Program Coordinator Jobs in Waterloo, ON (NOW HIRING)

At Septodont, a global leader in dental products and a key player in pharmaceutical development and contract manufacturing (CDMO), we are proud to work every day to improve patients' health and well-being.

Present in more than 110 countries, the Group relies on the energy, expertise, and passion of 2,600 employees. With 6 international production sites, Septodont combines industrial excellence, technological expertise, and innovation to meet the needs of healthcare professionals worldwide.

In North America, our operations include facilities in Ontario, Quebec, and Pennsylvania. Our Cambridge, Ontario site is home to Novocol Pharma - a thriving center of innovation with over 40 years of expertise in sterile injectable cartridges and combination product manufacturing. Backed by a team of more than 675 dedicated professionals and modern facilities, we deliver high-quality, customer-focused solutions to partners around the world.

Beyond our expertise, our people are our greatest strength. We foster a stimulating work environment where everyone can learn, grow, and build a career that reflects their aspirations, supported by continuous training and internal mobility. As a socially responsible company, we place diversity and inclusion at the heart of our development, convinced that they enhance collective performance and foster human experience.

Joining Septodont means becoming part of a human-scale international group and contributing to a meaningful mission: improving health for as many people as possible. What if your next professional chapter started with us?

We have an opportunity for a Project Coordinator.

JOB SUMMARY

Accountable to the Director Project Management, the Project Coordinator leads and coordinates project-specific administration activities for cross-functional projects including strategic initiatives, new business development opportunities, contract manufacturing, product launches, manufacturing compliance, and alternative supplier sourcing and qualification.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Typically supporting 2-3 PMs and 2-5 projects
• Delivery of timely and accurate project documentation, and reporting on department metrics.
• Manages project administrative activities from specification to turnover, for processes and equipment, outside of routine production, for a variety of projects including:
  • new business development
  • contract product development
  • contract manufacturing,
  • technology transfer,
  • product launches,
  • process improvements,
  • inter-site harmonization,
  • manufacturing compliance
  • alternative supplier sourcing and qualification
• Supports Project Managers in developing, maintaining and monitoring project plans, action logs, project schedules, work hours, budgets, and expenses, using appropriate tools, and coordinating and managing documentation, internal files, records, and shipments.
• Documents and follows up on actions and decisions from project team meetings, steering team meetings, etc.
• Responsible to the Project Managers for the execution of assigned tasks
• Assists Project Managers with validating, reconciling, and correcting (as required) project team actual hours, purchases, invoicing, change orders, shipments and receipts, etc.
• Assists Director Project Management with preparing department metrics. Represents PM group at various committees and teams meetings. Leads weekly PM team meetings re. metrics, training requirements, social events, EHS updates, etc.
• Monitors project progress and creates project status reports for project managers and stakeholders, as required.
• Assists PM with the preparation of change orders, associated worksheets (showing cost build up) for active projects
• Initiates invoicing process for projects and change orders based on contractual milestones and payment terms for any contract manufacturing or contract development projects, and tracks payment of same.
• Assists with assessing project risks; maintains Risk Register and progress to associated mitigations; provides solutions, as applicable.
• Schedules stakeholder meetings and facilitates communication, including preparation and distribution of standard reports (agenda, minutes etc.)
• Assists PM and Business Development with the preparation of proposals, and coordinates approval process.
• Attends and leads meetings with Clients (for external projects), project teams, and key stakeholders during PM's absence, as delegated, keeping assigned projects on track.
• Assists PM with project closure or termination activities, completing appropriate tasks including approval and archiving of final documentation, disposing of waste, expired, or surplus materials, reconciling financials, closing time tracking, etc.
• Participates in project management improvement initiatives. Assists with the maintenance and improvement of standard PM office (PMO) tools, templates, and website. Audits use and maintenance of same. Designs and delivers training on new PMO practices as appropriate.
• Executes work in a way that is compliant with GMP, EHS, and other company policies and procedures, following regulatory guidance, safety rules and regulations, standard business practices, and at all times embodying the company Mission, Vision and Values.
• Performs other related duties as assigned.

BASIC REQUIREMENTS:

Education

• College Diploma in a scientific or administrative function.

Experience

• 3-5 years of experience in an administrative function, Project Coordinator, or similar role.
• Pharmaceutical industry experience is a plus.
• Ability to be effective with minimal supervision.
• Proficient communication skills, both written and verbal.
• Excellent organizational skills with strong attention to detail.
• Strong planning and organizational skills with detail oriented.
• Demonstrates initiative, ownership, effective problem-solving, self-motivation, and is a team player.
• Proficiency with Microsoft Office applications, including Project, Excel, Word, Vision and PowerPoint.
• Records management training would be an asset.

What we Offer:

• Excellent compensation/benefits package
• RRSP Program
• Discounted gym memberships
• Programs supporting work life balance(EAP)
• Corporate Discounts and PERKS
• Employee recognition program
• Social events and spirit days

Compensation

Starting at approximately $70,900.00 CAD with opportunity for increase based on qualifications and experience. Total rewards include comprehensive benefits, bonus eligibility, and professional development support.

Work Authorization: Applicants must be legally authorized to work in the country where the position is based for the duration of employment. This position is not eligible for employer-sponsored immigration support.

#LI-LF1

We are committed to diversity and inclusion, and thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to providing an inclusive and barrier free recruitment and selection process.

Recruitment Fraud - please be aware of recruitment fraud. Novocol Pharmaceutical of Canada Inc. will never ask for banking information, money or any personal information up front. We will only respond to official applications submitted through our careers site. In addition, we will only use official corporate e-mail addresses (septodont.com or novocolpharma.com) to communicate with applicants. Should you be contacted without submitting an application, please delete the message and advise your e-mail provider.