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Program Office Assistant Jobs in Massachusetts (NOW HIRING)

Heritage Apartments

Be Seen First

Office Assistant

Malden, MA · On-site

$20 - $25/hr

Office Assistant * Full Time Office Assistant ((Malden/Medford Area)) Full Time Office Assistant ... Ability to learn Industry Software programs * Job requires Critical Thinking and Problem Solving ...

Heritage Apartments

Be Seen First

Office Assistant

Malden, MA · On-site

$20 - $25/hr

Office Assistant * Full Time Office Assistant ((Malden/Medford Area)) Full Time Office Assistant ... Ability to learn Industry Software programs * Job requires Critical Thinking and Problem Solving ...

Alden School

Office Assistant

Duxbury, MA · On-site

$18.25 - $24/hr

Office Assistant Duxbury Public Schools is seeking exceptional candidates to apply for the position ... drug program, 529 College Savings plan, and an employee assistance program. Alden School is a ...

KPFF Consulting Engineers

Office Assistant

Boston, MA · On-site

$48K - $52K/yr

Position Overview The Office Assistant provides administrative and clerical support to ensure ... Basic computer proficiency (Microsoft Office or similar programs) * Attention to detail and ...

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Thom Child & Family Services

Office Assistant

Lowell, MA · On-site

$16.50 - $21.75/hr

Office Specialist Thom Child & Family Services - Anne Sullivan Center Early Intervention Program ... Front office operations * Assist with special projects, reports, and data tracking as assigned.

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Program Office Assistant information

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

How much is a program office assistant's salary?

The salary for a program office assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits often include administrative support, scheduling, and familiarity with office software tools.

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.
What are the most commonly searched types of Program Office jobs in Massachusetts? The most popular types of Program Office jobs in Massachusetts are:
What cities in Massachusetts are hiring for Program Office Assistant jobs? Cities in Massachusetts with the most Program Office Assistant job openings:
Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Office Assistant

Heritage Apartments

Malden, MA • On-site

$20 - $25/hr

Full-time

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Office Assistant

Job description

  • Full Time Office Assistant ((Malden/Medford Area))

Full Time Office Assistant (Malden/Medford Area)
We are looking for an individual to fill a full time Monday-Friday position working in a property management office of an affordable elderly community.


The successful applicant must be dependable, willing to learn, have a positive attitude.
Applicant will have a high level of interaction with residents and must have good interpersonal skills, and be able to interact daily with residents & co-workers in a calm, friendly manor.

Experience helpful but not necessary. We are willing to train the right applicant.

Office is a short walk from the Orange Line stop and free parking is available on site.
Qualifications:
• Ability to pay attention to details
• Ability to multitask & prioritize to meet deadlines
• Excellent written and oral communication skills
• Proficiency in Microsoft Word & Excel
• Ability to learn Industry Software programs
• Job requires Critical Thinking and Problem Solving skills
Please send Cover Letter with Salary Requirements and Availability, along with Resume for consideration.