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Program Assistant Jobs in Madison, AL (NOW HIRING)

KFS

Program Analyst

Huntsville, AL · On-site

$65K - $75K/yr

The Program Analyst will support communication, coordination, documentation, scheduling, and ... review comments. * Assist project managers with monitoring project performance, workload ...

Na Oiwi Kane

Program Analyst

Huntsville, AL · On-site

The Program Analyst will support communication, coordination, documentation, scheduling, and ... review comments. * Assist project managers with monitoring project performance, workload ...

Leidos

Program Coordinator

Huntsville, AL · On-site

$73K - $132K/yr

Maintain program calendars, deadlines, budget, and milestones. * Assist with the procurement process, including researching potential vendors, preparing requisitions, and managing purchase orders ...

KBR, Inc.

Program Scheduler

Huntsville, AL · On-site

... assist in recovery planning activities. * Support risk management activities, conduct monthly ... program execution. * Other duties as assigned in support of mission and business requirements.

KBR

Program Scheduler

Huntsville, AL · On-site

... assist in recovery planning activities. * Support risk management activities, conduct monthly ... program execution. * Other duties as assigned in support of mission and business requirements.

LifeWise Academy

Lead Teacher

Fayetteville, TN · On-site

$13.50 - $17.75/hr

Lead regular teacher meetings to maintain consistency in procedures, curriculum and expectations within the program * Assist the program director in observing teachers * Attend as a team liaison or ...

tvg

Eco Steward, The Orion Amphitheater

Huntsville, AL · On-site

$14 - $19/hr

Educate guests on our Reusable Cup Program * Assist with gardening as needed * Prepare return bins for events * Interact with guests at egress to recover cups from them * Follow all policies and ...

LifeWise Academy

Program Director

Hartselle, AL · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... The program operates sustainably, with the funding,resources, systems and partnerships needed to ...

LifeWise Academy

Program Director

Huntsville, AL · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... The program operates sustainably, with the funding,resources, systems and partnerships needed to ...

New

PingWind

Program Manager

Huntsville, AL

The Program Manager will provide overall leadership, technical oversight, resource coordination ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

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Showing results 41-60

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Madison, AL

Program Assistant information

See Madison, AL salary details

$19.3K

$41K

$56.4K

How much do program assistant jobs pay per year?

As of Aug 21, 2026, the average yearly pay for program assistant in Madison, AL is $40,965.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,600.00 and $42,600.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Madison, AL?

The most popular types of Program jobs in Madison, AL are:

What cities near Madison, AL are hiring for Program Assistant jobs?

Cities near Madison, AL with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Madison, AL as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 2% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,965 per year, or $19.7 per hour.

Program Analyst

KFS

Huntsville, AL • On-site

$65K - $75K/yr

Full-time

Posted 16 days ago

Job description

Overview
KFS, LLC is seeking a Program Analyst to provide onsite support to a National Environmental Policy Act (NEPA) program and its customer. The Program Analyst will support communication, coordination, documentation, scheduling, and administrative management activities across multiple environmental compliance and NEPA projects. This person will serve as a primary communication and coordination link between the customer, KFS project leadership, technical personnel, and other project stakeholders.
The successful candidate must be highly organized, responsive, professional, and capable of communicating complex project information clearly and accurately. This position requires regular interaction with customer leadership and project personnel and is intended to improve information flow, track project actions, and support the timely execution of program requirements.
Job duties include, but are not limited to:
  • Serve as an onsite point of contact supporting routine communication and coordination between the customer, KFS project leadership, NEPA project managers, technical specialists, and other stakeholders.
  • Maintain consistent and professional communication with the customer regarding project status, upcoming milestones, action items, risks, decisions, and required support.
  • Prepare clear and concise verbal and written project updates, executive summaries, briefing materials, memoranda, correspondence, meeting minutes, and status reports.
  • Coordinate meetings, technical reviews, project discussions, and recurring program-management activities.
  • Develop meeting agendas, distribute supporting materials, document decisions and action items, and follow up with responsible parties to support timely completion.
  • Track project schedules, deliverables, review periods, customer comments, contractual requirements, and other program milestones.
  • Maintain action-item trackers, decision logs, risk registers, deliverable matrices, correspondence logs, and other program-management tools.
  • Identify communication gaps, scheduling conflicts, unresolved action items, and potential project delays and elevate them to the appropriate project or customer leadership.
  • Support the coordination and routing of Environmental Assessments, Environmental Impact Statements, Records of Environmental Consideration, technical studies, correspondence, and other NEPA-related documents.
  • Coordinate the collection, consolidation, and resolution of customer, stakeholder, and technical-review comments.
  • Assist project managers with monitoring project performance, workload, priorities, deadlines, and resource requirements.
  • Support the preparation and maintenance of project schedules, work plans, organizational charts, contact lists, standard operating procedures, and communication plans.
  • Organize and maintain electronic project files, administrative records, meeting documentation, technical references, and other program information.
  • Support document-control activities, including file naming, version control, review tracking, comment reconciliation, and final-document distribution.
  • Assist with the preparation of customer briefings, internal management reviews, program reports, and responses to requests for information.
  • Coordinate with multidisciplinary environmental professionals, including NEPA specialists, cultural resources specialists, natural resources specialists, planners, engineers, and other technical personnel.
  • Communicate customer priorities, expectations, decisions, and requested actions to the appropriate members of the project team.
  • Exercise sound judgment and professionalism when handling sensitive, time-critical, or customer-specific information.
  • Develop and maintain positive working relationships with customer personnel, project teams, subcontractors, regulatory personnel, and other stakeholders.
  • Regular verbal and written updates regarding project and program status will be a primary aspect of coordinating all assigned tasks.
  • Perform duties onsite at the customer's location in accordance with established work schedules, security requirements, and customer policies.
  • Travel, including potential overnight travel, may be required based on project and customer needs.
  • Must have a Secret security clearance.

Requirements
Requirements - Knowledge, Skills, and Abilities
  • Bachelor's degree in business administration, communications, public administration, environmental studies, project management, or a related field.
  • Minimum of 3 years of experience in program analysis, project coordination, project administration, customer support, or a related professional role.
  • Exceptional written and verbal communication skills, including the ability to communicate clearly and professionally with customers, senior leadership, technical personnel, and project stakeholders.
  • Demonstrated experience preparing project status reports, executive summaries, meeting minutes, briefing materials, correspondence, presentations, and other professional communications.
  • Strong organizational and time-management skills, with the ability to manage multiple projects, priorities, deadlines, meetings, and action items simultaneously.
  • Experience coordinating meetings, developing agendas, documenting decisions, tracking action items, and following up with responsible parties.
  • Demonstrated ability to collect, organize, analyze, and communicate project and program information accurately.
  • Experience maintaining project schedules, deliverable trackers, action-item logs, decision logs, risk registers, correspondence logs, or similar program-management tools.
  • Ability to identify communication gaps, unresolved issues, scheduling conflicts, and potential project risks and elevate them appropriately.
  • Strong attention to detail and demonstrated ability to maintain accurate, complete, and organized project documentation.
  • Ability to work effectively in a customer-facing environment and maintain positive, professional relationships with government personnel, project managers, technical specialists, subcontractors, and other stakeholders.
  • Ability to communicate technical and programmatic information in a clear and concise manner for both technical and nontechnical audiences.
  • Ability to exercise sound judgment, discretion, diplomacy, and professionalism when handling sensitive or time-critical information.
  • Ability to work independently with limited supervision while remaining responsive to customer and project-team requirements.
  • Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
  • Experience with Microsoft SharePoint, project-management software, document-management systems, collaboration platforms, or data-tracking tools is preferred.
  • Familiarity with NEPA, environmental compliance, federal programs, or Department of Defense projects is preferred but not required.
  • Previous experience supporting a federal government customer or working in an onsite contractor-support environment is strongly preferred.
  • Must be able to work onsite at the customer's location during established business hours.
  • Must be able to obtain and maintain access to Department of Defense installations, systems, and facilities, as required.
  • Must be authorized to work in the United States.
  • A valid driver's license and the ability to travel, including potential overnight travel, may be required.

Location: Huntsville, AL
Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty {30} pounds as necessary.
KFS, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions and qualifications may vary depending on business needs.
KFS, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally.
Salary Range: $65,000.00 - $75,000.00
Posted Salary Range
USD $65,000.00 - USD $75,000.00 /Yr.

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