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Program Assistant Jobs in Sooke, BC (NOW HIRING)

Island Health

Program Assistant

Victoria, BC · On-site

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a ...

Island Health

Program Assistant

Victoria, BC · On-site

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a ...

Island Health

Activity Assistant

Victoria, BC

Education, Training And Experience Grade 10 and completion of a recognised Activity Assistant Program, plus two (2) years of recent, related experience or an equivalent combination of education ...

LASIK MD

Medical Assistant

Victoria, BC

CA$19.55 - CA$22.48/hr

You support the organization's Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic management, to assist in the organization ...

LASIK MD

Medical Assistant

Victoria, BC · On-site

CA$19.55 - CA$22.48/hr

You support the organization's Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic management, to assist in the organization ...

LASIK MD

Medical Assistant

Victoria, BC · On-site

You support the organization's Risk Management program by identifying and promptly reporting patient safety concerns, incidents, or potential risks to clinic management, to assist in the organization ...

Save-On-Foods

Pharmacy Assistant

Sidney, BC · On-site

CA$19 - CA$23/hr

We are hiring for a Pharmacy Assistant at our location in Sidney, BC . You will be responsible for ... Adhering to merchandising programs, operational procedures, and company policies. * Communicating ...

Save-On-Foods

Pharmacy Assistant

Langford, BC · On-site

CA$19 - CA$23/hr

We are hiring for a Pharmacy Assistant at our location in Langford, BC. You will be responsible for ... Adhering to merchandising programs, operational procedures, and company policies. * Communicating ...

Island Health

Rehabilitation Assistant

Victoria, BC · On-site

Performs related functions such as providing direction to volunteers during activity programs ... Education, Training And Experience Completion of a recognized Rehabilitation Assistant Program or ...

Island Health

Anesthesia Assistant

Victoria, BC · On-site

Completion of an accredited post-graduate Anesthetic Assistant Program. Comprehensive knowledge of current anesthesia theory and practice, and knowledge of the Canadian Anesthesiologists Society (CAS ...

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Program Assistant information

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Sooke, BC?

The most popular types of Program jobs in Sooke, BC are:

What job categories do people searching Program Assistant jobs in Sooke, BC look for?

The top searched job categories for Program Assistant jobs in Sooke, BC are:

What cities near Sooke, BC are hiring for Program Assistant jobs?

Cities near Sooke, BC with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Sooke, BC as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Program Assistant

Island Health

Victoria, BC • On-site

Temporary

Posted 16 days ago

Island Health (Washington) rating

5.4

Company rating: 5.4 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

In accordance with the Vision, Purpose, Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes.

Utilizes a variety of personal computer application software such as Excel, Access, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.

QUALIFICATIONS: Education, Training And Experience Grade 12 graduation. Office Administration Certificate including courses in word processing, spreadsheet and database software. Three (3) years recent related administrative or secretarial experience in a similar environment.

MHSU experience required. Or an equivalent combination of education, training and experience. Skills And Abilities Ability to type 60 wpm.

Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint. Ability to communicate effectively, both verbally and in writing. Ability to apply knowledge of office practices and procedures.

Ability to operate related equipment. Ability to plan, organize and prioritize. Business writing skills.

Ability to establish and maintain rapport with Psychiatrists and clinicians. Knowledge of general office procedures. Ability to analyze and resolve problems.

Physical ability to carry out the duties of the position.https://jd.viha.ca/JD4281.pdfhttps://jd.viha.ca/JD4281.pdf

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