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Programs Assistant Jobs in Illinois (NOW HIRING)

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing ...

University of Utah

Program Assistants

Campus, IL

$16 - $19/hr

  • Retirement

... Programs Assistant Career Progression Track S00 Track Level S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff ...

University of Utah

Program Assistants

Campus, IL

$16 - $19/hr

  • Retirement

... Programs Assistant Career Progression Track S00 Track Level S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff ...

University of Utah

Program Assistants

Campus, IL · On-site

$16 - $19/hr

  • Retirement

... Programs Assistant Career Progression Track S00 Track Level S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff ...

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

The Assistant is part of the Museum's Education and Community Engagement team, helping to deliver education programs that make science accessible and exciting, while providing opportunities to engage ...

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

The Assistant is part of the Museum's Education and Community Engagement team, helping to deliver education programs that make science accessible and exciting, while providing opportunities to engage ...

University of Utah

Program Assistants

Campus, IL

$36K - $46K/yr

  • Retirement

Acts as assistant during education programs, often interacting with K-12 students during a field trip. Clearly communicates needs, goals, and updates via email and in-person. Minimum Qualifications ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

  • Retirement

Acts as assistant during education programs, often interacting with K-12 students during a field trip. Clearly communicates needs, goals, and updates via email and in-person. Minimum Qualifications ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

  • Retirement

Acts as assistant during education programs, often interacting with K-12 students during a field trip. Clearly communicates needs, goals, and updates via email and in-person. Minimum Qualifications ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

  • Retirement

The Assistant is part of the Museum's Education and Community Engagement team, helping to deliver education programs that make science accessible and exciting, while providing opportunities to engage ...

Fgcu

Graduate Assistant, Fitness Programs

Campus, IL · On-site

Job Summary The Graduate Assistant, Fitness Programs reports directly to the Assistant Director of Fitness and provides leadership and operational support for the Department of University Recreation ...

Greater Peoria Family YMCA

Youth Program Assistant

Peoria, IL · On-site

$16 - $23.40/hr

  • Retirement

  • PTO

All other duties as assigned to make programs run smoothly or to assist the YMCA in other programs/projects. * Must be 18 years or older * Valid driver's license with an acceptable driving record and ...

Greater Peoria Family YMCA

Youth Program Assistant

Peoria, IL · On-site

$16 - $23.40/hr

  • Retirement

  • PTO

All other duties as assigned to make programs run smoothly or to assist the YMCA in other programs/projects. Qualifications * Must be 18 years or older * Valid driver's license with an acceptable ...

Greater Peoria Family YMCA

Youth Program Assistant

Peoria, IL · On-site

$16 - $23.40/hr

  • Retirement

  • PTO

All other duties as assigned to make programs run smoothly or to assist the YMCA in other programs/projects. Qualifications * Must be 18 years or older * Valid driver's license with an acceptable ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Illinois?

The most popular types of Programs jobs in Illinois are:

What cities in Illinois are hiring for Programs Assistant jobs?

Cities in Illinois with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Program Assistants

University of Utah

Campus, IL

$36K - $46K/yr

Part-time

Retirement

Re-posted 14 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

385th of 620 rated colleges and universities

Job description

Details
Open Date 08/06/2026 Requisition Number PRN17309N Job Title Program Assistants Working Title Public Programs Assistant Career Progression Track S00 Track Level S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Variable Work Schedule Summary
- Wednesdays: 4:00 PM - 9:00 PM (5 hours)
- Fridays: 10:00 AM - 5:00 PM (7 hours)
- Sundays: 10:00 AM - 5:00 PM (7 hours)
- Some evenings and full event weekends are required. Hours well flex when possible.
Is this a work study job? No VP Area Academic Affairs Department 00018 - Utah Museum of Natl Hist Oper Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.00 to 20.00 Close Date 09/03/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
Public Programs at the Natural History Museum of Utah (NHMU) encompass a variety of engaging, on-site activities designed to enrich the visitor experience. These programs complement museum exhibitions and collections, offering memorable opportunities to connect with the natural world and the broader community. The Public Programs Assistant plays a key role in supporting the museum's Public Programs team. This position involves assisting with daily operations, including volunteer coordination, managing props and supplies, planning special events, and facilitating public programs and events to ensure a seamless and impactful experience for all participants.
Responsibilities
Collaborate with the Public Programs team and across NHMU department to plan and implement volunteer programs, museum-wide events, and other activities.
Provide support for special events and festivals, including acquiring supplies, setting up tables and chairs, and assisting during weekend programs.
Assist and support volunteer floor staff with daily operational tasks to ensure smooth program execution.
Work closely with community partners to facilitate on-site programs and provide an excellent visitor experience.
Facilitate engaging, science-based educational activities and demonstrations within museum galleries.
Manage program props and supplies, including sourcing, maintaining, inventorying, and preparing materials for use.
Assist with public program logistics, including supply acquisition, setup, and teardown.
Support the development of informational guides and program content that enhance the visitor experience.
Responsibilities related to collecting and analyzing visitor feedback to improve programs and enhance guest experiences.
Deliver exceptional customer service and maintain a professional demeanor when interacting with staff, volunteers, community members, and museum audiences.
Contribute to museum-wide initiatives, including creating supportive and accessible experiences for museum guests with disabilities or sensory sensitivities.
Perform other duties as assigned to support the overall success of Public Programs and the museum's mission.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Assistant,, I: Requires little to no related experience.
Preferences
Preferences:
Prefer candidates who have at least two years of related education/experience.
Experience working with children in educational, recreational, or museum settings.
Experience coordinating and collaborating with volunteers.
Experience working with communities across various roles and levels.
Experience developing and writing curricula for educational or public programs.
Proficiency with computer software, including word processing, spreadsheets, and database management systems.
Conversational Spanish skills are highly preferred and considered a strong asset.
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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