Procurement Operations Specialist Jobs (NOW HIRING)

Build Something That Matters. Lead the Future of Procurement.

Are you excited by the opportunity to build systems, improve processes, and create lasting organizational impact?

Grace Inspired Living is seeking a strategic, innovative Procurement Operations Specialist to lead the transformation of our procurement and inventory management function. This role is not a traditional purchasing/buyer position. We are seeking a strategic procurement leader who can build and modernize our procurement function, implement systems and processes, optimize vendor relationships, and create scalable purchasing strategies across the organization.

The Procurement Operations Specialist is responsible for modernizing and managing the procurement and inventory management function for Grace Inspired Living and its communities. This role will lead the transition from manual, paper-based purchase order processes to a scalable, technology-enabled procurement and inventory system. The ideal candidate is both strategic and hands-on, capable of assessing current-state operations, selecting and implementing procurement and inventory tools, establishing standardized processes, optimizing vendor spend, and maximizing Group Purchasing Organization (GPO) relationships.

If you enjoy solving complex problems, implementing technology, improving operational efficiency, and collaborating with leaders across an organization, we'd love to meet you.

Why Join Grace Inspired Living?

As a mission-driven, nonprofit senior living organization, we are committed to providing exceptional care for older adults and we know operational excellence is essential to delivering that care.

In this newly created role, you'll have the opportunity to:

✔ Lead the implementation of a modern procurement and inventory management system

✔ Build standardized purchasing processes across the organization

✔ Develop strategic vendor partnerships and maximize Group Purchasing Organization (GPO) opportunities

✔ Partner directly with executive leadership to improve operational performance

✔ Create scalable systems that will support our continued growth

Your work will directly impact resident care, financial stewardship, and operational excellence.

Medical, Dental, and Vision coverage

Health Savings Account (HSA) and Flexible Spending Account (FSA)

Retirement: 401(k) with employer matching

Credit Union Membership

Paid Time Off (starts accruing Day 1)

Company Paid Short Term Disability

Employee discount at our on-site café, and discount programs

Employee Assistance Program for the household

Free pool and fitness facility

About Us: Guided by God's love, Grace Inspired Living is dedicated to providing communities and services that enhance the lives of older adults in a supportive setting that values residents, employees, volunteers, and families. Make an Impact. Advance your Career. Give back to the Community.

As the Procurement Operations Specialist, you'll serve as the organization's procurement subject matter expert while balancing strategic planning with day-to-day operational execution.

Procurement Transformation & Systems Implementation

• Lead the assessment, selection, and implementation of a procurement and inventory management system while standardizing purchasing workflows, controls, and approvals.

Procurement Operations & Process Development

• Develop and document procurement policies, procedures, and best practices.
• Implement standardized purchasing processes across clinical, dining, facilities, housekeeping, and administrative departments.
• Ensure purchasing compliance with internal policies, budget controls, and regulatory requirements.
Inventory Management
• Design and implement inventory management processes to improve visibility, accuracy, and turnover.
• Negotiate delivery terms including shipping costs.
• Collaborate with department leaders to align inventory levels with operational needs.

Spend Optimization & Cost Management in conjunction with Finance Department

• Analyze historical and ongoing spend to identify savings opportunities and inefficiencies.
• Lead initiatives to reduce total cost of ownership through standardization, contract compliance, and vendor consolidation.
• Monitor pricing trends and market conditions relevant to senior care, healthcare supplies, food service, and facilities.
Vendor & GPO Management
• In conjunction with Department Manager and Senior Management, manage vendor relationships, including contract negotiations and review, performance monitoring, and issue resolution.
• Optimize utilization of Group Purchasing Organization (GPO) contracts and programs.
• Serve as the primary liaison with GPO representatives to ensure maximum value, rebates, and compliance.
• Evaluate when offGPO purchasing is advantageous and ensure decisions are datadriven.
Cross-Functional Collaboration
• Partner with Nursing, Personal Care, Housekeeping, Laundry, Dining Services, Facilities, IT, and Finance to align procurement activities with operational and care objectives.
• Provide training and support to department leaders and staff on procurement systems and processes.
• Act as a trusted advisor on purchasing and inventory best practices.
Reporting & Analytics
• Develop and maintain procurement and inventory dashboards and key performance indicators (KPIs).
• Report on spend, savings, contract compliance, inventory performance, and system utilization.
• Support budgeting, forecasting, and audit activities related to purchasing and inventory
Key Competencies
• Process design and optimization
• Systems implementation and adoption
• Financial and spend analysis
• Vendor and contract management
• Crossfunctional collaboration
• Attention to detail and internal controls
• Ability to operate independently in a buildandimprove environment

What We're Looking For

Required

Bachelor's degree in Business, Supply Chain Management, Finance, Healthcare Administration, or a related field.

Five (5) or more years of progressive procurement, purchasing, or supply chain experience.

Experience implementing or significantly upgrading procurement and/or inventory management systems.

Strong analytical skills with the ability to interpret purchasing and spend data.

Experience managing vendor relationships and contract performance.

Excellent organizational, communication, and project management skills.

Ability to successfully lead change within a growing organization.

Preferred

Experience in senior living, healthcare, skilled nursing, hospitals, hospitality, or another regulated environment.

Experience working with Group Purchasing Organizations (GPOs).

Knowledge of healthcare supply chains, clinical supplies, food service purchasing, and facilities procurement.

Professional certification such as CPIM or CPSM.

Experience leading organizations through procurement modernization initiatives.

Schedule

Full-Time

Monday–Friday

Occasional flexibility may be required based on project implementation and operational needs.

Ready to Build Something Great?

If you're passionate about creating efficient systems, driving organizational improvement, and supporting a mission dedicated to serving older adults, we'd love to hear from you.

Apply today and help shape the future of procurement at Grace Inspired Living.