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Program Assistant Jobs in Vancouver, BC (NOW HIRING)

Back in Motion

Program Assistant

Richmond, BC

CA$23 - CA$26/hr

Program Assistant PROGRAM: WarehouseAbilities LOCATION: Richmond, BC STATUS: Temporary Full Time (35 hours per week) HOURS OF WORK: Monday to Friday | 9:00 am to 4:30 pm TARGET START DATE: June 8, ...

Ubc

Senior Program Assistant, OUGME

Vancouver, BC · On-site

CA$4K - CA$5K/mo

Summary The Senior Program Assistant (SPA), Undergraduate Medical Education (UGME) provides confidential administrative and coordination support to areas in the Office of Undergraduate Medical ...

Ubc

Senior Program Assistant, OUGME

Vancouver, BC · On-site

CA$4K - CA$5K/mo

Summary The Senior Program Assistant (SPA), Undergraduate Medical Education (UGME) provides confidential administrative and coordination support to areas in the Office of Undergraduate Medical ...

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Program Assistant information

See Vancouver, BC salary details

$8

$17

$26

How much do program assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for program assistant in Vancouver, BC is $17.52, according to ZipRecruiter salary data. Most workers in this role earn between $14.01 and $20.05 per hour, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
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Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Vancouver, BC as of June 2026, with employment types broken down into 49% Full Time, 48% Part Time, and 3% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,432 per year, or $17.5 per hour.

Program Assistant

Back in Motion

Richmond, BC

CA$23 - CA$26/hr

Full-time

Posted 24 days ago

Job description

POSITION TITLE:   

Program Assistant  

PROGRAM:                

WarehouseAbilities

LOCATION:         

Richmond, BC


STATUS:

Temporary Full Time (35 hours per week)


HOURS OF WORK:

Monday to Friday | 9:00 am to 4:30 pm


TARGET START DATE:

June 8, 2026


END DATE:

March 31, 2027


SALARY RANGE:

$23 - $26 per hour


SUMMARY

Back in Motion Rehab Inc. has partnered with Universal Learning institute to provide WarehouseAbilities. This 9-week training program is tailored to industry needs, and includes soft and essential skills, Fundamental Warehouse Operations occupational skills, and key warehousing certifications. Participants also receive hands-on work simulation training in a real-life warehouse environment and work experience opportunities. WarehouseAbilities provides comprehensive accessibility, employment readiness, and job search/maintenance supports, to address barriers commonly faced by People with Multiple Barriers to Employment (including, but not limited to, Persons with Disabilities) and ensure sustainable employment in high-demand Warehousing sector. Under the direction of the Program Manager, the Program Assistant coordinates aspects of file set up, as well as contacting and scheduling participants for appointments. The Program Assistant also coordinates components of the training including scheduling guest speakers.

 

RESPONSIBILITIES

  • Understands the program outcomes and objectives
  • Understands the program service levels and eligibility criteria
  • File set up including paper and electronic files, as well as uploading
  • Documents to MS SharePoint and Ministry database.
  • Filing participant documents according to prescribed standards
  • Photocopying of participant documents and assisting with formatting of participant documents
  • Answers inquiries about services (as required)
  • Answers phone and directs callers as needed
  • Schedules participants for intake, and other appointments as requested by the team, and approved by the Program Manager
  • Processes applications and liaises with referral sources
  • Informs participants of group-based training schedule
  • Timely recording of participant information and contact data into program notes
  • Assists with coordinating guest speakers including informing them of the schedule 
  • Provides administrative assistance to the team, with approval from the Program Manager
  • Attend team meetings and record meeting minutes
  • Assists with onsite workshops and supports clients during offsite certifications
  • Assists with marketing program as needed

Minimum Qualifications:

  • Two (2) years in providing administrative support
  • Strong comprehension of all Microsoft Office programs, database systems, and basic admin tasks
  • Ability to obtain and pass CRC and Vulnerable Persons check

Education: 

  • Administrative diploma an asset

Personal Suitability: 

  • Professional telephone manner and strong communication skills with an ability to work with diverse groups.
  • Ability to work collaboratively with a team as well as independently.
  • Excellent at multi-tasking.

Skills & Attributes:

  • Required
  • Excellent organizational skills and effective time management.
  • Experience with computer applications and databases.
  • Strong communication skills.
  • Able to work with diverse groups, including youth, persons with disabilities, recent immigrants and refugees.
  • Good math skills.
  • Experience meeting deadlines.
  • Ability to work effectively with clients.
  • Desirable Skills
  • Experience working with a multicultural population and an understanding of employment barriers.
  • Secondary language is an asset.

Why work at Back in Motion?

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

To learn more about what it is like to work at Back in Motion visit https://youtu.be/T8pStdlgHM0


How to Apply:

Apply online or email your resume to careers@backinmotion.com. We thank all interested applicants, however, only those selected for interview will be contacted. Thank you.


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