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Program Operations Assistant Jobs in California (NOW HIRING)

nEye.ai

Business Operations Assistant

Santa Clara, CA · On-site

$30 - $35/hr

... Operations Assistant at our Santa Clara location. This is not a traditional receptionist or ... Currently enrolled in or recently graduated from a university program or directly relevant work ...

AMIRI

Wholesale Operations Assistant

Los Angeles, CA · On-site

$25 - $28/hr

The Wholesale Operations Assistant will deliver exceptional service that strengthens client ... Computer literacy with Microsoft Office software programs - Excel skills are a must. * Minimum of 1 ...

AMIRI

Wholesale Operations Assistant

Los Angeles, CA · On-site

$25 - $28/hr

The Wholesale Operations Assistant will deliver exceptional service that strengthens client ... Computer literacy with Microsoft Office software programs - Excel skills are a must. * Minimum of 1 ...

LSL

Operations Assistant - Tax Department

Irvine, CA

$19 - $30/hr

Operations Assistant - Tax As a Tax Operations Assistant with our Tax team, you will play a key ... unit programs, policies, and procedures. Preferred Qualifications: * High school diploma or GED ...

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Program Operations Assistant information

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What are the most commonly searched types of Program Operations jobs in California? The most popular types of Program Operations jobs in California are:
What cities in California are hiring for Program Operations Assistant jobs? Cities in California with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in California as of May 2026, with employment types broken down into 4% As Needed, 75% Full Time, 19% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Business Operations Assistant

nEye.ai

Santa Clara, CA • On-site

$30 - $35/hr

Part-time

Posted 6 days ago

Job description

About us

nEye.ai, a well-funded optical switch startup, is poised to revolutionize the future of data centers. nEye's MEMS-based silicon photonics optical circuit switches (OCS) eliminate critical bottlenecks in AI processing by enabling direct optical connections among thousands of GPUs and memory units. The company's OCS is an ultra-low power consumption, high radix, compact chip-scale design, offering hyperscale data centers enhanced performance, efficiency, and scalability.

Job Overview

We're looking for a high-potential, early-career individual to join us as a part-time Business Operations Assistant at our Santa Clara location.

This is not a traditional receptionist or administrative role. While you'll help create a welcoming and professional office environment, you'll also work closely with our Executive Business Partner and leadership team to support day-to-day business operations.

This role is ideal for a student or recent graduate who is curious about how a startup operates behind the scenes and wants hands-on exposure to business, finance, and operations in a fast-paced deep tech company.

Key Responsibilities
Office & Front-of-House Support

  • Greet and host visitors, candidates, and partners

  • Help maintain a professional, organized, and welcoming office environment

  • Coordinate deliveries, mail, and office logistics

Business & Operational Support

  • Support the Executive Business Partner and/or VP, Business & Legal with day-to-day tasks

  • Assist with scheduling, coordination, and light project support

  • Help organize internal documents, trackers, and workflows

Finance & Administrative Exposure

  • Assist with Quote to Delivery process and vendor coordination

  • Support data entry and inventory tracking 

  • Help maintain basic operational records

Required Qualifications

  • Currently enrolled in or recently graduated from a university program or directly relevant work experience

  • Strong attention to detail and organizational skills

  • Reliable, proactive, and eager to learn

  • Comfortable interacting with a wide range of people (from candidates to executives)

  • Ability to lift and transport 25lbs unassisted

  • Interest in business operations, finance, or startups

  • Basic proficiency with Google Workspace (Docs, Sheets, Calendar)

Preferred Skills

  • Exposure to QuickBooks or basic finance/accounting concepts

  • Previous internship or campus job experience

$30 - $35 an hour
Starting salary and title will depend on, and be commensurate with, relevant industry experience, skills, training, education, market demands, and the ultimate job duties and requirements.
nEye.ai is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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