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Program Assistant Jobs in Terre Haute, IN (NOW HIRING)

Hamilton Center

Program Assistant - FT

Terre Haute, IN · On-site

$35K - $45K/yr

Maintains all electronic files, consumer charts, and records pertinent to the program. Compiles ... Is familiar with all divisions and departments of the Center to be able to interact with and assist ...

Hamilton Center

Program Assistant-Full-time

Terre Haute, IN · On-site

$35K - $45K/yr

Maintain all files, client charts, and records pertinent to the program. Takes minutes of meetings ... and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality ...

Hamilton Center

Program Assistant - FT

Terre Haute, IN · On-site

$35K - $45K/yr

Maintains all electronic files, consumer charts, and records pertinent to the program. Compiles ... Is familiar with all divisions and departments of the Center to be able to interact with and assist ...

Umd

Extension Program Assistant, Forestry

Art, IN

$33K - $42K/yr

The Program Assistant will interface regularly with UMD faculty and external partners statewide. Responsibilities: * Collect and analyze ecological and silvicultural data in remote forest field ...

New

Hamilton Center

Program Assistant-Full-time

Terre Haute, IN · On-site

$35K - $45K/yr

Maintain all files, client charts, and records pertinent to the program. Takes minutes of meetings ... and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality ...

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Program Assistant information

See Terre Haute, IN salary details

$20.5K

$43.6K

$60K

How much do program assistant jobs pay per year?

As of Aug 31, 2026, the average yearly pay for program assistant in Terre Haute, IN is $43,564.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,700.00 and $45,300.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Terre Haute, IN?

The most popular types of Program jobs in Terre Haute, IN are:

What job categories do people searching Program Assistant jobs in Terre Haute, IN look for?

The top searched job categories for Program Assistant jobs in Terre Haute, IN are:

What cities near Terre Haute, IN are hiring for Program Assistant jobs?

Cities near Terre Haute, IN with the most Program Assistant job openings:

Program Assistant jobs near you

Program Assistant-Full Time

Terre Haute, IN • On-site

Hamilton Center, Inc.
Offices of Mental Health Practitioners • 501 - 1,000 employees

4.0

Company rating: 4.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Respectful managers

Learn more about Hamilton Center, Inc.external

$17.75/hr

Full-time, Part-time

Re-posted 19 days ago

Job description

Program Assistant
Department: All Locations
Division: Satellite Services amp; Vigo County Services
Supervised By:Office Supervisor
FLSA Status:Non-exempt/Regular/Full-time/Part-time
Effective Date: July 2019
Position Summary
Provides secretarial/clerical support to the Satellite Services amp; Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record-keeping and financial reports required by the Division Satellite Services amp; Vigo County Services.
Essential Duties/ Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs administrative/clerical functions; carries out routine office procedures e.g., types, files, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments.
Answers telephone taking routine messages, screens calls for crisis situations, responds to routine and emergency inquiries. Interacts with clients on a daily basis.
Maintain all files, client charts, and records pertinent to the program.
Takes minutes of meetings as required.
Gathers data and compiles financial reports, monthly and annually, as required.
Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
Uses computer in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data.
Assists in maintaining inventory of supplies and materials.
Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources.
Assist with billing inquiries and the collection of client fees.
Monitor enrollment procedures for outpatient clients. Record initial contact with clients requesting services. Screen for presenting problem and specific needs of the client.
Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical care.
Represent the agency with the public, potential clients, referral sources, active clients in a professional, ethical manner that reflects a positive attitude and willingness to assist.
Keep all requests for Release of Information current
Corrects non-clinical errors identified in reports.
Participates in training, in-services and special activities as required or assigned.
Performs other duties as assigned.
Enter HAP information, track and monitor all HAPs on site
Take weight, height, blood pressure, pulse and enter in Essentia on clients seeing Psychiatrist/NP.
Perform the above listed duties with or without reasonable accommodations.
Minimum Qualifications /Requirements
High School diploma required.
Additional education in business field and/or experience desired.
Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
Good interpersonal skills
Skills in Microsoft Office (Word, Excel, Access) data entry/retrieval.
Ability to learn HCI’s computer billing system.
Good telephone skills
Time management and organizational skills with flexibility to manage a wide variety of tasks
Willingness to use personal transportation in work
Program Assistant

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