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Program Operations Assistant Jobs in California (NOW HIRING)

Chedraui USA

Operations Assistant

Commerce, CA · On-site

$21 - $25/hr

Operations Assistant Store Support Center We are searching for an experienced Operations Assistant ... Coordinate special program deliveries with stores and warehouse. * Responsible for coordinating and ...

New

Reyes Coca-Cola Bottling

Operations Assistant

Sylmar, CA

$19.94 - $24.92/hr

The Operations Assistant performs general administrative tasks, including processing orders ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

New

Reyes Coca-Cola Bottling

Operations Assistant

Sylmar, CA

$19.94 - $24.92/hr

The Operations Assistant performs general administrative tasks, including processing orders ... Moreover, this role may have the opportunity to participate in a discretionary incentive program ...

New

Chedraui USA

Operations Assistant

Commerce, CA

SUMMARY An Operations Assistant works closely with the Operations Team, assistingwith store support ... Coordinate special program deliveries with stores and warehouse. * Responsible for coordinating and ...

New

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Program Operations Assistant information

What does an operations assistant do?

An operations assistant supports the daily functions of an organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with project logistics. They often use tools like spreadsheets and office software and may need strong organizational and communication skills to ensure smooth operations.

What is the role of an operations assistant?

A Program Operations Assistant supports the daily functions of a program or organization by managing administrative tasks, coordinating schedules, and ensuring smooth operations. They often use tools like spreadsheets and project management software and may assist with data entry, communication, and logistical support to help programs run efficiently.

What is the salary of an operations assistant?

The salary of a Program Operations Assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and opportunities for advancement are often included in compensation packages.

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is a program assistant job description?

A program assistant supports the planning, coordination, and execution of organizational programs by handling administrative tasks, scheduling, and communication. They often use tools like spreadsheets and databases, and may require strong organizational and communication skills to ensure program goals are met efficiently.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in California are hiring for Program Operations Assistant jobs? Cities in California with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in California as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Food Bank Program Operations Assistant

Amador-Tuolumne Community Action Agency

Sonora, CA • On-site

$20.72 - $22.82/hr

Full-time

Posted 19 days ago

Job description

Description
Definition: The ATCAA Food Bank Program Operations Assistant is responsible for assisting in the day to day program operations of the Food Bank which includes: safe food handling, inventory processes, shipping, receiving, loading and securing of foods for delivery, distribution, maintenance of vehicles, facility and warehouse equipment and acquiring foods for local and out of area locations.
Supervisor: Food Bank Operations Manager
Supervises: Volunteer Drivers and Volunteer Driving Assistants, Volunteer Inventory Clerks, Volunteer Shipping and Receiving Clerks, Volunteer Clerical Assistants, Maintenance Volunteers, Event Volunteers, Bag and Sort Volunteers
Job Duties and Responsibilities Related to This Position:
Assist with all food bank program operations to include:
  • General maintenance of facility, equipment, and vehicles, including maintaining necessary logs;
  • Practice of safe food handling procedures, including upkeep of MSDS log;
  • Recruitment, training, and supervision of volunteers to accomplish assignments;
  • Arranging orders, procurement and assist with drives to maintain adequate program supplies as well as maintain food bank partnerships for supplies with other food bank associations such as Feeding America and Farm To Family;
  • Coordinating inventory processes for all direct service programs including receipting, stocking, rotation of stock, order pulling, physical inventory reconciliations;
  • Maintaining operational program documentation including inventories, invoices, orders, reconciliations, schedules, etc.;
  • Supervising volunteers to pick up and deliver foods to pre-determined sites in foothills and Central Valley (includes loading and unloading trucks);
  • Food Bank events and other operational tasks as assigned by the supervisor.

General Duties and Responsibilities:
As a part of the ATCAA team, all employees play an essential role in ATCAA as a whole, and are expected to:
  • Demonstrate and encourage a professional and positive attitude in all job related activities;
  • Maintain confidentiality in accordance with standards outlined in the "Statement of Confidentiality and Ethics";
  • Accomplish all work activities in a safe and timely manner within assigned guidelines and consistent with ATCAA's Personnel Policies and Operating Procedures;
  • Report and/or correct deficiencies that constitute immediate threats to health and safety;
  • Complete other tasks as assigned by the supervisor that are consistent with the definition and intent of the job description;

Minimum Qualifications:
  • Possess a continuously valid California Driver's license and an acceptable driving record;
  • Own dependable transportation;
  • Have basic computer skills;
  • Have demonstrated organizational skills;
  • Have good customer service skills;

Have the ability to:
  • Follow verbal and written instructions;
  • Keep accurate written records;
  • Lift 60 pounds;
  • Do simple math calculations;
  • Drive a large truck;
  • Supervise volunteers.

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