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Program Assistant Jobs in Zephyrhills, FL (NOW HIRING)

Anchor House Ministries

Program Director

Bartow, FL · On-site

Submit reports on IRAS as needed. * Assist with documenting and reviewing placement requests ... Monitor the program budget * Ensure the weekly program schedule is prepared, and all supplies are ...

Anchor House Ministries

Program Director

Bartow, FL

Submit reports on IRAS as needed. * Assist with documenting and reviewing placement requests ... Monitor the program budget * Ensure the weekly program schedule is prepared, and all supplies are ...

Anchor House Ministries

Program Director

Bartow, FL · On-site

Submit reports on IRAS as needed. * Assist with documenting and reviewing placement requests ... Monitor the program budget * Ensure the weekly program schedule is prepared, and all supplies are ...

TECO

EMS Program Support Analyst

Brandon, FL

Promote participation in Energy Planner, Prime Time Plus, Renewable Energy, and Zap Cap programs. * Assist customers with move-ins, move-outs, payment arrangements, meter check requests, and service ...

TECO

EMS Program Support Analyst

Brandon, FL · On-site

Promote participation in Energy Planner, Prime Time Plus, Renewable Energy, and Zap Cap programs. * Assist customers with move-ins, move-outs, payment arrangements, meter check requests, and service ...

Diocese of Orlando

After Care Assistant School

Lakeland, FL · On-site

$12.50 - $15.25/hr

Anthony Catholic School after-school program is designed to provide quality supervision for students whose parents need after school childcare. Care is provided until all students are picked up by ...

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Showing results 21-40

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Zephyrhills, FL

Program Assistant information

See Zephyrhills, FL salary details

$17.4K

$37.1K

$51.1K

How much do program assistant jobs pay per year?

As of Aug 20, 2026, the average yearly pay for program assistant in Zephyrhills, FL is $37,102.00, according to ZipRecruiter salary data. Most workers in this role earn between $30,400.00 and $38,500.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Zephyrhills, FL?

The most popular types of Program jobs in Zephyrhills, FL are:

What cities near Zephyrhills, FL are hiring for Program Assistant jobs?

Cities near Zephyrhills, FL with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Zephyrhills, FL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $37,102 per year, or $17.8 per hour.

Program Director

Anchor House Ministries

Bartow, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 5 days ago

Job description

Anchor House Ministries is a Christian child welfare ministry committed to helping youth and young men and women in crisis. AHM strives to provide a safe, secure, and nurturing environment to youth (ages 12-17), who have been referred to us by the State of Florida or private counselors. The young adult program for ages 18 - 24 serves young men and women who have aged out of foster care and need support. Residents end up at Anchor House for many reasons. Some have been orphaned, abandoned, neglected, or abused. Others are simply struggling to find their way in life. AHM staff work with residents through the treatment team, educational assessment, individual counseling, life skills training, and by simply meeting their basic human needs of nurture, food, and shelter. The team focuses on the healing of the youth so that they can manage their own emotions and build healthy relationships. The goal is family reunification or adoption, when possible, while other youth are prepared to safely navigate the transition into an adult life of independence and self-sufficiency.
Position Description
  • Oversee all program operations and staff in Polk County.
  • Ensure the mission and vision of Anchor House are implemented within the program.
  • Ensure all documentation is completed for programs.
  • Ensure all staff are supervised and trained to fulfill the mission of the organization

Status: Exempt, Full-Time
Supervisor: Regional Program Director
Full-Time Benefits:
  • Health Insurance
  • Dental Insurance
  • 403(b) with gift and matching options
  • Vacation, sick, personal, and holiday pay.
  • Accident Insurance incentive

Compensation: Depends on Experience
Hours: On Call Rotation
Accepting Applications till 9/1/2026
Expected Start Date: 10/1/2026
Minimum Qualifications
  • Bachelor's degree and 3 years' experience or a master's degree in a related field.
  • 1-2 years of leadership experience.
  • Possess and maintain a valid Florida Driver's License.
  • Support the mission and vision of Anchor House.
  • Required: Have and maintain a clear MVR (motor vehicle record).
  • Must be 21 or older for insurance purposes.
  • Must pass and maintain a county of residence check, federal background check, drug screen, civil check, child abuse record check, and sex registry check. (These are subject to change based on Federal and State regulations)
  • Should be able to demonstrate intermediate to advanced proficiency in Word processing and spreadsheet functions, preferably Microsoft Word, Excel, and Publisher, as well as general email and attachment functions.

Essential Duties and Responsibilities:
  • Ensure quality care for all youth in the programs.
  • Coordinate with the therapist to ensure quality care of the youth.
  • Attend Service Plan and Treatment Team meetings as needed
  • Ensure life skill lessons, nurture groups, and activities are completed and documented with all youth.
  • Handle program concerns after hours and on weekends.
  • Complete monthly DHOH report.
  • Serve as the acting SPOC for Civil Rights.
  • Assist with monthly documentation and reporting
  • Review and submit all incident reports within 24 hours. Submit reports on IRAS as needed.
  • Assist with documenting and reviewing placement requests.
  • Complete the admission process and ensure that timely and accurate documentation is completed.
  • Oversees educational programming
  • Plan and implement staff scheduling
  • Ensure the client census is accurate and up to date
  • Complete supply orders for the program
  • Monitor the program budget
  • Ensure the weekly program schedule is prepared, and all supplies are prepared
  • Oversee yearly menu and health department reviews
  • Monitor all medication management and ensure compliance
  • Ensure required postings and documentation are provided for the program.
  • Assist with scheduling and overseeing nonclinical interns.
  • Complete regular walk-throughs of the facility and notify the appropriate people of program and facility needs.
  • Ensure compliance of client files and documentation
  • Assist with preparation for yearly licensing reviews.
  • Work with the team to meet program goals and implement corrective action and improvement plans.
  • Work with team members of all backgrounds and make creating a culture of respect and inclusivity a priority.
  • Provide services in a way that is sensitive to diverse cultures and socioeconomic populations.
  • Make quality control and risk management a part of your daily focus and participate in data review and analysis as needed.

Supervisor Duties:
  • Supervise the Administrative position for the program
  • Manage all Youth Engagement Specialists in Polk County
  • Delegate and oversee work assignments.
  • Ensure service delivery is performed according to the organization's mission, policies, procedures, and applicable laws and regulations.
  • Provide regularly scheduled supervision and coaching with positive and critical feedback.
    • Maintain documentation of supervision in a running log that includes date and time, name of employee, and a summary of the key points covered.
  • Provide flexible support in the event of a crisis or critical event.
  • Identify training needs and encourage further development among their employees.
  • Assist personnel in increasing their skills and utilizing their training by helping them set performance goals, modeling the skills, or observing the personnel to provide constructive feedback.
  • Utilize incentives, personal goals, initiatives, formal supervision, disciplinary write-ups, or improvement plans to ensure the mission of the organization and policies and procedures are being followed.
  • Identify the strengths of each employee and assign tasks or modify job descriptions based on their strengths and capabilities. (Note: Any modifications to the job description must be approved by leadership)
  • Monitor, recognize, and respond to work-related stress concerns by monitoring workloads, providing peer support, helping employees manage their time, and offering employee services as applicable.
  • Provide additional support to new personnel, personnel who have experienced a traumatic event with the service population, personnel who are working to develop competencies or specific licensure/certification, or those with higher caseloads than normal.
    • More frequent supervision
    • Additional training or shadowing opportunities
    • Crisis response and support

Knowledge, Skills, and Abilities
  • Competent in the use of the telephone system, computer, and other office equipment.
  • Ability to work and interact well with other people.
  • Able to accept direction and responsibility.
  • Strong problem-solving skills.
  • Strong organizational skills.
  • Appropriately handle sensitive and confidential information and situations.

Physical Requirements
  • Independently perform (with or without accommodations):
    • Possess auditory, olfactory, and visual skills.
    • Exhibit manual dexterity and mobility.
    • Walk and/or stand for extended periods of time.
    • Lift and/or carry up to 25-50 pounds from the floor to waist level or higher at least several times per day, and be able to carry the object for a distance of 6 feet.
    • Handle, install, position, and move items such as materials, equipment, and supplies.
    • Be able to physically intervene should an altercation commence between residents and de-escalation techniques have failed.

Cognitive Abilities
  • Independently perform (with or without accommodations):
    • Function in a structured environment within significant time constraints, make rapid decisions in urgent situations, and meet deadlines.
    • Demonstrate good judgment and make appropriate professional and procedural judgment decisions under stressful and/or emergency conditions, emergent demands, and distracting environments.
    • Demonstrate a willingness to assist with and perform a wide variety of procedures common to the residential care setting.
    • Access information from books, reference manuals, computers, and paper and electronic medical documents to perform duties safely and use equipment.
    • Prioritize, organize, and utilize time-management skills to perform tasks.

Training Required
At least 40 hours annually of DCF, AHCA, and COA trainings. Professional Development in the area of trauma-informed care and leadership is annually.

Apply