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Program Operations Assistant Jobs in Illinois (NOW HIRING)

iCook After School

Program Coordinator

Chicago, IL · On-site

$50K/yr

This role is responsible for managing day-to-day program operations, including scheduling, quality ... Maintain and update website content as needed * Assist in preparing and distributing newsletters to ...

iCook After School

Program Coordinator

Chicago, IL · Hybrid

This role is responsible for managing day-to-day program operations, including scheduling, quality ... Maintain and update website content as needed * Assist in preparing and distributing newsletters to ...

GW Electric

$20 - $25/hr

Operations Assistant In this job you will be responsible for the continuous improvement of safety ... Health club membership program and reimbursement * Employee Assistance Program * Tuition ...

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Program Operations Assistant information

What does an operations assistant do?

An operations assistant supports the daily functions of an organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with project logistics. They often use tools like spreadsheets and office software and may need strong organizational and communication skills. Their role helps ensure smooth and efficient operations within the team or department.

What job makes $10,000 a month without a degree?

A Program Operations Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for entry-level or support roles. High-paying jobs that can reach this level often require specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level involve significant responsibility, expertise, or business ownership.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level consulting, specialized medical professionals like surgeons, senior corporate executives, or certain legal roles such as trial lawyers. These positions often require advanced skills, extensive experience, and sometimes certification or licensure, and they may involve project-based or contract work with high compensation rates.

What is the salary of an operations assistant?

The salary of a Program Operations Assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and opportunities for advancement are often included in compensation packages.

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in Illinois are hiring for Program Operations Assistant jobs? Cities in Illinois with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Illinois as of June 2026, with employment types broken down into 100% Full Time. Highlights an 90% In-person, and 10% Hybrid job distribution.
Program Associate

Program Associate

Catholic Charities of the Archdiocese of Chicago

Round Lake, IL • On-site

Part-time

Posted 6 days ago

Job description

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives and nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.
Role Overview
The Program Associate provides welcoming front-desk support by assisting clients and staff through professional communication, clerical organization, appointment coordination, resource distribution, collaboration with internal teams, and continuous skill development to ensure smooth program operations.
Job Responsibilities
  • Greet clients and visitors with kindness, directing them to the appropriate services or personnel, and answering phone calls in a professional manner.
  • Assist in managing the flow of information by performing clerical tasks such as filing, data entry, and maintaining organized records to support program operations.
  • Coordinate and schedule appointments for clients and staff, ensuring efficient use of time and resources while maintaining confidentiality. Distribute informational materials and resources to clients and visitors, ensuring they have access to necessary program services and support.
  • Collaborate with internal stakeholders as needed.
  • Engage in ongoing learning, training, and skill development, seeking and applying feedback to continuously improve performance and contribute to team and organizational success.

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.
  • Kneel and move from sitting, bending, kneeling, or standing multiple times a day
  • Climb up and down up to 3 flights of stairs at a time
  • Lift, push, and pull up to 25 lbs

Other Requirements: Comply with program and/or requirements related to:
  • Background check
  • DMV check

Additional Requirements
  • Driver's license
  • Automobile insurance

Education and Experience Requirements:
Minimum
  • H.S. Diploma or General Education Degree (GED) Entry level
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Excellent communication and interpersonal skills, with a focus on customer service.

Preferred
  • Associate's Degree (AA) in a related field of study 1-3 years relevant experience
  • Prior experience in a food service environment working with seniors.
  • Understanding of basic nutrition and common dietary restrictions or special dietary needs and food service and sanitation practices.
  • Prior experience collaborating with volunteers and other staff members.

Certifications and Licensure
  • Preferred Food Handler Certification

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