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Program Operations Assistant Jobs in Illinois (NOW HIRING)

Interactive Brokers

Legal Operations Assistant

Chicago, IL · On-site

$65K - $75K/yr

Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich ... Experience using the following programs is a plus: SimpleLegal, Ironclad, Atlassian / Jira suite ...

Principia The

Study Abroad Program Manager

Elsah, IL · On-site

$50K - $58K/yr

Working closely with the Assistant Director of Study Abroad, this role ensures that all logistical, administrative, and operational components of assigned programs are implemented effectively and ...

Troon Golf

Assistant Golf Operations

Morton Grove, IL · On-site

$16 - $18/hr

Chick Evans Golf Course is seeking a part-time Assistant Golf Professional! Qualified candidates ... Employee Assistance Program Equal Opportunity Employer This employer is required to notify all ...

HIRE360

Assistant Program Director

Chicago, IL · Hybrid

$75K - $85K/yr

This position is responsible for supporting fiscal oversight, operational planning, and data-informed decision making to enhance program impact. Additionally, the Assistant Program Director ensures ...

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All JobsProgram Operations JobsProgram Operations Assistant JobsProgram Operations Assistant Jobs in Illinois

Program Operations Assistant information

How much does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What are the most commonly searched types of Program Operations jobs in Illinois? The most popular types of Program Operations jobs in Illinois are:
What cities in Illinois are hiring for Program Operations Assistant jobs? Cities in Illinois with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Legal Operations Assistant

Interactive Brokers

Chicago, IL • On-site

$65K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 19 days ago

Job description

Company Overview
Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment.
IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments.
Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology.
This is a hybrid role (4 days in the office / 1 day remote).
About Your Team:
Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich offices. We seek a bright and organized professional to serve as a Legal Operations Assistant and work on vendor contracts, regulatory, litigation and corporate matters for IBKR. This position requires a highly organized person who can multitask and quickly adapt to a fast-paced environment.
Responsibilities:
  • Supporting in-house attorneys in the management of various matters and projects.
  • Review, archiving, and organization of contracts, court orders, tax levies and other records.
  • 25% time supporting the legal team that manages negative equity accounts and collection litigation
  • Support legal operations software and platforms, including contracts database.
  • Become proficient with the firm's case management tool, IBKR360, to ensure all activities are effectively documented in compliance with internal standards.
  • Assist in developing and implementing policy templates, documentation standards, and knowledge-sharing processes across regional teams.

Qualifications:
  • Bachelor's degree from an accredited 4-year college/university (minimum GPA: 3.0)
  • Client / customer-facing experience is a plus.
  • Paralegal certification or experience is a plus.
  • 1-3 years of experience in a legal setting or the financial services industry is a plus.
  • Proficient in Microsoft Word, Excel and PowerPoint.
  • A high degree of comfort and fluency with computers and technology, an understanding of how technology is applied to business or an ability to develop this rapidly
  • Experience using the following programs is a plus: SimpleLegal, Ironclad, Atlassian / Jira suite, and Procurement Systems.

To be successful in this position, you will have the following:
  • Self-motivated and able to handle tasks with minimal supervision.
  • Superb analytical and problem-solving skills.
  • Excellent collaboration and communication (Verbal and written) skills
  • Outstanding organizational and time management skills
  • Ability to work in a small-team environment on a wide variety of projects
  • Have a "can do" attitude and willingness to learn.
  • Detail-oriented, proactive, and enthusiastic.

Company Benefits & Perks
  • Competitive salary, annual performance-based bonus, and stock grant awards
  • 401(k) retirement plan with competitive company match
  • Excellent health and wellness benefits, including medical, dental, and vision benefits. 100% employer-paid medical premiums, with generous employer contributions to dental & vision plans as well.
  • Wellness screening and assessments, health coaches, and counseling services through an Employee Assistance Program (EAP)
  • Generous paid parental leave (up to 16 weeks paid parental leave for eligible employees)
  • Company-paid basic life insurance, accidental death & dismemberment (AD&D), and short- and long-term disability coverage
  • Flexible Spending Accounts (Healthcare, Dependent Care, and Commuter FSAs)
  • Quarterly fitness stipend to offset costs associated with traditional gym and fitness memberships or fees
  • Education reimbursement and professional development opportunities
  • Legal services, telehealth access, and voluntary insurance options
  • Backup child and adult care support through Care.com
  • Daily lunch allowance and fully stocked kitchen with healthy breakfast and snack options

Apply