Program Operations Assistant Jobs in Michigan (NOW HIRING)

Description
Position Summary
The Program Coordinator is responsible for planning, coordinating, and delivering high-quality youth programming within a designated Club site or program area. This position supports the development of youth through structured activities, relationship building, and engaging program experiences that align with Boys & Girls Club priority outcomes.
Working closely with leadership, staff, youth, families, and community partners, the Program Coordinator helps ensure programming is organized, developmentally appropriate, safe, and responsive to the needs of participants. This role may also support grant-funded initiatives, community-based programming, and special projects that contribute to the overall mission and growth of the organization.
This position is designed to support direct youth engagement, program quality, and operational consistency and may evolve in scope as organizational priorities and funding opportunities expand.
Essential Functions
1. Program Planning & Implementation
a. Plan, coordinate, and deliver a broad range of youth programming within designated Club areas, including but not limited to education, social-emotional wellness, character and leadership development, health, recreation, and life skills.
b. Develop and maintain weekly or monthly program plans and activity schedules that are clearly communicated to staff, youth, and families.
c. Develop and implement age-appropriate activities that support positive youth development and align with organizational goals and priority outcomes
d. Assist in establishing program objectives and ensuring activities are consistent with the mission of the Boys & Girls Club
e. Continuously evaluate and adjust programming to respond to member interests, participation, and developmental needs
2. Grant Programming & Administrative Support
a. Coordinate assigned grant-funded programming, including recruitment, outreach, implementation, documentation, and reporting
b. Support required administrative duties tied to grant or program funding, including record keeping, data collection, attendance tracking, and outcome reporting
c. Maintain accurate and timely data entry in designated systems (e.g., membership tracking, attendance, and program outcomes) to support reporting, grant compliance, and organizational decision-making.
d. Attend required trainings, meetings, and professional development opportunities related to assigned programs or funding requirements
e. Ensure program activities and documentation are completed in alignment with organizational, grant, and compliance expectations
3. Youth Engagement & Development
a. Build positive relationships with youth and create an environment that is safe, welcoming, inclusive, and supportive
b. Encourage members to participate in a variety of activities and provide instruction, feedback, and support to help them build confidence and skills
c. Exercise leadership to ensure safety, guidance, and positive behavior management practices are consistently upheld
d. Implement behavior management strategies consistent with organizational policies, focusing on guidance, consistency, and positive youth development practices.
e. Support youth involvement in leadership opportunities, community engagement, and activities that strengthen belonging and personal growth
f. Serve as a positive role model and maintain professional boundaries while building supportive relationships with youth
4. Community Engagement & Events
a. Facilitate youth-led community events and activities, including participant recruitment, event planning support, and coordination with partners
b. Maintain communication with families, community partners, and Tribal leadership as needed to support programming and event success
c. Represent the Club through outreach efforts, community events, and special activities that strengthen visibility and community connection
d. Participate in planning and implementing Club special events and other organization-wide initiatives
e. Assist with coordination and supervision of field trips, transportation, and off-site programming as needed.
5. Program Operations, Safety, & Reporting
a. Ensure program spaces are safe, organized, well maintained, and appropriate for youth participation
b. Monitor equipment, supplies, and materials and communicate needs related to repairs, maintenance, or replacement
c. Maintain accurate records of activities, participation, achievements, and challenges within assigned programs
d. Support ongoing evaluation of programming and ensure activities are responsive to member needs, including gender and cultural diversity
e. Advise leadership of program needs, operational concerns, and opportunities for improvement
6. Organizational Contribution & Communication
a. Participate in staff meetings, trainings, and organizational planning efforts
b. Collaborate with program staff, coordinators, and leadership to ensure alignment across programming areas and consistency in youth experience
c. Maintain consistent and professional communication with staff, youth, families, and partners
d. Maintain appropriate and professional communication with families regarding programming, activities, and youth participation.
e. Work a flexible schedule, including evenings and weekends, to meet program and organizational needs
f. Perform other duties as assigned to support the mission, strategic priorities, and evolving needs of the organization
Requirements
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit, stand, and walk. Regularly, the employee must kneel, bend, push/pull, and be able to reach above shoulder level. The employee must occasionally lift and/or move up to 25 pounds; some projects may require assisting in moving additional, heavier items. The employee may be required to use their hands for repetitive action, such as simple grasping. The employee must be able to work nights and weekends and participate in activities provided to the youth.
Position Requirements
1. Associate's degree in Education, Human Services, Youth Development, Recreation, Social Work, or a related field preferred. Equivalent combinations of education and directly related work experience may be considered in place of formal education. Candidates with a bachelor's degree, or those currently enrolled in a related program, are also encouraged to apply.
2. Minimum of two years of experience working in a Boys & Girls Club or similar youth-serving organization preferred, including planning and supervising activities based on the developmental needs of youth.
3. Experience working with youth in structured program settings required.
4. Experience planning, organizing, and implementing youth activities, lesson plans, or program experiences preferred.
5. Strong communication skills, both verbal and written, with the ability to work effectively with youth, families, staff, and community partners.
6. Strong group leadership skills required, including an understanding of group dynamics and the ability to work with a variety of personalities and age groups.
7. Demonstrated organizational and project management skills, including the ability to manage multiple responsibilities with limited supervision.
8. Ability to build positive relationships with youth while maintaining appropriate boundaries, structure, and expectations.
9. Ability to collect, track, and report participation data and program information to support organizational and grant requirements.
10. Proficiency in Microsoft 365 and general computer applications required, including email, word processing, spreadsheets, presentation tools, and online systems.
11. Knowledge of the mission, priority outcomes, programs, and procedures of Boys & Girls Clubs preferred.
12. A high level of enthusiasm, initiative, and commitment to serving youth required.
13. Grant program, reporting, or administrative experience preferred.
14. Knowledge of traditional Native American values and teachings preferred.
15. Applicant may be required to complete a working interview and/or submit written tasks as part of the hiring process.
16. Mandatory CPR and First Aid Certifications or willingness to obtain certification. May be required to obtain Mental Health First Aid Certification.
17. Must maintain compliance with the background check policy, which includes a pre-hire and ongoing drug screening.
18. Must be able to travel when required.
19. Must have a valid driver's license with a clean driving record. Applicant required to obtain a Chauffeur's license.
20. Must demonstrate reliability, professionalism, and a strong work ethic, including a positive attendance record