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Program Office Assistant Jobs in Ohio (NOW HIRING)

Kettering Health

Office Assistant II-Breast Center

Troy, OH · On-site

$15.50 - $20.25/hr

Responsibilities & Requirements Job Summary The Office Assistant provides reception, clerical and ... Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling ...

Kettering Health

Office Assistant II-Breast Center

Troy, OH · On-site

$15.50 - $20.25/hr

The Office Assistant provides reception, clerical and project management support to the office ... Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling ...

Kettering Health

Office Assistant II-Breast Center

Troy, OH · On-site

$15.50 - $20.25/hr

The Office Assistant provides reception, clerical and project management support to the office ... Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling ...

Kettering Health

Med Office Asst-Primary Care

Beavercreek, OH · On-site

$33K - $41K/yr

... Medical Office Assistant Float supports patient care, safety, and access by performing ... Preferred Qualifications Completion of a medical assisting or medical office administration program ...

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Program Office Assistant information

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What are the most commonly searched types of Program Office jobs in Ohio?

The most popular types of Program Office jobs in Ohio are:

What cities in Ohio are hiring for Program Office Assistant jobs?

Cities in Ohio with the most Program Office Assistant job openings:

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Office Assistant II-Breast Center

Kettering Health

Troy, OH • On-site

$15.50 - $20.25/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Kettering Health rating

7.3

Company rating: 7.3 out of 10

Based on 190 frontline employees who took The Breakroom Quiz

303rd of 898 rated healthcare providers

Job description

Incentives

Kettering Health Troy l Troy l Part-time l Days

Overview

Kettering Health is a not-for-profit system of 14 medical centers and more than 120 outpatient facilities serving southwest Ohio. Our mission is to live God's love by promoting and restoring health. Our commitment to our patients is to help individuals be their best. With that context, safety is our top priority. We provide an integrated system of healthcare experts committed to providing exceptional care.

Responsibilities & Requirements

Job Summary

The Office Assistant provides reception, clerical and project management support to the office, answering phones, filing, managing schedules, greeting customers, preparing documents and tracking project performance and timelines. This individual takes care of office support functions; coordinating work assignments for leaders as needed, reviews work for accuracy, coordinates, and organizes. Performs other duties as assigned.

Essential Functions

  • Managing and coordinating leadership calendars
  • Overseeing Executive Giving Society program. Including creating solicitation lists, scheduling meetings, tracking progress, and creating reports
  • Coordination of Gift Planning Continuing Education webinar series and annual meeting
  • Answering phones, greeting visitors
  • Serves in a leadership capacity on Employee Engagement Committee
  • Coordinate project management spreadsheets and reports

Job Requirements

  • High School diploma or equivalent
  • 3 years clerical experience
  • Able to type 60 WPM
  • Intermediate computer skills
  • Knowledge and understanding of Microsoft office suite
  • Project management
  • Proficient in Microsoft Work, Excel and PowerPoint
  • Ability to oversee leadership calendars

What Kettering Health employees say

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