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Program Assistant Jobs in St Catharines, ON (NOW HIRING)

exp

Administrative Assistant

Hamilton, ON

CA$48K - CA$58K/yr

Administrative Assistant Hamilton, ON At EXP, we're driven to provide innovative solutions for the ... EXP subscribes to the Workplace Equity Program. Applications from women, members of visible ...

Walmart

Pharmacy Assistant

Niagara Falls, ON · On-site

CA$17.60 - CA$23.10/hr

Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of ... accuracy program, including 7 point, Visual and DIN checks, selecting and counting/ measuring ...

RailWorks

SIGNAL ASSISTANT

Niagara On The Lake, ON · On-site

CA$30.94/hr

Employee Assistance Program * Employer RRSP match * Competitive Time Off Policy Compensation Unionized Salary: $30.94 Position Summary Reporting to the Signal Supervisor, The Signal Assistant will be ...

Quadreal

Assistant Community Manager

Hamilton, ON · On-site

CA$50K - CA$55K/yr

The Assistant Community Manager is responsible for the implementation andexecution of resident relations and engagement programs, including the planning and execution of residentappreciation events.

JLL

Assistant Maintenance Manager

Hamilton, ON · On-site

Assistant Maintenance Manager - JLL What this job involves: The Assistant Maintenance Manager ... Implementing preventive, predictive and condition-based maintenance programs. * Maintaining a ...

CIBC US

Branch Assistant (contract)

Saint Catharines, ON · On-site

CA$25 - CA$26.45/hr

As a Branch Assistant, you will provide ongoing support to the branch manager and their team ... Subject to program terms and conditions What you need to know * CIBC is committed to creating an ...

CIBC

Branch Assistant (contract)

Saint Catharines, ON

CA$25 - CA$26.45/hr

As a Branch Assistant, you will provide ongoing support to the branch manager and their team ... Subject to program terms and conditions What you need to know * CIBC is committed to creating an ...

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Program Assistant information

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in St. Catharines, ON?

The most popular types of Program jobs in St. Catharines, ON are:

What cities near St. Catharines, ON are hiring for Program Assistant jobs?

Cities near St. Catharines, ON with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in St. Catharines, ON as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant

exp

Hamilton, ON

CA$48K - CA$58K/yr

Full-time

Posted 10 days ago

Job description

Administrative Assistant

Hamilton, ON

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. 

Are you ready to design your future?

Be our next Administrative Assistant!

Your work environment at EXP

In this role, you will be a part of the Geotechnical team, based in Stoney Creek, ON office reporting to the Hamilton Branch Manager. 

What a day at EXP has in store for you

  • Edit and format reports, proposals, and other technical documents.
  • Compose and distribute meeting notes, routine correspondence, and reports.
  • Coordinate meetings of staff, as requested.
  • Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning.
  • Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.
  • Position also includes full coverage of the reception desk and phone.
  • Co-ordinate ordering office supplies and the facility upkeep and cleaning scheduling.

What your experience looks like

  • Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
  • 1-2 years of office administrative experience
  • Must have excellent written and verbal communication skills
  • Proficient with Microsoft Office (Word, Excel, Filemaker)
  • Detail-oriented, organized multi tasker and can meet deadlines
  • Maintains a high level of confidentiality
  • Ability to thrive in a fast-paced and deadline oriented environment
  • Professional, self-motivated and ready to take initiative
  • Ability to work independently and in a team setting

This job posting is for an existing position vacancy within our organization.

The hourly range for this role is between $48k - $58k. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.


 

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.


 

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world's built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.

Apply