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Program Assistant Jobs in Parksville, BC (NOW HIRING)

Island Health

Activity Assistant

Parksville, BC · On-site

Education, Training And Experience Grade 10 and completion of a recognised Activity Assistant Program, plus two (2) years of recent, related experience or an equivalent combination of education ...

Island Health

Activity Assistant

Nanaimo, BC · On-site

Education, Training And Experience Grade 10 and completion of a recognised Activity Assistant Program, plus two (2) years of recent, related experience or an equivalent combination of education ...

Save-On-Foods

Pharmacy Assistant

Nanaimo, BC · On-site

CA$19 - CA$23/hr

We are hiring for a Pharmacy Assistant at our Country Club location in Nanaimo, BC. You will be ... Adhering to merchandising programs, operational procedures, and company policies. * Communicating ...

Save-On-Foods

Pharmacy Assistant

Port Alberni, BC

CA$19 - CA$23/hr

We are hiring for a Pharmacy Assistant at our location in Port Alberni, BC . You will be ... Adhering to merchandising programs, operational procedures, and company policies. * Communicating ...

Island Health

Rehabilitation Assistant

Nanaimo, BC · On-site

Education, Training And Experience Completion of a Rehabilitation Assistant Program or an equivalent combination of education, training and experience. Registered with the BC Care Aide registry.

Island Health

Rehabilitation Assistant

Parksville, BC · On-site

Education, Training And Experience Completion of a two year Rehabilitation Assistant Program plus two (2) years recent, related experience; or an equivalent of education, training and experience.

Atria Senior Living

Kitchen Utility Worker

Nanaimo, BC · On-site

Work closely with the Director of Culinary Services and/or Executive Director to keep residents satisfied with food and dining programs. * Assist with the preparation and execution of the Art of ...

Island Health

Administrative Assistant I

Nanaimo, BC · On-site

Reporting to the Director, the Administrative Assistant I is responsible for carrying out secretarial duties and associated administrative tasks for a program or department. QUALIFICATIONS: Education ...

Raymond James Ltd.

Sales Assistant

Nanaimo, BC

CA$80K/yr

Sales Assistant How does the role impact the organization? The Sales Assistant plays a critical ... Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid ...

Showcase

Retail Assistant Manager P/T

Nanaimo, BC · On-site

CA$20 - CA$22/hr

We are looking for a Retail Assistant Store Manager who thrives in an energetic retail environment ... What We Offer Competitive salary Monthly bonus program Employee discount Paid time off Ongoing ...

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Program Assistant information

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What cities near Parksville, BC are hiring for Program Assistant jobs?

Cities near Parksville, BC with the most Program Assistant job openings:

Program Assistant jobs near you

Program Assistant, Public Health Protection

Island Health

Parksville, BC • On-site

Temporary

Posted 21 days ago

Island Health (Washington) rating

5.4

Company rating: 5.4 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes.

Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required. Gathers and compiles information as required, such as confidential client and facility information and statistics.

Gathers, researches, organizes, and summarizes information for reports. QUALIFICATIONS: Education, Training And Experience Grade 12 graduation Office Administration Certificate including courses in word processing, spreadsheet and database software Three (3) years recent related administrative or secretarial experience in a similar environment Or an equivalent combination of education and experience Valid BC Drivers License Ability to pass a criminal record check Skills And Abilities Ability to type 60 wpm Demonstrated skills in MS Office, including Word, Excel, Outlook Ability to use Word Processing, spreadsheets, database applications, and web applications Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency Ability to communicate effectively, both verbally and in writing Ability to apply knowledge of office practices and proceduresAbility to operate related equipment Ability to plan, organize and prioritize Business writing skills Knowledge of general office procedures Ability to analyze and resolve problems Physical ability to carry out the duties of the positionhttps://jd.viha.ca/JD5768.pdfhttps://jd.viha.ca/JD5768.pdf

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