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Program Assistant Jobs in Middletown, NY (NOW HIRING)

Access

Program Assistant

Middletown, NY · On-site

$18/hr

As a Program Assistant , you'll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments ...

RECAP INC

Fuel Fund Program Assistant

Middletown, NY · On-site

$23 - $24/hr

Program Assistant Department: Fuel Fund Reports To: Fuel Fund Program Coordinator Supervisory Responsibilities: None FLSA Status: Non-Exempt Salary Range: $23.00-$24.00 Per Hour Part Time Position ...

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Program Assistant information

See Middletown, NY salary details

$21.6K

$45.9K

$63.3K

How much do program assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for program assistant in Middletown, NY is $45,924.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,700.00 and $47,700.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Middletown, NY?

The most popular types of Program jobs in Middletown, NY are:

What cities near Middletown, NY are hiring for Program Assistant jobs?

Cities near Middletown, NY with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Middletown, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,924 per year, or $22.1 per hour.

Program Assistant

Access

Middletown, NY • On-site

$18/hr

Other

Posted 4 days ago

Job description

Do Work That Matters. In a Culture That Means It.
Be part of a team that values connection, accountability, and real impact.
Why Access?
Because how we work matters just as much as what we do. At Access, our Culture Playbook isn't a poster on the wall - it's how we show up for each other and for the people we support.
You'll be part of a team that is:
  • Clear about expectations
  • Supportive and accountable
  • Focused on outcomes that matter to people.
And committed to helping people live the healthiest and fullest lives possible - while making sure out staff can do the same.
Location: Middletown, NY
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Pay Rate: $18.00/hour
Make a Difference Behind the Scenes
Are you organized, dependable, and someone who enjoys being the person others can count on? Do you like a fast-paced workday where no two hours are exactly alike?
As a Program Assistant, you'll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments and maintaining accurate records to assisting with intake, answering questions, and keeping information moving, your work will have a direct impact on the quality of services we provide.
This is a great opportunity for someone who enjoys multitasking, problem-solving, working with people, and staying organized in a busy environment.
What You'll Do
Every day brings something different. Your responsibilities may include:
  • Be a welcoming first point of contact by answering, screening, and directing phone calls.
  • Support staff and the people we serve by responding to questions, needs, and requests with professionalism and care.
  • Keep information accurate and up to date through daily data entry, EHR updates, filing, faxing, and maintaining records.
  • Coordinate doctor's appointments and help make sure important services and follow-ups stay on track.
  • Prepare daily and weekly reports that help our teams stay informed and organized.
  • Assist with intake screenings and help welcome new clients into our programs.
  • Support client enrollment and discharge processes, helping ensure transitions are handled accurately and respectfully.
  • Accept and process payments while maintaining accuracy and confidentiality.
  • Keep the office running smoothly by ordering office supplies and helping with day-to-day administrative needs.
  • Assist with technology and system-related needs, communicating effectively with system users about technical and business issues.
  • Take on additional assignments as program needs evolve.
What Makes Someone Successful in This Role?
You'll thrive in this position if you are someone who:
  • Is highly organized and takes pride in getting the details right.
  • Can juggle multiple priorities without losing track of what matters.
  • Communicates clearly and treats everyone with respect.
  • Enjoys helping others and providing excellent customer service.
  • Stays calm, professional, and solution-focused during stressful situations.
  • Is comfortable learning new systems, technology, and processes.
  • Can adapt quickly when priorities change.
  • Enjoys being part of a team and contributing wherever help is needed.
Qualifications
Preferred Experience:
  • Two years of related experience preferred.
  • Proficiency with Microsoft Word, Excel, and Outlook.
  • Hands-on experience with network administration or technical systems is a plus.
  • Ability to communicate effectively with system users regarding technical and business needs.
What You Bring to the Team
We're looking for someone who combines people skills with organizational and technical abilities. You don't have to know everything on day one - but you should be comfortable learning, asking questions, solving problems, and taking ownership of your responsibilities.
Most importantly, you should understand that every phone call, appointment, data entry task, report, and interaction helps our team provide better services to the people in our community.
Physical Characteristics
This position requires the ability to:
  • Sit or stand at a computer for extended periods.
  • Work effectively in an open-space office environment.
  • Move throughout the workday and, when needed, follow people served throughout the community.
  • Work alongside coworkers in close proximity.
  • Navigate tight spaces as needed to perform job responsibilities.
If you're organized, people-oriented, tech-savvy, and ready to be an essential part of a team that makes a difference, we'd love to hear from you!
  • Occasional lifting of > _25+ pounds
  • Must be capable to sit or stand in front of a computer for long-periods of time
  • Able to work in open space floor plan
  • Must be capable to move throughout work day and follow people served throughout community
  • Work alongside co-workers within 3 feet
  • Must be able to move in tight spaces

An Equal Opportunity Employer, including disability and Veterans

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