posts.
  • Records event experiences to generate marketing moments for future promotional items.
  • Compiles content and creates event flyers for the NSP website, social media and UIW Engage.

Qualifications
Knowledge Skills and Abilities
  • Strong organizational skills.
  • Ability to start, maintain, and complete projects with minimal supervision while meeting deadlines.
  • Ability to coordinate and manage events.
  • Ability to work and supervise college students.
  • Intermediate knowledge in Microsoft Word, Excel, PowerPoint and Canva.
  • Intermediate data entry skills.
  • Strong written and verbal communication skills.
  • Ability to conduct presentations to groups and communicate with various campus constituents.
  • Able to maintain confidentiality.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
  • Accepted and enrolled in a UIW graduate program.
  • Must have completed at least one semester at graduate level at UIW.

Required Work Experience
None.
Preferred Qualifications
Previous experience in customer service setting.
Required Certifications, Licenses or Registrations
None.
Work Hours
  • 25 hours per week. Normal office hours are Monday - Friday 8 a.m. -5 p.m.
  • Some early mornings, evenings and weekends required for specific projects/events during the academic year.

Physical Demands
  • Must be able to navigate campus.
  • Must be able to lift up to 20 lbs., stand, bend, and reach to complete certain tasks.

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