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Program Operations Assistant Jobs in Illinois (NOW HIRING)

Martin Brower

Warehouse Operations Assistant

Mccook, IL

$15.75 - $19/hr

Collect and prepare information for various operational reports, data entry tasks including word ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

Martin Brower

Warehouse Operations Assistant

Mccook, IL

$15.75 - $19/hr

Collect and prepare information for various operational reports, data entry tasks including word ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

Principia The

Study Abroad Program Manager

Elsah, IL · On-site

$50K - $58K/yr

Working closely with the Assistant Director of Study Abroad, this role ensures that all logistical, administrative, and operational components of assigned programs are implemented effectively and ...

Troon Golf

Assistant Golf Operations

Morton Grove, IL · On-site

$16 - $18/hr

Chick Evans Golf Course is seeking a part-time Assistant Golf Professional! Qualified candidates ... Employee Assistance Program Equal Opportunity Employer This employer is required to notify all ...

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Program Operations Assistant information

What does an operations assistant do?

An operations assistant supports the daily functions of an organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with project logistics. They often use tools like spreadsheets and office software and may need strong organizational and communication skills to ensure smooth operations.

What is the role of an operations assistant?

A Program Operations Assistant supports the daily functions of a program or organization by managing administrative tasks, coordinating schedules, and ensuring smooth operations. They often use tools like spreadsheets and project management software and may assist with data entry, communication, and logistical support to help programs run efficiently.

What is the salary of an operations assistant?

The salary of a Program Operations Assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and opportunities for advancement are often included in compensation packages.

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is a program assistant job description?

A program assistant supports the planning, coordination, and execution of organizational programs by handling administrative tasks, scheduling, and communication. They often use tools like spreadsheets and databases, and may require strong organizational and communication skills to ensure program goals are met efficiently.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in Illinois are hiring for Program Operations Assistant jobs? Cities in Illinois with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Illinois as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Finance and Operations Assistant

Finance and Operations Assistant

The Salvation Army Central Territory

Rockford, IL • On-site

$17.08 - $20.49/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 12 days ago

Salvation Army rating

6.1

Company rating: 6.1 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

506th of 710 rated non-profit organizations

Job description

THE SALVATION ARMY
NORTH AND CENTRAL ILLINOIS DIVISION
POSITION DESCRIPTION
POSITION TITLE: Finance and Operations Assistant
LOCATION/DEPT: Winnebago County
REPORTS TO: Winnebago County Coordinator
PEOPLE MANAGER: No
FLSA CATEGORY: Non-Exempt
STATUS TYPE: RFT
PAY GRADE: 403
PAY RANGE: $17.08 - $20.49
OUTCOMES
The mission of The Salvation Army in Winnebago County will be supported through the effective oversight of the Finance areas. In doing so compliance with government mandates Salvation Army policy and procedure is achieved.
JOB SUMMARY
The Finance and Operations Assistant provides crucial daily business support to The Salvation Army Winnebago County by acting as the central processing link between local operations and the Divisional Headquarters (DHQ) accounting department. This entry-level role focuses primarily on systematic transaction coding, expense allocation, and invoice processing. Secondarily, the position handles essential administrative tasks, documentation, and calendar logistics to optimize leadership workflows. This role is strictly for data and scheduling processing; a financial or accounting degree is not required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Financial Tracking and Transaction Coding
    1. Accurately code all local transactions, purchase receipts, expense vouchers, and incoming donations according to pre-established Salvation Army accounting codes and charts of accounts.
    2. Review incoming vendor invoices, bills, and local check requests for correct coding and programmatic accuracy.
    3. Track payment due dates and follow up on approvals to ensure all coded vendor invoices are processed for timely payment.
    4. Aggregate and transmit weekly coded data logs, invoices, receipts, and deposit records to DHQ accounting for final disbursement.
    5. Generate, in coordination with DHQ, regular transaction snapshots, budget-to-date tracking spreadsheets, and basic financial data reports for leadership review.
  2. Administrative and Calendar Support
    1. Manage the Winnebago County Coordinator's calendar, vetting and coordinating appointment requests.
    2. Attend operational and advisory board meetings to capture and transcribe clear, professional meeting minutes systematically.
    3. Format, distribute, and archive finalized meeting records for future administration reference.
    4. Review incoming mail and correspondence, routing priority items to the Winnebago County Coordinator.
  3. Vehicle Fleet Logs and Space Coordination
    1. Route operational facility or vehicle issues immediately to the Facilities Department, which handles all physical inspections, registrations, and vehicle maintenance.
    2. Coordinate internal schedule reservations for chapel, community room, or multi-purpose spaces to eliminate programming conflicts.
  4. Accounts Payable
    1. Code invoices in preparation for payment.
    2. Work with vendors to obtain invoices and necessary documents to process payments.
    3. Work with Cops Accountant and DHQ to process weekly checks.
    4. Process prepared checks for mailing/distribution.
    5. Scan all invoices to DHQ for payment processing.
    6. Manage all charge accounts: Schnucks; WEX; Menards; Lowes; Tri-B; GFS.
  5. Bank Account Management
    1. Function as Administrator for Banking Account.
    2. Maintain records of Custodial accounts.
    3. Manage signers, passwords, and Positive Pay for online accounts.
  6. Programs
    1. Issue payments against grants when available.
    2. Prepare the reports needed for Social Services.
    3. Prepare and submit to DHQ Gifts in Kind report.
  7. Christmas Kettle Counting
    1. Count all kettles with volunteer team.
    2. Prepare and verify all income for deposits.
    3. Transport deposits to bank.
    4. Code and submit to DHQ all deposits.
    5. Track all kettle progress.
    6. Submit daily kettle totals to Register to Ring representative.
  8. Sunday Deposits
    1. Assemble congregational offerings for deposit.
    2. Record member cartridge (tithe) amounts and other giving in Excel spreadsheet.
    3. Stamp checks.
    4. Make copies of all checks.
    5. Complete Bank Deposit forms.
    6. Assist with transfer of deposits to bank.
    7. Following deposit of funds scan all deposit documents, check copies, and Excel spreadsheets to DHQ for posting to Acumatica ledger.
  9. General Deposits
    1. Assemble White Mail and Mail Appeal deposits.
    2. Complete bank deposit forms.
    3. Assist with transfer of deposits to bank.
    4. Following deposit of funds scan all deposit documents, check copies, and any corresponding documentation to DHQ for posting to Acumatica ledger.
  10. Reporting
    1. Assist with preparing reports for the Advisory Board, DHQ and Corps Councils when requested.
    2. Assist with the preparation of documentation for grant reporting when requested.
    3. Assist with special projects as needed.
    4. All other duties as assigned.
  11. OTHER DUTIES
    1. This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES
  • Education: High School diploma or GED equivalent.
  • Experience: Previous experience with social service field or faith-based organization preferred.
  • Demonstrated precision in financial data entry, transaction coding, clerical filing, or invoice tracking.

PHYSICAL DEMANDS/WORK ENVIRONMENT
  • This position is required to do light physical work.
  • In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a computer.
  • The work environment for this position includes an office environment with a low noise level.

COMPENTENCIES
  • Good communication and interpersonal skills.
  • Knowledge of the principals of accounting.
  • Demonstrated ability to use initiative and be a self-starter.
  • Knowledge of effective and efficient methods for organizing, maintaining and securing information with an attention to detail.
  • Ability to operate all general office equipment.
  • A positive attitude and the ability to be flexible in light of changing job situations/priorities.
  • Supportive of the mission of The Salvation Army.
  • Strong written communication skills with explicit experience drafting summaries or meeting minutes.
  • Proficiency in Microsoft 365 core applications (Word, Excel, Outlook) and SharePoint for document management and collaboration.
  • High level of professional discretion when handling confidential organizational and donor data.

REPORTING RELATIONSHIPS
  • This person reports to the Winnebago County Coordinator.
  • This person also works alongside the department accountant at DHQ.

PERFORMANCE MEASURES
  • This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals.

POSITION LIMITATIONS
  • This individual will only commit Army resources that have been allocated or approved.
  • This individual will keep the Winnebago County Coordinator Designate and the Finance Coordinator informed on all critical issues relating to their area of responsibility.
  • This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

THE SALVATION ARMY MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination
DOING THE MOST GOOD
Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need. We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference.
The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department.
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

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About Salvation Army

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The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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