Program Assistant Jobs in Gig Harbor, WA (NOW HIRING)

The Washington Emergency Management Division (EMD) is seeking a critical thinking, detail oriented, creative, positive, and motivated professional to join its Hazard Mitigation team. Under the supervision of the Hazard Mitigation Program Supervisor, this position is responsible for providing professional level emergency management and grants administration assistance in support of Washington's federally funded mitigation grant programs. As a part of the Washington Military Department, the EMD leads and coordinates mitigation, preparedness, response, and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment, and economy.

About the Washington Military Department: Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference.

Responsible to route, track, and maintain all assigned grant program documentation.

• Routing, tracking, and maintaining grant documentation, including applications and subgrantee reimbursement requests.
• Ensure timely and efficient processing of submissions from state agencies, local jurisdictions, private non-profits, and tribal governments.
• Receive, process, and transmit grant reimbursement requests and backup documentation to help ensure grant funds are disbursed in accordance with programmatic guidelines.

Contracting and financial transaction support.

• Work with Program Coordinators and the Contracts Office to draft sub-grant contracts and route contract documents through the execution process and to ensure grant contract documents accurately reflect the approved grant scope of work, budget and cost shares, timelines and special conditions.
• Maintain payment processing and tracking system.

Federal and State report processing.

• Compile, route and tracking subgrant progress reports to federal and state oversight agencies.
• Assist Mitigation program with subgrant monitoring and closeout procedures.

Grant outreach and training assistance.

• Assist with preparation and delivery of training seminars, technical workshops, and program outreach for onesie and remote events.
• Develop announcement and scheduling methods for organizing seminars, workshops, and outreach events.

Provide support to the State Emergency Operations Center (SEOC) when assigned during trainings, exercises, and activations.

• Serve in an operational capacity in the SEOC and/or Disaster Field Office during emergencies and disasters.

REQUIRED QUALIFICATIONS Bachelor's Degree Professional level experience in emergency management, financial management (grant, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year, for the education requirement. Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.

DESIRED QUALIFICATIONS Experience:

• Grants Management: Assisting in the development, negotiations, implementation, monitoring, and evaluation of grants for federal, state, local governments, and/or private entities.

Skills, abilities, and competencies to:

• Analyze and apply complex and technical materials such as federal and state laws.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Utilize Microsoft Office Suite (Word, Excel, Access, PowerPoint, SharePoint, or similar programs) to develop documents in support of program objectives.