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Programs Assistant Jobs in Oregon (NOW HIRING)

FolkTime, Inc.

$17.50/hr

Social Programs POSITION SUMMARY : The Program Assistant (PA) helps with all aspects of program operations. The PA will facilitate group activities at all of our three social programs located in NE ...

Lincoln County, OR

Assistant Finance Director

Newport, OR · On-site

$87K - $118K/yr

... for an Assistant Finance Director to join their team in supporting both those who work for the ... Employee Assistance Programs (EAP) Yaquina Bay Bridge in Newport, OR Essential Functions/Major ...

Lincoln County

Assistant Finance Director

Newport, OR · On-site

$87K - $118K/yr

Participate in special projects, program development, data gathering and analysis Prepare and ... Provide budgetary analysis to county departments. Assist in the development of forecasts for ...

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Programs Assistant information

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What does a programming assistant do?

A programming assistant supports software development by helping with coding, debugging, and testing programs. They often work with programming languages, development tools, and collaborate with developers to ensure project progress and quality.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What are the most commonly searched types of Programs jobs in Oregon? The most popular types of Programs jobs in Oregon are:
Programs Assistant jobs near you

Peer Support Program Assistant

FolkTime, Inc.

On-site

$17.50/hr

Part-time

PTO

Posted 17 days ago

Job description

Founded in 1986, Folk-Time, Inc. connects people with the shared experience of living with mental health and substance abuse challenges through peer support and community based activities. The agency focuses on wellness and recovery.JOB TITLE: Peer Support Program AssistantJOB SITE: Oregon CityREPORTS TO: Social Services Program Supervisor

WORK HOURS: Up to 10 - 20 hours per week; Non-exempt

PROGRAM: Social Programs

POSITION SUMMARY: The Program Assistant (PA) helps with all aspects of program operations. The PA will facilitate group activities at all of our three social programs located in NE Portland, Oregon City, and rural Clackamas County. The PA will help with direct support on site and during community based activities; administrative support as assigned. This position requires excellent interpersonal communication skills and the ability to adapt to various situations and circumstances, problem solve and multitask. The PA also acts as a role model and mentor for those working on their personal recovery and will be asked to complete Intentional Peer Support training and practice those skills daily. 

MAJOR DUTIES:

  • Build connections and positive relationships with FolkTime members
  • Assist with daily tasks including but not limited to set up, clean up, activities, announcements, office tasks, and closing tasks
  • Works closely with Manager of Social Programs, FolkTime members, volunteers and peers, and various community partners.
  • Host groups on the Zoom platform remotely and in our office
  • Participate in creating monthly calendar for daily activities
  • Meet the needs of members and assist in making the day positive
  • Facilitate, create, and actively participate in groups, activities and community outings with members
  • Keep track of members on trips to ensure safety and order for everyone
  • Assist in maintaining updated member forms
  • Other duties as assigned by Manager of Social Programs

QUALIFICATIONS: 

  • Practice Intentional Peer Supports (IPS) to engage in hope based relationships and develop authentic connections with FolkTime members
  • Identifies as having lived experience of mental health and/or addiction histories.
  • Check email and respond accordingly every day
  • Use of a personal vehicle required
  • Travel throughout Clackamas and Multnomah County required
  • Ability to lift 25lbs
  • Knowledge and experience using various technology (Outlook, Excel, PowerPoint) and data collection programs

PREFERRED BUT NOT REQUIRED

  • Experience working with adults with mental health challenges and addictions recovery.
  • Completion of Intentional Peer Support Training or other Oregon approved peer support certification.
  • U.S. Military veteran.
  • Bachelors or advanced degree.

SALARY AND BENEFITS: Salary starts at $17.50 per hour. This position is eligible for generous paid time off (PTO).

To APPLY: Please submit a cover letter and resume by email to, TaMara Edens: tedens@folktime.org. In your cover letter, please address the following:

"Please explain how you would draw on your own experiences, both personal and professional, in order to support others who are experiencing mental health distress."

Employment Type: PART_TIME

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