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Program Assistant Jobs in Columbia, TN (NOW HIRING)

FPC National

Program Manager

Nashville, TN · On-site

A well-established aerospace/defense manufacturer is hiring a Program Manager to lead small to mid-size production programs for commercial, business, and military aircraft components. This company ...

Centerstone

988 Program Coordinator

Nashville, TN · On-site

$50K - $71K/yr

The Program Coordinator provides oversight of the day-to-day operations of crisis services staff ... * Assist with administrative and operational functions, including scheduling, workflow ...

USAJOBS - Search

County Program Analyst

Pulaski, TN · On-site

$40K/yr

In addition , knowledge of and skill in applying analytical and evaluative techniques to assist in assessing the effectiveness and efficiency of agricultural program operations to make ...

Centerstone

988 Program Coordinator

Nashville, TN · On-site +1

$50K - $71K/yr

The Program Coordinator provides oversight of the day-to-day operations of crisis services staff ... * Assist with administrative and operational functions, including scheduling, workflow ...

Apartment Life

Program Employee

Nashville, TN · On-site

$23/hr

We are seeking a Program Employee to serve as an Events & Ministry Coordinator, providing support across multiple apartment communities in the Nashville metro area. This role helps maintain program ...

Apartment Life

Program Employee

Nashville, TN · On-site

$23/hr

We are seeking a Program Employee to serve as an Events & Ministry Coordinator, providing support across multiple apartment communities in the Nashville metro area. This role helps maintain program ...

CLEAResult

Program Specialist

Nashville, TN

$48K - $66K/yr

The Program Specialist position provides support to the Administrative Department and helps ensure smooth delivery of projects and programs while adhering to program, practice, and operations ...

CLEAResult

Program Specialist

Nashville, TN · On-site

$48K - $66K/yr

The Program Specialist position provides support to the Administrative Department and helps ensure smooth delivery of projects and programs while adhering to program, practice, and operations ...

Genesys Works

Program Manager

Nashville, TN · On-site

$70K - $85K/yr

As the Program Manager, you will: * Lead student recruitment and selection campaigns across Nashville schools. * Design and manage the summer training, internship, and alumni programs along with ...

Genesys Works

Program Manager

Nashville, TN · On-site

$70K - $85K/yr

As the Program Manager, you will: * Lead student recruitment and selection campaigns across Nashville schools. * Design and manage the summer training, internship, and alumni programs along with ...

US Department of the Army

Program Manager

Nashville, TN · On-site

$125K/yr

Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible * Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible * Priority Placement ...

Vanderbilt University

Program Manager

Nashville, TN · On-site

The Program Manager for Operations and Strategy supports the Office of the Vice Provost for ... * Assist in the development of metrics to track and evaluate projects and progress. Supervisory ...

Modular Power Solutions

Program Manager

Nashville, TN · On-site

The Program Manager serves as the strategic interface between our programmatic level customers and the organization, guiding complex programs across the full product life cycle with clarity and ...

Modular Power Solutions

Program Manager

Nashville, TN · On-site

The Program Manager serves as the strategic interface between our programmatic level customers and the organization, guiding complex programs across the full product life cycle with clarity and ...

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Showing results 41-60

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Columbia, TN

Program Assistant information

See Columbia, TN salary details

$19.5K

$41.6K

$57.3K

How much do program assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for program assistant in Columbia, TN is $41,563.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,100.00 and $43,200.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Columbia, TN?

The most popular types of Program jobs in Columbia, TN are:

What are popular job titles related to Program Assistant jobs in Columbia, TN?

For Program Assistant jobs in Columbia, TN, the most frequently searched job titles are:

What cities near Columbia, TN are hiring for Program Assistant jobs?

Cities near Columbia, TN with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Columbia, TN as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,563 per year, or $20 per hour.

Program Support Coordinator

Volunteers of America Mid-States

Nashville, TN • On-site

$21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

POSITION TITLE: Program Support Coordinator

LOCATION: VOA DD Community, Nashville, TN

STATUS: Full Time, Hourly, Non-Exempt

PROGRAM: Intellectual amp; Developmental Disability Services


REPORTS TO: Director of Community

INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp amp; Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Integrity Committee
Compassion Committee
Retention Committee
Training amp; Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
The Program Support Coordinator serves as the in-house Quality Assurance (QA) and compliance support role for Developmental Disabilities Services. This position is responsible for coordinating, maintaining, and monitoring program and personnel records to ensure compliance with Kentucky Supports for Community Living (SCL) waiver requirements, Kentucky DIDD regulations, and Council on Accreditation (COA) Case Record Review (CRR) standards.
This role works closely with Vice President of Community, Executive Directors, Residential Services Coordinators, Home Managers, Human Resources, and Quality teams to ensure documentation is accurate, complete, current, and audit-ready always. The Program Quality amp; Compliance Assistant ensures staff are fully trained, credentialed, and approved prior to working independently.

WHAT YOU SHOULD HAVE FOR THIS ROLE:
• High school diploma or equivalent required
• Coursework in office administration, human services, health services administration, or compliance preferred
• Proficiency in Microsoft Word, Excel, databases, and electronic record systems
• Strong attention to detail, confidentiality, and regulatory compliance
• Ability to manage multiple priorities and deadlines
• Satisfactory criminal background check
• Valid driver’s license with satisfactory driving record
• Reliable transportation

RESPONSIBILITIES:
  1. Serve as the program level QA support responsible for file coordination, organization, and upkeep for programs operating under the Kentucky Supports for Community Living (SCL) waiver
  2. Ensure personnel and program records meet Kentucky DIDD documentation standards and COA Case Record Review (CRR) requirements
  3. Maintain records in an audit-ready manner, ensuring documentation is accurate, complete, current, and properly authorized
  4. Track missing, expired, or incomplete documentation and follow up with supervisors and staff to ensure timely correction
  5. Support Performance and Quality Improvement (PQI) activities, including documentation support, data tracking, and corrective action follow-up
  6. Ensure all staff complete required SCL, DIDD, and agency-mandated trainings prior to working independently or providing unsupervised services
  7. Schedule and track new hire orientation, mandatory trainings, refresher trainings, and annual requirements
  8. Maintain training compliance records and supporting documentation demonstrating staff readiness and competency
  9. Assist applicants with completing employment applications and ensure required documentation is submitted
  10. Coordinate onboarding documentation and support Human Resources in ensuring new employee files are complete and compliant
  11. Maintain employee personnel files in accordance with confidentiality and retention requirements
  12. Issue reminders to supervisory staff regarding required performance appraisals and follow up on missing evaluations
  13. Ensure the agency maintains current employee signatures, fingerprints, and required clearances.
  14. Tracks TB Skin Tests and drug screening for compliance with newly hired and tenured staff.
  15. Coordinate and oversee Cash on Hand (COH) records for individuals served, ensuring accuracy, completeness, and compliance with agency policy and DIDD requirements
  16. Reconcile Cash on Hand balances routinely and identify discrepancies for timely resolution
  17. Manage individual fund requests, ensuring proper authorization and alignment with person-centered plans
  18. Track and maintain receipts and supporting documentation for all individual fund expenditures in accordance with SCL and DIDD fiscal accountability standards
  19. Ensure individual financial records are audit-ready and available for review
  20. Serve as the first point of contact for employees, individuals served, families, and visitors
  21. Answer phones, route messages, and assist visitors appropriately
  22. Operate and coordinate maintenance of office equipment and supplies
  23. Coordinate scheduling of meeting spaces through Outlook
  24. Assist with employee recognition activities and general administrative duties as approved by leadership
  25. Manage administrative functions to enhance operational efficiency while maintaining regulatory compliance
  26. Model agency core values of integrity, compassion, diversity, commitment, and justice in all internal and external interactions
  27. Perform all other duties as assigned

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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