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Program Operations Assistant Jobs in Illinois (NOW HIRING)

UNFI

Operations Assistant

Joliet, IL · On-site

An Operations Assistant is responsible for supporting the day-to-day operations of the warehouse by ... Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and ...

American

Operations Assistant (Student)

Campus, IL · On-site

$18.40/hr

The Operations Assistant interprets and implements department and university policies while ... line and a variety of programs and services. The following requirements, duties and ...

Interactive Brokers

Legal Operations Assistant

Chicago, IL · Hybrid

$65K - $75K/yr

Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich ... Experience using the following programs is a plus: SimpleLegal, Harvey, Ironclad, Atlassian / Jira ...

Interactive Brokers

Legal Operations Assistant

Chicago, IL · On-site

$65K - $75K/yr

Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich ... Experience using the following programs is a plus: SimpleLegal, Harvey, Ironclad, Atlassian / Jira ...

Interactive Brokers

Legal Operations Assistant

Chicago, IL · Hybrid

$65K - $75K/yr

Interactive Brokers is looking to hire a Legal Operations Assistant in our Chicago or Greenwich ... Experience using the following programs is a plus: SimpleLegal, Harvey, Ironclad, Atlassian / Jira ...

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Program Operations Assistant information

What does an operations assistant do?

An operations assistant supports the daily functions of an organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with project logistics. They often use tools like spreadsheets and office software and may need strong organizational and communication skills. Their role helps ensure smooth and efficient operations within the team or department.

What job makes $10,000 a month without a degree?

A Program Operations Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for entry-level or support roles. High-paying jobs that can reach this level often require specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level involve significant responsibility, expertise, or business ownership.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level consulting, specialized medical professionals like surgeons, senior corporate executives, or certain legal roles such as trial lawyers. These positions often require advanced skills, extensive experience, and sometimes certification or licensure, and they may involve project-based or contract work with high compensation rates.

What is the salary of an operations assistant?

The salary of a Program Operations Assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and opportunities for advancement are often included in compensation packages.

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in Illinois are hiring for Program Operations Assistant jobs? Cities in Illinois with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Illinois as of June 2026, with employment types broken down into 100% Full Time. Highlights an 90% In-person, and 10% Hybrid job distribution.
Operations Assistant

Operations Assistant

UNFI

Joliet, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Key responsibilities

  • Gathers, organizes, and distributes daily, weekly, and monthly reporting to appropriate departments in a timely and accurate manner.

  • Prepares daily detail reports for managers with time and attendance data to ensure timely and accurate information for payroll transmission.

  • Monitors shipping supply inventory and orders operations and office supplies as needed.

UNFI rating

7.2

Company rating: 7.2 out of 10

Based on 126 frontline employees who took The Breakroom Quiz

23rd of 48 rated food wholesalers

Job description

About UNFI
We are North America's premier grocery wholesaler, delivering the widest variety of fresh, branded, and owned brand products to community grocers and retail chains alike. A pioneer in natural and organic foods, we are growing and transforming to meet the needs of an evolving workplace. Our 29,000+ employees work across America in our 50 Distribution Centers and corporate offices. Learn more: Organic, Natural and Conventional Food | Wholesale Food Distributors | UNFI
What does it mean to be a part of the Operations Assistant team?
An Operations Assistant is responsible for supporting the day-to-day operations of the warehouse by ensuring that inventory is properly received, stored, and distributed. This role involves coordinating various warehouse activities, including shipping, receiving, and stock management, to ensure smooth and efficient operations. This role works closely with warehouse staff and management to ensure that operational goals are met while maintaining accuracy, safety, and compliance with company policies. Our supply chain at UNFI is focused on providing superior service, quality and efficiency, improving every day to meet our customers' unique needs.
Schedule: Monday-Friday, 8:00AM start time
Job Responsibilities
  • Gathers, organizes, and distributes daily, weekly, & monthly reporting to appropriate departments in a timely and accurate manner
  • Gathers requests, complaints, and problems for the General Manager to address
  • Acts as contact for payroll team to gather needed information from Operations leadership
  • Prepares daily detail reports for managers with time and attendance data, to ensure timely and accurate information for payroll transmission
  • Monitors shipping supply inventory & ensure levels are maintained (partnering with Inventory Control & vendors)
  • Orders operations supplies & office supplies
  • Continually evaluates current processes, with GM guidance and adjusts, in line with efficiencies and cost reduction
  • Codes and processes invoices
  • Manages vendor logs and accrual spreadsheets
  • Books travel for warehouse associates as needed
  • Produces daily metric reports including department hours, shipped and received cases,
    replenishments
  • Prepares communications for the General Manager/leadership - including PowerPoint presentations, postings, bulletin boards, etc.
  • Attends manager weekly staff meeting and produces meeting notes
  • Coordinate and plans events, within budgetary guidelines, as necessary (e.g. NAO lunches, associate lunches, picnics, holiday party)
  • Acts as a backup for other clerical positions in the distribution center to cover unexpected absences and/or PTO
  • Performs other relevant job duties, based on local DC needs, and overall business need, as needed

Job Requirements
  • Associate degree preferred and/or related experience
  • Working knowledge of Microsoft Office
  • 10 key skills
  • Prior warehouse clerical experience
  • Frequent walking, standing and lifting up to 35 pounds
  • Knowledge of warehousing functions
  • Understanding of warehouse equipment operations and safety issues
  • Detail oriented and excellent Customer Service Skills
  • Ability to work in fast paced, warehouse environment
  • Excellent human relations skills required
  • Planning and organizational skills required
  • Good judgment is required for this position as there may be times when direct supervision may not be immediately available

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.
Compensation:
UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.
Benefits:
For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details.
Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.
UNFI's compensation, benefits, and paid time off policies are subject to change in the Company's sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act .

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