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Program Office Assistant Jobs in Massachusetts (NOW HIRING)

Lionbridge

Office Admin Executive

Waltham, MA · On-site

$24 - $30/hr

Office Assistant The Office Assistant is responsible for managing day-to-day administrative tasks ... Health, Vision, Dental; as well as HSA and FSA eligible programs * Generous Paid-Time-Off and 10 ...

Cape Senior Home Healthcare

Office Administrator

Barnstable, MA · On-site

$19.50 - $26.75/hr

Team Support: Assist colleagues and contribute to a collaborative workplace. What We're Looking For ... program Schedule: Monday to Friday Education: Associate (Required) Experience: Microsoft Office: 2 ...

Astrion

$140K - $150K/yr

Microsoft Office Suite * Interpersonal skills * Proven leadership skills with the ability to lead ... and other program documentation * Assist with preparation and review of acquisition reports ...

Astrion

Senior Program Manager

Hanscom Air Force Base, MA · On-site

$140K - $150K/yr

Microsoft Office Suite * Interpersonal skills * Proven leadership skills with the ability to lead ... and other program documentation * Assist with preparation and review of acquisition reports ...

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Program Office Assistant information

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

How much is a program office assistant's salary?

The salary for a program office assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits often include administrative support, scheduling, and familiarity with office software tools.

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.
What are the most commonly searched types of Program Office jobs in Massachusetts? The most popular types of Program Office jobs in Massachusetts are:
What cities in Massachusetts are hiring for Program Office Assistant jobs? Cities in Massachusetts with the most Program Office Assistant job openings:
Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Office Admin Executive

Lionbridge

Waltham, MA • On-site

$24 - $30/hr

Full-time

Medical, Dental, Vision, Retirement

This job post has expired today. Applications are no longer accepted.

Lionbridge rating

6.6

Company rating: 6.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

310th of 485 rated business services

Job description

Office Assistant
The Office Assistant is responsible for managing day-to-day administrative tasks to ensure smooth office operations. This role supports various teams by handling communications, organizing schedules, maintaining records, and assisting with general office needs. The ideal candidate is organized, communicative, and able to manage multiple tasks efficiently.
What You Will Do
  • Handle incoming inquiries by phone, emails, and correspondence, directing them as appropriate.
  • Provide primary point of contact with building staff
  • Coordinate system and speakers for Global Town Halls including call set up, invitations. Ensure smooth launch and facilitation for presenters.
  • Assist with the coordination of travel, particularly with regard to procuring international visas.
  • Occasional scheduling and calendar coordination for staff and management.
  • Order and maintain office supplies and equipment.
  • Assist with organizing meetings, events, and training sessions.
  • Support onboarding processes by preparing materials and coordinating logistics.
  • Process invoices, expense reports, and other administrative documents.
  • Collaborate with other departments to support operational needs.
  • Perform general administrative duties as assigned.

To Be Successful You Will Have
  • Experience in an administrative or office support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Good verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Familiarity with basic bookkeeping or accounting procedures.
  • Experience with office management or project management tools.
  • Customer service experience.

In Return, You Can Expect
  • Ongoing career opportunities at a repeat Forbes & Newsweek-listed "Best Employer for Women", "Best Employer for Diversity", "Best Remote Employer", "Best Large Employer", and "Most Loved Workplace"
  • A supportive and collaborative work environment.
  • Opportunities for skill development and career advancement.
  • Exposure to varied tasks that keep the role engaging.
  • The chance to contribute meaningfully to the organization's success.

Our People are Our Pride - Benefits and Perks
  • Competitive pay based on the work you'll do here and not your previous salary. Expected Compensation: $24 - $30 USD/hour (Dependent on Experience).
  • Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
  • Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days and an additional Paid Day Off for your Birthday!
  • 401k with company match
  • Free access to Lionbridge's Employee Wellness Platform and Employee Assistance Program to support both physical and mental health
  • Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions
  • Career guidance with learning and development opportunities along the way, backed by Lionbridge's Internal Mobility and Referral Bonus programs

Lionbridge partners with brands to break barriers and build bridges all over the world. Different by design, we have spent over 25 years innovating how global enterprises speak, listen, and connect across every border. Through our world-class platforms and network of passionate experts, we harness the power of human and artificial intelligence to deliver translation, localization, AI data services, interpretation, and games globalization and testing in 350+ languages. With offices across the globe, we help brands navigate the cultural complexities of the modern world. Learn more at www.lionbridge.com .

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