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Program Support Assistant Jobs in Ocala, FL (NOW HIRING)

Phoenix House Florida

Program Manager (Women's Unit)

Citra, FL · On-site

$53K - $58K/yr

Analyzes, recommends and supports practices seeking to improve performance on quality measures to ... Complete all documentation requirements in a timely manner. Assist administrative staff to insure ...

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All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Ocala, FL

Program Support Assistant information

See Ocala, FL salary details

$24.6K

$42.1K

$53K

How much do program support assistant jobs pay per year?

As of Aug 10, 2026, the average yearly pay for program support assistant in Ocala, FL is $42,130.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $45,500.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.
More about Program Support Assistant jobs
What are popular job titles related to Program Support Assistant jobs in Ocala, FL? For Program Support Assistant jobs in Ocala, FL, the most frequently searched job titles are:
What job categories do people searching Program Support Assistant jobs in Ocala, FL look for? The top searched job categories for Program Support Assistant jobs in Ocala, FL are:
What cities near Ocala, FL are hiring for Program Support Assistant jobs? Cities near Ocala, FL with the most Program Support Assistant job openings:
Program Support Assistant jobs near you
Infographic showing various Program Support Assistant job openings in Ocala, FL as of June 2026, with employment types broken down into 1% As Needed, 83% Full Time, 15% Part Time, and 1% Temporary. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,130 per year, or $20.3 per hour.

Assistant Center Manager

Episcopal Children's Services

Leesburg, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Job Type
Full-time
Description
JOIN THE ECS4Kids TEAM
ECS4Kids (formerly Episcopal Children's Services) is a 2026 Top Workplace that honors young children's immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children's well-being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.
Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida.
ECS4Kids offers a competitive benefit package which includes:
  • Medical, dental and vision insurance
  • 403(b) plan with 5% employer match
  • Employee Assistance Program (EAP)
  • Long-term & short-term disability insurance
  • Employer-paid life insurance
  • Paid holidays
  • Generous paid time off
  • Career development
  • Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION:
The Assistant Center Manager provides administrative program support for the Center Manager and assists in maintaining the daily operations of the center and adhering to DCF, APPLE and Head Start regulations.
MAJOR RESPONSIBILITIES:
  1. Assist the Center Manager with the day-to-day operations of the center.
  2. Promote a culturally sensitive educational program that is developmentally appropriate for each child's age and language.
  3. Ensure classrooms meet the standards for high-quality learning environments.
  4. Support teachers in curriculum implementation, child observations, and analysis of child data.
  5. Assist with scheduling and maintaining sufficient number of staff to meet the center's needs.
  6. Maintain complete and accurate staff files that adhere to DCF regulations, including TB, physicals, DCF hours, credentials, annual training hours, background screenings, etc.
  7. Coordinate and maintain all records for the USDA food program at the center.
  8. Track inventory and coordinate purchases for the center, including food service supplies, office supplies, program supplies, diapers & wipes, and health supplies.
  9. Maintain center petty cash fund and completes monthly reconciliation reports.
  10. Keep office area neat and organized. Maintain clean, inviting space for visitors.
  11. Greet staff, parents, and visitors upon arriving and departure from the center. Give prompt and courteous attention.
  12. Answer the phone. Give accurate and pertinent information.
  13. Maintain system for classroom records.
  14. Assist Center Manager with data entry of staff records and classroom and child assessments.
  15. In collaboration with Center Manager and Family Advocate, prepare and distribute monthly center newsletter.
  16. Participate in the daily maintenance of the site. Follow procedures for reporting maintenance needs in a timely manner.
  17. Assist Center Manager with classroom support and modeling of appropriate interactions as needed.
  18. Complete administrative tasks, such as monthly food forms, health and safety checklists and documentation, and attendance tracking logs.
  19. Assist Center Manager in handling parent concerns in a timely and professional manner. Be solution-minded. Document all concerns by emailing a summary the same day to the Center Manager.
  20. Provide guidance to staff to ensure on-going compliance with DCF licensing regulations, ECS policies and procedures, and accreditation standards.
  21. Assist in planning and conducting monthly staff meetings.
  22. Assist in the training of new staff to ensure the mission, policies, and procedures of ECS are thoroughly understood.
  23. Assist Family Advocate with maintaining informative Parent Board. Keep information up-to-date and relevant for parents.
  24. Calculate Non-Federal Share monthly and submit center NFS report to Lead FA.
  25. Continue to pursue education and/or professional development goals.
  26. Perform other job relation functions as required.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)
ORGANIZATIONAL RELATIONSHIP:
  • This position reports to the Center Manager.

Requirements
EDUCATION AND EXPERIENCE:
  • Associates degree preferred with 1-3 years related administrative experience required
  • Director's Credential; VPK endorsed preferred or obtain within 1st year of employment

SKILLS, KNOWLEDGE AND ABILITIES:
  • Excellent people skills and ability to work well with a broad range of people
  • Ability to build and establish collaborative relationships
  • Ability to work with the public in a tactful and professional manner
  • Ability to exercise good judgment and emotional maturity
  • Knowledge of Microsoft Office products at an intermediate to advanced level
  • Ability to communicate effectively both orally and in writing
  • Ability to maintain confidential information
  • Ability to plan and organize work as well as maintain records and prepare reports
  • Ability to multi-task, prioritize and work in fast-paced environment
  • Ability to work independently with minimal direct supervision

CERTIFICATIONS:
  • Complete TB screening before having direct contact with children. Renew every 2 years.
  • Commence within ninety (90) days and complete within 12 months of employment the DCF required 45-hour training, if applicable.
  • Complete on-line Food Handlers course Serving Safe Food in Childcare within 90 days of employment.
  • Must have current First Aid and Pediatric Cardiopulmonary Resuscitation (CPR) training.
  • Complete a minimum of 25 hours of in-service training annually, July 1- June 30.

ENVIRONMENTAL CONDITIONS:
  • Works inside in a child care setting
  • Some travel required

ESSENTIAL PHYSICAL SKILLS:
  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Ability to lift up to 50 lbs

Background Requirements
A Level II Background Screening which consists of a local, state, and federal criminal check will be completed on all employees and any contracted employee position, intern position or volunteer position in which individuals have contact with children, have access to confidential information and / or are in a position of special trust. To learn more about the system used to conduct these checks, you can use this link - https://info.flclearinghouse.com/
(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

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