Program Assistant Jobs in Fairfax, VA (NOW HIRING)

Do you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries, a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org. 
The Fund for responding to Loss and Damage  
At COP27 and CMA4, the Conference of the Parties (COP) to the United Nations Framework Convention on Climate Change (UNFCCC) and the Conference of the Parties serving as the Meeting of the Parties to the Paris Agreement (CMA) established funding arrangements to assist developing countries particularly vulnerable to climate change. This decision established the Fund for responding to Loss and Damage (FRLD) to assist developing countries vulnerable to the economic and non-economic impacts of climate change, including extreme weather and slow onset events.  
At COP28 and CMA5, the COP/CMA formally approved the Fund's Governing Instrument, designating it as part of the UNFCCC's financial mechanism and placing it under the guidance of both COP and CMA. The decision authorized the Fund's Board to secure a hosting arrangement with the World Bank as an interim trustee for four years, which includes hosting the Fund's secretariat (Secretariat). The World Bank has agreed to act as trustee and administer the Trust Fund in line with the COP/CMA's stipulations. 
The Secretariat, hosted by the World Bank in Washington, D.C., and led by the Executive Director (ED), coordinates the Fund's strategic activities across its governing bodies, including the Board, and the World Bank (as Trustee and Secretariat host), manages institutional relations with the Fund's stakeholders, and drives thought leadership to deliver the Board's vision and policies. 
Roles & Responsibility: 
Under the supervision of the DED of the FRLD, the Program Assistant will have the following duties: 
1. Provide a full range of administrative support to FRLD team leads, including calendar management, scheduling, meeting logistics, document preparation/formatting, and records management.  
2. Handle travel arrangements for FRLD Secretariat team, including initiating travel requests, coordinating itineraries, arranging visas and hotels, and ensuring compliance with WBG travel policies and budget approvals.  
3. Provide operational support as needed, including Board related logistic needs (support to the travel coordinator if needed), event logistics, onboarding support for FRLD staff, basic data entry, correspondence, and other tasks assigned to meet evolving needs. 
4. Process purchases via PCard in accordance with WBG guidelines, including transaction reconciliation, receipt management, and timely submission of supporting documentation. 
5. Coordinate closely with the Offices of the ED and DED on administrative tasks, ensuring consistent communication, timely follow-up, and alignment with office priorities. 
6. Replenish office and coffee supplies, manage stock levels, maintain a simple inventory tracker, and coordinate with approved vendors. Organize and oversee logistics and catering for the small office events. 
7. Maintain orderliness of the office environment and shared spaces; prepare meeting rooms and ensure office equipment is functional. 
8. The Program Assistant will ensure reception and visitor management services for the Secretariat's office, including providing front desk coverage as required and supporting a professional and welcoming environment for staff, Board members, partners, and visitors. 
9. Uphold standards of confidentiality, professionalism, and policy compliance in all activities. 
10. Provide back-up services in the absence of the Senior Program Assistant and the other Program Assistant.