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Program Operations Assistant Jobs in California (NOW HIRING)

Chedraui USA

Operations Assistant

Commerce, CA · On-site

$21 - $25/hr

Operations Assistant Store Support Center We are searching for an experienced Operations Assistant ... Coordinate special program deliveries with stores and warehouse. * Responsible for coordinating and ...

El Super

Operations Assistant

Commerce, CA · On-site

$21 - $25/hr

Operations Assistant Store Support Center We are searching for an experienced Operations Assistant ... Coordinate special program deliveries with stores and warehouse. * Responsible for coordinating and ...

Arhaus

Operations Assistant

Carmel, CA · On-site

The Operations Assistant provides support to the Interior Designers (ID's) and shares ownership of ... Flex spending plan * 401K retirement program and 529 college savings plan * Paid vacations and ...

Novolex

Operations Assistant

City Of Industry, CA

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... Participate in Safety recognition programs. * Support plant safety initiatives, inspections, and ...

Novolex

Operations Assistant

Rowland Heights, CA · On-site

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... Participate in Safety recognition programs. * Support plant safety initiatives, inspections, and ...

Reyes Coca-Cola Bottling

Operations Assistant

Fontana, CA · On-site

$19.94 - $24.92/hr

The Operations Assistant performs general administrative tasks, including processing orders ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

Reyes Coca-Cola Bottling

Operations Assistant

Fontana, CA · On-site

$19.94 - $24.92/hr

The Operations Assistant performs general administrative tasks, including processing orders ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

Novolex

Operations Assistant

City Of Industry, CA

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... Participate in Safety recognition programs. * Support plant safety initiatives, inspections, and ...

Novolex

Operations Assistant

City Of Industry, CA · On-site

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... Participate in Safety recognition programs. * Support plant safety initiatives, inspections, and ...

Chedraui USA

Operations Assistant

Commerce, CA · On-site

SUMMARY An Operations Assistant works closely with the Operations Team, assistingwith store support ... Coordinate special program deliveries with stores and warehouse. * Responsible for coordinating and ...

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Program Operations Assistant information

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What are the most commonly searched types of Program Operations jobs in California? The most popular types of Program Operations jobs in California are:
What cities in California are hiring for Program Operations Assistant jobs? Cities in California with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in California as of May 2026, with employment types broken down into 4% As Needed, 75% Full Time, 19% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Operations Manager

Beyond Karate Los Angeles

Santa Monica, CA • On-site

$21 - $30/hr

Part-time

Retirement

Posted 7 days ago

Job description

Benefits:
  • 401(k)
  • Opportunity for advancement
  • Training & development

Part Time Santa Monica
Job title: Program Manager (non-remote)
Compensation: $22-30/hr based on experience
Employment type: 20-40 hrs/week
Location: Santa Monica
Benefits:
  • Opportunity for advancement
  • Training & development
  • A team-based atmosphere with a focus on fun student engagement
Our Mission
At Beyond Karate, we provide physical training beyond martial arts, facilitating programs like Karate, Day Camps, Workshops, Life Skills, Tutoring, and other activities geared towards children, teens, adults and their families; the majority of which are neurodivergent or have varying special needs. Our goal is to support and empower growth, self-esteem and teach the tools required to live life with greater confidence and purpose. We meet each student where they are and create a plan for them that highlights their abilities and encourages them to level up for success!
Job Summary
Our rapidly growing organization is seeking a proactive and experienced Program Manager to join our team! You will play a key role in overseeing and facilitating creative workshops for students, running seasonal day camps in our city parks and beaches, and supporting various day-to-day operations. Depending on your experience, you may also assist with our karate program.
We are looking for someone who can eventually lead or substitute in classes, assist with administrative tasks, and support the needs of the center as they arise. Flexibility and multitasking are essential, as we are a small team where everyone pitches in to create an exceptional experience for our community.
The ideal candidate will be:
  • Engaging and enthusiastic about teaching and community building.
  • Experienced in working with individuals with special needs.
  • Committed to helping our programs grow
This role has the potential to grow from part-time to full-time as the program expands!
Responsibilities include but are not limited to:
1. Administrative & Logistical Support
Handle administrative tasks, scheduling, and roster management.
Assist Sensei Mallica with business needs (errands, phone calls, scheduling).
Ensure documents are prepared and printed for the next workday.
Create systems for new projects and maintain efficient operations.
Compile and send end-of-day reports to Sensei Mallica.
Help new families with onboarding.
2. Team & Program Management
Oversee staff instructors and ensure smooth operation of all programs (camps, workshops, leadership training, etc.).
Lead the team to meet program deadlines and ensure quality delivery.
Maintain a positive attitude and deliver exceptional customer service.
Assist with program-related logistics, including organizing supplies, equipment, and merchandise.
3. Operational & Facility Management
Close and secure the dojo at the end of each day, ensuring cleanliness and organization.
Ensure all supplies are replenished for the next day
Up to date on student needs and requirements
Ensure all health and safety guidelines are followed.
Have a flexible schedule to meet the needs of Beyond Karate (open Monday-Saturday).
Qualifications
  • Must pass a background check and be CPR/First Aid certified before starting.
  • Proficient in Google Workspace and willing to learn other platforms.
  • Excellent administrative and organizational skills.
  • Strong leadership and team management abilities.
  • Ability to multitask, problem-solve, and prioritize tasks with limited supervision.
  • Experience working with neurodivergent children and/or adults.
  • A professional and positive demeanor, with excellent communication skills.
  • Self-motivated, with the ability to think creatively and handle complex situations.
  • Comfortable working on your feet for extended periods.
  • Prior experience as a camp counselor and/or interest in creative arts is a plus!
  • Familiarity in HIPAA compliance a plus!
  • Experience in martial arts - A Plus!!
  • A sense of humor and a love for our students!

Initial Screening: Our hiring team will review all applications and select candidates who meet the initial qualifications for a brief phone interview.
Phone Interview: Selected candidates will be contacted for a phone interview to discuss their experience, skills, and interest in the role.
In-Person Interview: Candidates who pass the phone interview will be invited for an in-person interview at our dojo. This interview will include a tour of our facilities and a meeting with Sensei Mallica and other key team members.
Background Check and Certification Verification: Candidates who are considered for the position will need to pass a background check and provide proof of CPR/First Aid certification.
Final Decision: After all interviews and checks are completed, we will make a final decision and extend an offer to the selected candidate.
Onboarding: Once the offer is accepted, the new hire will go through an onboarding process, including training and orientation to familiarize them with our programs, policies, and team.