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Program Office Assistant Jobs in Massachusetts (NOW HIRING)

Acadia Healthcare

Administrative Support I

Lawrence, MA · On-site

$18.87 - $21.23/hr

Office Assistant Full Time Hours: * Monday - Friday, 5:30 AM - 1:30 PM Our Benefits: * Semi-Annual Bonus Program * Medical, Dental, and Vision insurance * Competitive 401(k) plan * Paid vacation and ...

Acadia Healthcare

Administrative Support I

Springfield, MA · On-site

$17 - $18/hr

Office Assistant Full Time Hours: * Monday - Friday, 10:00 AM - 6:00 PM Our Benefits: * Semi-Annual Bonus Program * Medical, Dental, and Vision insurance * Competitive 401(k) plan * Paid vacation and ...

Berklee

Housing Community Assistant

Boston, MA · On-site

$16.97/hr

For complete program details, please go to our website:www.berklee.edu/se.Housing Community Assistants (HCAs) are employed to work in the Office of Housing and Residential Education to assist with ...

Mass Audubon

Office Manager

Marshfield, MA · On-site

$24 - $26.50/hr

... our Online Registration Program; assist with cancellations and calling registrants ... Office skills including computer, copier, and phone system * Experience with varied computer ...

Massgeneralbrigham

Senior Practice Assistant

Boston, MA · On-site

$22/hr

Office experience 3-5 years is required. * Previous experience in a customer service role is ... Under the supervision of the Practice Manager, coordination of the Headache Fellowship Program ...

Mass General Brigham

Practice Assistant II

Waltham, MA · On-site

$17.71 - $24.94/hr

Responsibilities include scheduling, check-in/check-out, patient communication, and office ... programs designed to celebrate your contributions and support your professional growth. We invite ...

Mass General Brigham

Practice Assistant II

Boston, MA · On-site

$17.71 - $24.94/hr

... office. - Make patient appointments and maintain appointment records. - Greet and assist patients ... programs designed to celebrate your contributions and support your professional growth. We invite ...

Massgeneralbrigham

Senior Practice Assistant

Boston, MA · On-site

$19.37 - $27.71/hr

Provide functional guidance to Office and Practice Assistants. Support the Supervisor in overseeing ... programs designed to celebrate your contributions and support your professional growth. We invite ...

Massgeneralbrigham

Senior Practice Assistant

Boston, MA · On-site

$19.37 - $27.71/hr

Provide functional guidance to Office and Practice Assistants. Support the Supervisor in overseeing ... programs designed to celebrate your contributions and support your professional growth. We invite ...

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Showing results 41-60

All JobsProgram Office JobsProgram Office Assistant JobsProgram Office Assistant Jobs in Massachusetts

Program Office Assistant information

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What are the most commonly searched types of Program Office jobs in Massachusetts?

The most popular types of Program Office jobs in Massachusetts are:

What cities in Massachusetts are hiring for Program Office Assistant jobs?

Cities in Massachusetts with the most Program Office Assistant job openings:

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Support I

Acadia Healthcare

Springfield, MA

$17 - $18/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Acadia Healthcare rating

6.2

Company rating: 6.2 out of 10

Based on 191 frontline employees who took The Breakroom Quiz

697th of 898 rated healthcare providers

Job description

Outpatient Opioid Treatment Program (OTP)

Now Hiring: Office Assistant 

Full Time Hours:

  • Monday - Friday, 10:00 AM - 6:00 PM

Our Benefits: 

  • Semi-Annual Bonus Program
  • Medical, Dental, and Vision insurance
  • Competitive 401(k) plan
  • Paid vacation and sick time
  • Early morning hours offering a great work/life balance
  • Opportunity for growth that is second to none in the industry

Our Team:

Springfield Comprehensive Treatment Center (CTC), located in Springfield, MA, is part of Acadia Healthcare's Comprehensive Treatment Centers—the nation's leader in medication-assisted treatment (MAT) for individuals seeking recovery from Opioid Use Disorder. We provide a continuum of care that includes Medication-Assisted Treatment (MAT), Office-Based Addiction Treatment (OBAT), Intensive Outpatient Programs (IOP), and mobile treatment units. Our approach to holistic addiction care extends beyond clinical treatment, incorporating recovery coaching, community outreach and partnerships to ensure patients receive comprehensive, patient-centered support.

Transforming Lives with Community & Compassion:

With 14 outpatient opioid treatment programs (OTPs) across Massachusetts and Rhode Island, we’re breaking down barriers to care and supporting long-term recovery. Our CTC clinics partner with nursing homes, justice systems, and community groups to provide holistic, patient-centered care. From wellness initiatives and holiday celebrations to yoga and animal therapy, we foster a supportive environment for healing and whole-person well-being.

Your Job as an Office Assistant:

The Administrative Support role will perform various administrative functions assigned in accordance with the office procedures of the clinic.  Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Job Responsibilities:

  • Perform general administrative tasks assigned in accordance with the office procedures of the clinic.
  • May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.
  • Operate the front desk duties during peak hours or when primary staff in unavailable.
  • Sort, organize and maintain office records.
  • Assist with new patient enrollments as necessary.
  • Assist with various insurance/billing reports as necessary.
  • May assist with patient drug testing procedures; and,
  • Perform other duties as assigned.

Compensation for roles at Springfield CTC varies depending on a wide array of factors including but not limited to the specific location, role, skill set, and level of experience. Springfield CTC provides a reasonable hourly range of compensation for roles that may be hired in Massachusetts as set forth below.
Role Location: Massachusetts

Calculated Salary Range for the role: $17.00-$18.00 per hour

Where Passion Meets Purpose. Join Our Team!

Our compassionate team is dedicated to empowering individuals on their recovery journey, providing high-quality care, offering unwavering support, and fostering a patient-centered approach to healing. Through evidence-based treatment and a commitment to whole-person wellness, our team members play a vital role in helping individuals reclaim their lives. If you’re passionate about making a difference and want to be part of a supportive, mission-driven team committed to transforming lives and strengthening local communities, we encourage you to apply today. Join us in delivering dedicated care and meaningful recovery support.


Your Education, Skills, and Qualifications:

  • High school diploma or equivalent required

  • Previous administrative experience in a healthcare setting

  • Comfortable working in an opioid treatment program (OTP) / recovery environment

  • Skilled in answering phones, greeting patients, and providing front-desk support

  • Experience with billing processes, patient check-in, and appointment scheduling

  • Proficient with computer systems, word processing, and basic data entry

  • Familiarity with office equipment and general clerical duties (scanning, faxing, filing)

  • Strong organizational skills, attention to detail, and ability to multitask

  • Professional and courteous communication skills (in person, by phone, and in writing)

  • Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations

  • Dependable, team-oriented mindset with a focus on supporting clinical staff and patients

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.

#LI-CTC

#LI-BB1

AHCTC

What Acadia Healthcare employees say

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About Acadia Healthcare

Sourced by ZipRecruiter

Acadia Healthcare is a leading provider in the healthcare and hospital industry, based in Franklin, Tennessee, United States. The company is recognised for its commitment to creating a behavioural health network that provides accessible, high-quality treatment options for individuals suffering from mental health issues, addiction, eating disorders, and PTSD. Acadia Healthcare was founded in 2005, with the mission to create a world-class organization that sets the standard of excellence in the treatment of specialty behavioural health and addiction disorders.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Franklin, TN, US

Year founded

2005

Social media

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