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Programs Assistant Jobs in Cicero, IL (NOW HIRING)

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Cicero, IL are hiring for Programs Assistant jobs?

Cities near Cicero, IL with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Cicero, IL as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution.

Community Programs Assistant (II)

Chicago, IL • On-site

Tree House Humane Society
Non-Profits • 11 - 50 employees
Learn more about Tree House Humane Societyexternal

$17.84 - $19.80/hr

Full-time

Posted 12 days ago

Job description

JOB TITLE: Community Programs Assistant 

DEPARTMENT: Operations 

REPORTS TO: Senior Manager, Community Programs 

SUPERVISES: N/A 

CLASSIFICATION: Non-exempt, Hourly 

EFFECTIVE DATE: 8/2026

SUMMARY: The Community Programs Assistant supports the operational and field-based efforts of the Community Programs Team, including Trap-Neuter-Return (TNR), Cats at Work (CAW), pet transport services, vaccine events, and community cat support initiatives. Using a non-judgmental, community-centered approach, these programs work to empower and support our target communities in accessing resources and services that support the humane care and management of cats and pets within our targeted Chicago communities. 

This position is highly hands-on and field-oriented, requiring travel throughout Chicago to support TNR projects, community cat relocation efforts, pet transport services, and direct client assistance. 

DUTIES AND RESPONSIBILITIES: 

Field Operations & Program Support: 

  • Responds to CAW and TNR general inquiries via phone call and email.
  • Conducts site visits and inspections to help identify potential territories for at-risk feral cats. 
  • Supports community cat relocation and transfer efforts, working with partner organizations and caregivers. 
  • Works with the Community Cats Coordinator to support TNR operations: trapping cats at project sites, transporting them for medical services, and returning them to their outdoor homes. 
  • Builds respectful and positive relationships with community members while supporting humane community cat management practices. 
  • Provides support, assistance, and resources to community members caring for or having issues with free-roaming cats. This includes the proper care, housing, handling, and enrichment of community cats. 
  • Collaboratively prepares, cleans, and disinfects traps, transport equipment, and field supplies needed for daily operations. 
  • Helps maintain an organized and orderly appearance of assigned areas and vehicles at all times. 
  • Completes required documentation, client communication, and administrative tasks related to program operations. 
  • Assists with volunteer engagement and support during field and operational activities. 

Community & Event Support: 

  • Participates in transporting pets to and from our clinic for spay/neuter.
  • Joins and facilitates food drop-offs for our pantry clients and maintains organization of the pantry storage area, including the donation area. 
  • Assists with vaccine clinics and high-volume community events.
  • Supports community resource distribution efforts, including pet food deliveries and supply coordination. 
  • Helps prepare and organize materials and supplies for outreach events and community programs. 
  • Provides support for community-based events, including tabling efforts, educational workshops, and canvassing to expand awareness and access to pet health services, community cat care, and Tree House programs. 
  • Engages with and trains volunteers in various aspects of the program. 


Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES: 

● This job has no supervisory responsibilities. 

QUALIFICATIONS: 

  • Spanish-speaking required. 
  • Must have a valid driver’s license to drive Tree House vehicles. 
  • High School degree or equivalent required. 
  • Coursework or experience in animal welfare, community outreach, social services, veterinary support, or related fields preferred. 
  • Minimum 1 year of experience in customer service, community-based work, animal care, field operations, nonprofit work, or related environments.
  • Computer skills required: Microsoft Office 
  • Strong interpersonal and communication skills with the ability to build positive relationships with community members, caregivers, volunteers, and partner organizations. 
  • Comfortable working outdoors in varying weather conditions and handling physically demanding tasks, including lifting traps, carriers, pet food, and other supplies. 
  • Strong organizational skills and attention to detail with the ability to maintain accurate records, supplies, and documentation. 
  • Comfortable learning and following humane community cat management and handling practices, including TNR protocols. 
  • Ability to adapt to changing daily tasks and field conditions. 
  • Ability to work weekends and evening shifts


COMPETENCIES: 

● Attendance & Dependability - Is consistently at work and on time. Follows instructions and responds to management direction. Provides consistent, timely, high-quality work. Follow through on commitments. Uses time efficiently. Takes responsibility for own actions. 

● Customer Service - Treats customers (internal and external) with respect and courtesy. Shows interest in, anticipates, and responds timely to customer needs and concerns. Goes beyond basic service expectations to help customers. Responds appropriately to and resolves difficult and emotional situations. Seeks ways to improve service delivery. 

● Diversity - Enthusiastically works with all employees, regardless of race, gender, culture, and age. Values contributions of people from diverse backgrounds. Demonstrates respect for opinions and ideas of others. Shows awareness of and sensitivity to cultural and individual values. 

● Ethics - Respects and maintains confidentiality. Tells the truth and is honest in all dealings. Avoids situations and actions considered inappropriate or which present a conflict of interest. Upholds organizational values. Does not misrepresent self or use position or authority for personal gain. 

● Teamwork - Listens and responds constructively to others' views. Gives and welcomes feedback. Provides assistance to others when they need it. Shares expertise. Acknowledges others' effort and contribution. Puts the success of the team above their own interests. Creates a positive work environment. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

  • This position is primarily field-based and requires frequent outdoor work. 
  • Must be able to safely lift, carry, push, and/or move up to 40 pounds. 
  • Regular physical activity is required, including bending, stooping, kneeling, crouching, climbing, balancing, and handling animals. 
  • Frequently required to stand and walk for extended periods; occasionally required to sit. 
  • Work is performed in a variety of settings, including outdoor locations, shelter, and clinic environments. 
  • Continual exposure to outdoor weather conditions. 
  • Regular exposure to animals, animal waste, cleaning chemicals, and noise typical of animal care environments. 
  • Regular interaction with staff, volunteers, community members, and members of the public in a fast-paced, mission-driven environment. 
  • May involve interaction with individuals in high-stress or emotionally sensitive situations. 


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Monday to Friday. Position will occasionally have to work weekends based on operational needs.

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