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Program Support Assistant Jobs in Bay Shore, NY (NOW HIRING)

Seyfarth Shaw LLP

Legal Support Assistant

New York, NY · On-site

$93K - $104K/yr

High degree of proficiency with Microsoft programs (Word, Outlook, Excel). * Legal citation and ... support departments (e.g. word processing, receptionists, assist with client billing, records ...

CARES

IT Support Asst

New York, NY · On-site

$40K - $60K/yr

The role of the IT Support Assistant will be an integral part of the IT department, which is committed to supporting various programs and staff, ensuring services reflect best practices, recipient ...

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All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Bay Shore, NY

Program Support Assistant information

See Bay Shore, NY salary details

$27.6K

$47.2K

$59.4K

How much do program support assistant jobs pay per year?

As of Aug 6, 2026, the average yearly pay for program support assistant in Bay Shore, NY is $47,211.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,700.00 and $51,000.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.
More about Program Support Assistant jobs
What cities near Bay Shore, NY are hiring for Program Support Assistant jobs? Cities near Bay Shore, NY with the most Program Support Assistant job openings:
Program Support Assistant jobs near you
Infographic showing various Program Support Assistant job openings in Bay Shore, NY as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 27% Part Time, and 6% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $47,211 per year, or $22.7 per hour.

Legal Support Assistant

Seyfarth Shaw LLP

New York, NY • On-site

$93K - $104K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Why Seyfarth
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.
The Opportunity
The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
The Day-To-Day
On any given day, you will:
  • Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
  • Proofread documents and check for appropriate formatting, spelling, grammar and context.
  • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
  • Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.
  • Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls.
  • Maintain client contact information.
  • Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.
  • Prepare documents and packages for mail, messenger, and overnight delivery
  • Enter attorney time and send time entry reminders
  • Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, assist with client billing, records clerks, office services, conflicts department, finance, etc.)
  • Prepare and process expense reports, and vendor invoices in Chrome River.
  • Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.
  • Complete other duties and projects as assigned.

You Have
  • A minimum of 4-5 years of legal assistant experience.
  • Strong proofreading skills, attention to detail and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  • Legal citation and legal terminology expertise.
  • Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
  • The ability to organize, prioritize and meet the demands of multiple attorney assignments.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.

What We Provide
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.
More About Seyfarth
With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Location Specific Language
The salary range for this role is $93,000 to $104,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).
#LI-Hybrid
#LI-DNP
This position is based in New York, NY 10018
  • A minimum of 4-5 years of legal assistant experience.
  • Strong proofreading skills, attention to detail and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  • Legal citation and legal terminology expertise.
  • Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
  • The ability to organize, prioritize and meet the demands of multiple attorney assignments.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.

On any given day, you will:
  • Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
  • Proofread documents and check for appropriate formatting, spelling, grammar and context.
  • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
  • Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.
  • Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls.
  • Maintain client contact information.
  • Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.
  • Prepare documents and packages for mail, messenger, and overnight delivery
  • Enter attorney time and send time entry reminders
  • Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, assist with client billing, records clerks, office services, conflicts department, finance, etc.)
  • Prepare and process expense reports, and vendor invoices in Chrome River.
  • Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.
  • Complete other duties and projects as assigned.

Apply