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Program Office Assistant Jobs in California (NOW HIRING)

San Luis Coastal USD

Office Assistant

San Luis Obispo, CA · On-site

$24.08 - $26.55/hr

... program offers unique, life-improving courses to thousands of community members. Job Summary This ... Office Assistants for SLCUSD provide secretarial support to the assigned school site, administrator ...

Aspire Public Schools

Office Assistant

Sacramento, CA

$17.75 - $23.50/hr

May assist in free/reduced lunch program reporting. * Administers first aid and medication to ... Assists Office/Business Manager in completing school administrative functions/tasks as dictated by ...

Aspire Public Schools

Office Assistant

Sacramento, CA · On-site

$17.75 - $23.50/hr

May assist in free/reduced lunch program reporting. * Administers first aid and medication to ... Assists Office/Business Manager in completing school administrative functions/tasks as dictated by ...

City of American Canyon

Office Assistant

American Canyon, CA · On-site

$19 - $24.75/hr

The Office Assistant provides information and assistance to staff and the public. This position is ... program policies and procedures; assist in the registration of participants in assigned City ...

CalHR

Office Assistant II

Sacramento, CA

$19.06 - $20.02/hr

The Office Assistant III may also be assigned lead worker duties, or screening duties on a ... General goals and purposes of department programs, services, and operations. English grammar ...

Mariposa County

Office Assistant I/II

Mariposa, CA

$35K - $45K/yr

Programs, goals and purpose of the assigned department. Methods of preparing and processing various ... Office Assistant I: Learn, understand and apply pertinent federal, state and local laws, rules and ...

Mariposa County, CA

Office Assistant I/II

Mariposa, CA · On-site

$35K - $45K/yr

Programs, goals and purpose of the assigned department. Methods of preparing and processing various ... Office Assistant I: Learn, understand and apply pertinent federal, state and local laws, rules and ...

Aston Carter

Office Assistant

Irvine, CA · On-site

$25 - $26/hr

Office Assistant Oversee and coordinate day-to-day office operations to ensure smooth workflow and ... Benefits are subject to change and may be subject to specific elections, plan, or program terms. If ...

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Program Office Assistant information

What are some typical challenges faced by a Program Office Assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What are the key skills and qualifications needed to thrive as a Program Office Assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What duties does an office assistant do?

A Program Office Assistant performs administrative tasks such as managing correspondence, scheduling meetings, maintaining files, and supporting project coordination. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth office operations.

What job makes $10,000 a month without a degree?

A Program Office Assistant typically does not earn $10,000 a month without a degree, as this role usually offers lower to mid-range salaries. High-paying jobs that can reach this level without a degree often include specialized sales, real estate, or entrepreneurship, but they generally require significant experience, skills, or certifications rather than formal education. Most roles with such high earnings rely on performance-based income or business ownership.

Why is Gen Z struggling to get jobs?

Program Office Assistants and other entry-level roles often require relevant skills, experience, or certifications, which can be challenging for Gen Z job seekers with limited work history. Additionally, competition from more experienced candidates and economic factors can make it harder for younger applicants to secure employment.

What are Program Office Assistants?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

How much is the salary of an office assistant?

The salary of a Program Office Assistant typically ranges from $30,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations may earn more. Benefits and work environment can also influence overall compensation.
What cities in California are hiring for Program Office Assistant jobs? Cities in California with the most Program Office Assistant job openings:
Program Office Assistant jobs near you

Office Assistant II

Clarvida - California

San Diego, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Office Assistant II
Location:  San Diego, CA  
Employment Type: Full-time 
Salary: $23-$25
Date Posted:  June 4, 2026
About the role:
Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed. 
 
ESSENTIAL FUNCTIONS AND REQUIREMENTS: 
•    Answers and directs phone calls and takes messages as appropriate 
•    Greets visitors and directs to appropriate person 
•    Prepares outgoing faxes and distributes incoming faxes 
•    Photocopies a broad range of materials 
•    Schedules meetings and appointments 
•    Types routine correspondence and prepares files as assigned 
•    Maintain and order inventory of order supplies 
•    May pick-up meals for in-house meetings 
•    Assists in new hire set-up process for office or program 
•    Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients 
•    Other duties as assigned or necessary to support the program, office and/or the company 
•    Any or all of above duties and responsibilities 
•    Develops and maintains varied tracking reports, contracts and/or agreements 
•    May write own correspondence and prepares correspondence for management 
•    Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues 
•    Occasionally assist or handles small office moves (office furniture) 
•    May handle or assist with billing to clients or MediCal and MediCare. 
•    Researches and prepares special projects as assigned 
•    Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients 
•    Other duties as assigned or necessary to support the program, office and/or the company 
•    Any or all of the above duties and responsibilities 
•    May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes 
•    Recommends changes to internal office procedures and workflow 
•    Other duties as assigned or necessary to support the program, office and/or the company 
 Knowledge, Skills and Experience:
•    One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills 
•    Intermediate level PC skills required 
•    Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must 
•    Ability to effectively prioritize and manage time 
QUALIFICATIONS: 
•    High School Diploma or GED with computer or business courses. Associate’s Degree preferred in business or technical school.
Compensation & Benefits
Full-time Employees:
•    Paid vacation days (increase with tenure)
•    Separate sick leave that rolls over annually
•    Up to 10 paid holidays*
•    Medical, dental, and vision insurance options
•     DailyPay – access your earnings without waiting for payday*
•    Training, development, and continuing education opportunities
All Employees:
•    401(k)
•    Free licensure supervision
•    Pet insurance
•     Employee Assistance Program (EAP)
•     Perks @ Clarvida – national discounts on shopping, travel, Verizon, and entertainment
•    Mileage reimbursement
•    Cellphone stipend
(*Benefits may vary by state or county)
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. 
If you're #readytowork we are #readytohire! Now hiring!
Not the job you’re looking for?
Clarvida has a variety of positions in various locations; please go to
https://www.clarvida.com/working-at-clarvida
To Learn More About Us:
Clarvida @ http://www.clarvida.com/mission-vision-and-values/ 
Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.
"We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a notifications@jobvite.com email, or a personal LinkedIn account that is associated with a Clarvida.com email address."