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Program Operations Assistant Jobs in Illinois (NOW HIRING)

HIRE360

Assistant Program Director

Chicago, IL · Hybrid

$75K - $85K/yr

This position is responsible for supporting fiscal oversight, operational planning, and data-informed decision making to enhance program impact. Additionally, the Assistant Program Director ensures ...

Nait

Program Assistant, Biomedical/Electronics

Campus, IL · On-site

$46K - $60K/yr

The Program Assistant is a key support position to help ensure program operations run smoothly and helps create a positive atmosphere to enhance a collaborative environment for staff and students.

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Program Operations Assistant information

What does an operations assistant do?

An operations assistant supports the daily functions of an organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with project logistics. They often use tools like spreadsheets and office software and may need strong organizational and communication skills to ensure smooth operations.

What is the role of an operations assistant?

A Program Operations Assistant supports the daily functions of a program or organization by managing administrative tasks, coordinating schedules, and ensuring smooth operations. They often use tools like spreadsheets and project management software and may assist with data entry, communication, and logistical support to help programs run efficiently.

What is the salary of an operations assistant?

The salary of a Program Operations Assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and opportunities for advancement are often included in compensation packages.

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is a program assistant job description?

A program assistant supports the planning, coordination, and execution of organizational programs by handling administrative tasks, scheduling, and communication. They often use tools like spreadsheets and databases, and may require strong organizational and communication skills to ensure program goals are met efficiently.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in Illinois are hiring for Program Operations Assistant jobs? Cities in Illinois with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Illinois as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Part Time After School Program Teacher - Fox Lake, IL Area

Part Time After School Program Teacher - Fox Lake, IL Area

Innovation Learning, LLC.

Fox Lake, IL

$19 - $21/hr

Other

Posted 20 days ago

Job description

Description

 Now Hiring for the 2026-2027 School Year!


Location: School-Based Program Site

Candidates can work at one of the following locations:

Lotus Elementary School in Fox Lake, IL

Gavin Central Elementary School in Ingleside, IL


Reports To: Head Coach/Site Leadership 


Schedule: Part-Time (Before & After School Programs, School Breaks, and Summer Programs) 

Lotus: Monday-Friday: 3:15PM-5:15PM

Gavin: Monday-Friday: 2PM-5PM


We are looking for candidates who are available to work the full duration of either schedule.


Pay: $19-21/hour, based on experience and region 


Position Overview 

Are you passionate about making a difference in the lives of children? As a Resilience Coach, you will help create a safe, engaging, and supportive environment where students can build confidence, develop life skills, and thrive. 

This is an active, hands-on role that combines mentorship, enrichment, recreation, and academic support. We are looking for positive, energetic team members who enjoy working with school-age children and creating meaningful connections every day. 


Key Responsibilities 

Student Engagement & Support 

  • Build positive relationships with students and create a welcoming environment. 
  • Serve as a role model by promoting respect, responsibility, and resilience. 
  • Support students through positive behavior guidance and conflict resolution. 
  • Ensure student safety and well-being at all times. 

Program Delivery 

  • Lead engaging enrichment, recreation, and team-building activities. 
  • Facilitate homework help and academic support sessions. 
  • Participate in games, fitness activities, and outdoor play. 
  • Help students develop social-emotional and leadership skills. 

Program Operations 

  • Assist with daily program setup and cleanup. 
  • Support student check-in, attendance, and dismissal procedures. 
  • Maintain an organized, safe, and positive learning environment. 
  • Follow all company policies, licensing requirements, and safety procedures. 

Qualifications 

  • High school diploma or equivalent required. 
  • 18 years old or older
  • Experience working with children in schools, childcare programs, camps, recreation programs, or youth organizations preferred. 
  • Strong communication and relationship-building skills. 
  • Ability to work collaboratively as part of a team. 
  • Positive attitude, patience, and a genuine passion for youth development. 
  • CPR/First Aid certification (or willingness to obtain) preferred. 

Physical Requirements 

  • Ability to actively participate in indoor and outdoor activities. 
  • Ability to stand, walk, and move throughout program hours. 
  • Ability to lift and carry up to 30 pounds occasionally. 

Why Join Us? 

  • Make a lasting impact in the lives of children. 
  • Work in a fun, energetic, and supportive environment. 
  • Gain valuable experience in youth development and education. 
  • Opportunities for growth and advancement within the organization. 

Innovation Learning is an Equal Opportunity Employer. Employment is contingent upon successful completion of all required background screenings and licensing requirements. 

Apply