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Program Assistant Jobs in Gaithersburg, MD (NOW HIRING)

ClearanceJobs

Program Assistant Jobs

Washington, DC · On-site

$65K - $77K/yr

Job Title Program Assistant Location Washington, DC Security Clearance SECRET Polygraph Unspecified Early Career (2+ yrs experience) Salary Range $65,000 - $77,000 RWD Consulting, LLC is seeking ...

State of Maryland

ELECTION PROGRAM ASSISTANT I

Frederick, MD · On-site

$37K - $47K/yr

The Election Program Assistant I is differentiated from the Election Program Assistant II in that the Election Program Assistant II learns to perform duties under moderate supervision. Election ...

Pololei

Program Assistant I

Arlington, VA · On-site

$43K - $54K/yr

Bering-Alaka`ina Holdings (BAH) is looking for a Program Assistant I for our government client in Washington, DC. DESCRIPTION OF RESPONSIBILITIES: * Respond to email and telephone inquiries from ...

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Program Assistant information

See Gaithersburg, MD salary details

$23.2K

$49.4K

$68.1K

How much do program assistant jobs pay per year?

As of Sep 14, 2026, the average yearly pay for program assistant in Gaithersburg, MD is $49,400.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $51,300.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Gaithersburg, MD?

The most popular types of Program jobs in Gaithersburg, MD are:

What job categories do people searching Program Assistant jobs in Gaithersburg, MD look for?

The top searched job categories for Program Assistant jobs in Gaithersburg, MD are:

What cities near Gaithersburg, MD are hiring for Program Assistant jobs?

Cities near Gaithersburg, MD with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Gaithersburg, MD as of August 2026, with employment types broken down into 68% Full Time, 18% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $49,400 per year, or $23.8 per hour.

Program Assistant (VFAP)

Lanham, MD • On-site

Disabled Veterans National Foundation
Non-Profits • 1 - 10 employees
Learn more about Disabled Veterans National Foundationexternal

$37K - $47K/yr

Full-time

Re-posted 2 days ago

Job description

Description:

Under the leadership of the DOO, the Program Assistant (PA) provides administrative and program support for DVNF’s Food Assistance program. The PA assists with grant intake, applicant and grantee communications, documentation, database entry, grocery coordination, reporting, and grant closeout activities. The PA will also support other DVNF programs, community outreach, events, and day-to-day program department needs as assigned. The strongest candidate for this position will demonstrate attention to detail, organization, excellent communication skills, flexibility, professionalism, teamwork, and effective time management abilities. 

Requirements:

· Assist with the intake of Food Assistance grant applications.

· Organize and maintain documentation related to grant processing for the program.

· Support the Program Administrator with applicant outreach and assist grantees throughout the application process.

· Review grant applications and progress reports for completeness and flag missing information for the Program Administrator.

· Respond to routine applicant and grantee questions regarding application status, grocery selection, deliveries, and other administrative inquiries, escalating complex matters as needed.

· Assist with collecting and organizing applicant and grantee budget documentation for review.

· Assist with maintaining the Foundation's central grant files and help ensure each grant record is accurate and complete from initial request through grant closeout.

· Assist with the review, delivery coordination, and reporting processes for the program.

· Help identify and document grantee success stories and points of connection for internal and communications use.

· Work closely with the Program Administrator to support day-to-day activities relating to the Food Assistance program and other foundation programs.

· Maintain working knowledge of DVNF programs and DVNF policies/procedures.

· Support all aspects of the program department as needed and take on additional responsibilities within the scope of organizational needs.

· Perform other duties as assigned.

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