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Program Office Assistant Jobs in Massachusetts (NOW HIRING)

Berklee

Opera Office Graduate Assistant

Boston, MA · On-site

$17.51/hr

For complete program details, please go to our website:www.berklee.edu/se.These positions function as Departmental Assistants for the Opera Program at TBC. Essential Duties and Responsibilities:

Berklee

EPD Office and Media Assistant

Boston, MA

$16.45/hr

S. For complete program details, please go to our website:www.berklee.edu/se.The EPD office is ... looking for a self-motivated, responsible person to provide office assistance and support for the ...

Astrion

Senior Program Manager

Hanscom Air Force Base, MA · On-site

$140K - $150K/yr

Microsoft Office Suite * Interpersonal skills * Proven leadership skills with the ability to lead ... and other program documentation * Assist with preparation and review of acquisition reports ...

Astrion

$140K - $150K/yr

Microsoft Office Suite * Interpersonal skills * Proven leadership skills with the ability to lead ... and other program documentation * Assist with preparation and review of acquisition reports ...

Computer Merchant, Ltd., The

PMO Analyst

Boston, MA · On-site

$152K - $152K/yr

JOB TITLE: PMO Assistant JOB LOCATION: Boston, MA WAGE RANGE*: 40 - 45/ hour JOB NUMBER: 238104 Experience in Program Management Oversight in large IT organization. Responsibilities include: Maintain ...

Berklee

Guitar Department Student Assistant

Boston, MA · On-site

$16.45/hr

For complete program details, please go to our website:www.berklee.edu/se.Guitar Department Office Assistants work in the Guitar Office in 921 Boylston St. and report to the Guitar Department ...

YMCA

Program Director - Hi Rock

Mount Washington, MA · On-site

Formally evaluate unit staff twice per season and assist with goal-setting and achievement ... Keep the Program Office clean and organized * Coordinate with Conference and Training, Area, Day ...

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Program Office Assistant information

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What are the most commonly searched types of Program Office jobs in Massachusetts?

The most popular types of Program Office jobs in Massachusetts are:

What cities in Massachusetts are hiring for Program Office Assistant jobs?

Cities in Massachusetts with the most Program Office Assistant job openings:

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Temporary Five-Week Office Assistant

Boston Conservatory

Boston, MA

$24/hr

Part-time

Re-posted 21 hours ago

Key responsibilities

  • Assist with the operation of the Aspire: Five-Week Satellite Office and support its daily activities.

  • Prepare, copy, and organize written music and duplicate CDs for program use.

  • Respond to questions from program participants, parents, faculty, and staff via email, phone, and in person.

Job description

This position offers an exciting opportunity to support the preparation and daily operations of Berklee's Aspire: Five-Week Music Performance Intensive through assisting with the operation of the Aspire: Five-Week Satellite Office. In addition to handling essential administrative tasks that help the program to run smoothly - such as preparing charts and distributing schedules - you'll have the opportunity to work closely with Berklee faculty and prospective students in a variety of on-campus settings.

Pay Rate: $24/hr at 30 hours a week

Schedule: 9a - 5p Monday through Friday, with a paid hour for lunch from 1p - 2p

  • You must be fully available for the following dates: Sunday July 5th, Monday July 6th, Tuesday July 7th

Requirements and Qualifications:

  • Proficiency with both Mac and PC platforms

  • Experience with music notation software (e.g., Finale)

  • Strong customer service background and excellent communication skills

  • Solid clerical and administrative skills

  • Strong organizational skills and attention to detail

  • Experience with CD duplication and basic audio editing technology (preferred)

  • Competency as a rhythm section instrumentalist (helpful)

Responsibilities:

  • Respond to questions from program participants, parents, Five-Week faculty, and related staff via email, phone, and in person

  • Assist with the day-to-day operations of the Five-Week Satellite Office

  • Prepare, copy, and organize written music for Aspire faculty

  • Prepare and duplicate CDs for program use

  • Provide instrumental support in program-related ensemble classes as needed (if applicable)

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

About Berklee's Pre-College, Online, and Professional Programs Division

Berklee's division of Pre-College, Online, and Professional Programs (POPP) is at the forefront of contemporary music education worldwide, serving more than 3.5 million students to date. Currently comprising Berklee Online, Berklee Summer Programs, and Berklee Press, POPP is shaping the key players of tomorrow's music industry through innovative study in performance, production, business, theater, dance, and more. Students emerge from programs with a professional portfolio, practical job skills, and a strong sense of community. Through internationally acclaimed online courses and degree programs, intensive summer programs and workshops, textbooks that are the definitive source on their subjects, and emerging K-12 offerings, POPP brings the best of Berklee to students all over the world, no matter their ability, background, or level of experience.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Temporary (Fixed Term)

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