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Program Operation Coordinator Jobs (NOW HIRING)

UJA

Program & Operations Coordinator

Manhattan, NY · On-site

$55K - $60K/yr

The Program & Operations Coordinator is a part of the Operations and Grants Management Department and the Network Department. The Operations and Grants Management Department is responsible for the ...

Koddi

Program Operations Coordinator

Fort Worth, TX · On-site

As a Program Operations Coordinator you will be a partner champion - the face of Koddi for your partners and the face of the partner for Koddi. This role will be based out of our Fort Worth, Texas ...

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Program Operation Coordinator information

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How much do program operation coordinator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for program operation coordinator in the United States is $54,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What is a program operation coordinator?

Program Operation Coordinators are professionals responsible for organizing, managing, and overseeing the daily operations of specific programs within an organization. They coordinate activities, monitor progress, ensure compliance with policies, and provide support to staff and participants. Their role often includes handling logistics, tracking budgets, and communicating between departments to ensure the smooth execution of program objectives. Program Operation Coordinators play a crucial role in achieving organizational goals by ensuring that all aspects of a program run efficiently.

How does a program operation coordinator typically collaborate with other departments to ensure program success?

Program Operation Coordinators frequently work cross-functionally, partnering with teams such as finance, human resources, and project management to align operational processes with overall program goals. This collaboration often involves coordinating schedules, sharing progress updates, and resolving logistical challenges. Effective communication and strong organizational skills are essential, as the coordinator acts as a central point of contact to facilitate smooth workflow and address any issues that may arise. Regular meetings and status reporting are common, helping ensure all departments are aligned and program objectives are met.

What are the key skills and qualifications needed to thrive as a program operation coordinator, and why are they important?

To thrive as a Program Operation Coordinator, you need strong organizational, project management, and analytical skills, often supported by a bachelor’s degree in business, administration, or a related field. Familiarity with project management software (such as Asana or Trello), MS Office Suite, and database systems is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate between teams and stakeholders. These skills are essential for ensuring program objectives are met efficiently and operations run smoothly.

What is the difference between Program Operation Coordinator vs Program Coordinator?

AspectProgram Operation CoordinatorProgram Coordinator
Required CredentialsTypically requires a bachelor's degree in a related field; certifications like PMP or project management courses are commonUsually requires a bachelor's degree; certifications are optional but beneficial
Work EnvironmentWorks within organizations managing program logistics, operations, and implementationFocuses on planning, coordinating, and supporting program activities
Employer & Industry UsageUsed in nonprofit, government, and corporate sectors for operational rolesCommon across similar sectors, often in project-based or community programs

The Program Operation Coordinator primarily handles the operational aspects of programs, ensuring smooth execution and logistics. In contrast, the Program Coordinator focuses more on planning, supporting, and coordinating program activities. While both roles require similar credentials and work environments, the Program Operation Coordinator has a stronger emphasis on operational management, making it ideal for those interested in the logistical side of program delivery.

What cities are hiring for Program Operation Coordinator jobs?

Cities with the most Program Operation Coordinator job openings:

What states have the most Program Operation Coordinator jobs?

States with the most job openings for Program Operation Coordinator jobs include:

What are popular job titles related to Program Operation Coordinator jobs?

For Program Operation Coordinator jobs, the most frequently searched job titles are:

Infographic showing various Program Operation Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $54,966 per year, or $26.4 per hour.

Program & Operations Coordinator

Manhattan, NY • On-site

UJA
1 - 10 employees
Learn more about UJAexternal

$55K - $60K/yr

Full-time

Re-posted 13 hours ago

Job description

Position Summary:
The Program & Operations Coordinator is a part of the Operations and Grants Management Department and the Network Department.
The Operations and Grants Management Department is responsible for the budget, grants and contracts management processes and systems that enable and facilitate planning and grantmaking at UJA -Federation of NY. This team works to ensure efficiency, streamlining, and standardization, where applicable, across the division and the organization.
The Network Department supports our 63 nonprofit core partners by promoting and facilitating their operational and programmatic excellence through a variety of financial and strategic interventions. Network provides approximately $40 million annually in grants and non-financial resources such as expert consultants, supportive professional networks, and cohort learning to ensure the organizational health and efficacy of our closest partners. As part of Network's overall mandate, we bring together professionals who work in the Jewish nonprofit sector - to learn from each other and support personal growth.
The Program & Operations Coordinator plays a key role in supporting the work of both the Network Department, including Talent Development, and the Operations & Grants Management team. Working across these functions, the coordinator manages program and event logistics, supports grants management and internal systems, coordinates administrative processes, and contributes to the successful execution of department priorities. This position requires exceptional organizational skills, attention to detail, sound judgment, and the ability to build strong working relationships while managing multiple projects in a collaborative, fast-paced environment.
Key Responsibilities:
Talent Development & Network Department Support
  • Coordinate the administrative and logistical needs for Talent Development programs, including scheduling, meeting and event logistics, materials preparation, participant communications, and post-program evaluations.
  • Support program operations by maintaining records, tracking attendance, processing invoices and contracts, coordinating coaching grants, and assisting with participant recruitment and interview logistics.
  • Working directly with consultants and professionals participating in Talent Development programs, provide planning and day-of support for agency CEO convenings, meetings, retreats, and other department events.
  • Provide administrative and logistical support for Network Department initiatives and for committees, as needed.

Operations & Grants Management Support
  • Support grants management processes by reviewing applications and reports in UJANet, maintaining accurate records, and assisting with data management activities.
  • Serve as a resource to colleagues by providing guidance on internal systems and processes.
  • Assist with departmental projects, process improvements, and other operational initiatives as assigned.

General Responsibilities
  • Maintain accurate records and ensure timely completion of administrative tasks across assigned programs and initiatives.
  • Collaborate effectively across teams to support departmental priorities and deliver excellent service to internal and external stakeholders.
  • Perform other duties and special projects as assigned.

Qualifications and Competencies:
  • Full working knowledge of Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
  • Minimum of two years' experience with database systems including Salesforce
  • BA degree and prior work experience
  • Outstanding organizational, verbal and written skills
  • Excellent relationship building and interpersonal skills
  • Team -orientation and ability to work well with others
  • Self-starter able to work independently
  • Demonstrated and very strong attention to detail
  • Deep understanding of database and reporting systems, functionality, and internal processes
  • Demonstrated ability to handle multiple priorities at the same time and maintain strong attention to detail
  • Outstanding organizational, verbal, and written skills
  • Strong analytical skills and ability to identify and conceptualize trends and emerging issues
  • Ability to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency
  • Can grasp important information in oral communications by actively listening, summarizing what has been said, and asking questions to clarify ambiguities
  • Can communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
  • Ability to collaborate with multiple stakeholders in a productive and patient manner
  • Ability to respond to requests for assistance in a timely and thorough manner
  • Team-oriented, able to work well with others, and also comfortable working independently, as needed.

Salary Information:
The salary range for this role is $55,000-$60,000, commensurate with experience and qualifications listed above.
Reporting Line:
This role reports to the Executive Director, Operations and Grants Management and is a hybrid position, with a set three days/week in office.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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