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Procurement Assistant Jobs in Madison, WI (NOW HIRING)

UW Health

RN - Organ Procurement Coordinator

Madison, WI · On-site

$43.52 - $65.28/hr

Be part of something remarkable Join an exceptional Organ Procurement team. UW Organ and Tissue Donation is one of the highest performing Organ Procurement Organizations in the United States. For ...

Workforce Solutions, LLC

Purchasing Assistant

Madison, WI · On-site

$19.25 - $24.75/hr

The Purchasing Assistant plays an important role in supporting the company's purchasing and procurement operations. This position is responsible for sourcing materials, supplies, equipment, and ...

Workforce Solutions, LLC

Purchasing Assistant

Madison, WI · On-site

$19.25 - $24.75/hr

The Purchasing Assistant plays an important role in supporting the company's purchasing and procurement operations. This position is responsible for sourcing materials, supplies, equipment, and ...

One City Schools, Inc.

Assistant Chef

Madison, WI · On-site

$45K - $55K/yr

ASSISTANT CHEF One City Schools | Madison, Wisconsin Full-Time Salary Range: $45k to $55k depending ... Procurement & Inventory * Receive and properly store food deliveries. * Monitor inventory, track ...

One City Schools, Inc.

Assistant Chef

Madison, WI · On-site

$45K - $55K/yr

ASSISTANT CHEF One City Schools | Madison, Wisconsin Full-Time Salary Range: $45k to $55k depending ... Procurement & Inventory * Receive and properly store food deliveries. * Monitor inventory, track ...

Muza Sheet Metal

Assistant Project Manager

Windsor, WI · On-site

Support quality control efforts to maintain standards and client satisfaction. * Assist with procurement, including reviewing contracts, purchasing materials, and managing inventory. * Conduct site ...

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All JobsProcurement JobsProcurement Assistant JobsProcurement Assistant Jobs in Madison, WI

Procurement Assistant information

See Madison, WI salary details

$14

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How much do procurement assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for procurement assistant in Madison, WI is $22.59, according to ZipRecruiter salary data. Most workers in this role earn between $19.38 and $24.47 per hour, depending on experience, location, and employer.

What is a procurement assistant?

A procurement assistant provides administrative support for the procurement department of a company. As a procurement assistant, your job duties include monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that your company has a sufficient amount of necessary materials or equipment. The qualifications to become a procurement assistant are an associate degree in supply chain management or logistics and experience with sourcing and logistics software.

What skills and qualifications are needed to be a procurement assistant?

To thrive as a Procurement Assistant, you need a solid understanding of purchasing processes, attention to detail, and often a relevant degree or equivalent experience. Familiarity with procurement software such as SAP, Oracle, or other ERP systems, and sometimes certifications like CIPS, is beneficial. Strong organizational skills, effective communication, and the ability to multitask help you build relationships with suppliers and work efficiently within a team. These skills are critical for ensuring timely, cost-effective procurement and maintaining smooth supply chain operations.

How does a procurement assistant typically collaborate with other departments within a company?

As a Procurement Assistant, you will regularly coordinate with various departments such as finance, operations, and inventory management to ensure that purchasing needs are clearly understood and met. This collaboration often involves clarifying specifications, confirming budgets, and tracking the status of orders to align with project timelines. Effective communication and relationship-building skills are important, as you'll often serve as a liaison between your company and external suppliers as well as internal stakeholders. Being proactive and detail-oriented can help you anticipate issues and contribute to smoother procurement processes.

What is the difference between Procurement Assistant vs Purchasing Coordinator?

AspectProcurement AssistantPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certifications like CIPSHigh school diploma; certifications like CIPS can be advantageous
Work EnvironmentOffice setting, supporting procurement teamsOffice environment, coordinating purchase activities
Industry UsageCommon in manufacturing, retail, government sectorsUsed in similar industries, focusing on purchase execution
Primary FocusSupporting procurement processes, administrative tasksManaging purchase orders, supplier communication

Procurement Assistants and Purchasing Coordinators often perform overlapping tasks, but Procurement Assistants typically support broader procurement functions, while Purchasing Coordinators focus more on executing purchase orders and supplier interactions. Both roles require similar credentials and are vital in procurement operations across various industries.

Is procurement a high stress job?

Procurement assistants often work in fast-paced environments where meeting deadlines and managing supplier relationships can create stress. The role requires strong organizational skills and attention to detail, but stress levels vary depending on the industry, workload, and company culture.

What skills are needed for a procurement assistant?

A procurement assistant needs strong organizational skills, attention to detail, and good communication abilities to coordinate with suppliers and internal teams. Knowledge of procurement processes, basic negotiation skills, and proficiency with office software or procurement tools are also important for success in this role.
More about Procurement Assistant jobs

What are the most commonly searched types of Procurement jobs in Madison, WI?

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Procurement Assistant jobs near you
Infographic showing various Procurement Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,990 per year, or $22.6 per hour.

Procurement Manager, Indirect and Capital

Catalent, Inc.

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Catalent rating

7.6

Company rating: 7.6 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

60th of 86 rated pharmaceutical

Job description

Procurement Manager, Indirect and Capital
Position Summary:
  • Work Schedule: Monday - Friday, core hours 8am-5pm
  • 100% on-site (Madison, WI)

Catalent, Inc. is a leading global Contract Development and Manufacturing Organization (CDMO). Located in Madison, WI, this facility features advanced mammalian cell line engineering and biomanufacturing capabilities using single-use systems to support scalable production. This 263,000 sq. ft. Good Manufacturing Practice (GMP) facility offers integrated formulation and analytical services to address complex development challenges in Biologics.
Join Catalent Biologics' fast growing Madison site as a key procurement leader driving both site-level indirect procurement and corporate strategic initiatives, including real estate program management across the Biologics network. This role is ideal for a proactive, strategic professional who thrives in a high growth, entrepreneurial environment backed by the strength of a global organization.
The Role:
  • Lead indirect and lab related services and consumables procurement for the Madison Biologics site, ensuring robust sourcing strategies, supplier performance, and contract compliance
  • Serve as the Business Unit owner for Biologics leading procurement initiatives for capital projects and site expansion initiatives
  • Negotiate competitive commercial terms, drive cost optimization, expand spend under contract, and support dual sourcing strategies
  • Partner closely with Site Operations, Finance, and the Global Procurement Organization to implement savings pipelines, manage price changes, and monitor net cost performance
  • Ensure Suppliers adhere to the Terms & Conditions specified on the purchase order and resolves challenges. Conduct supply risk assessments and develop mitigation plans supporting business continuity
  • Minimize impact of supplier shortages by proactively identifying and resolving potential material supply issues. Leverage enterprise-wide volumes, contracts, and supplier relationships to create value across multiple sites
  • Procurement Value Creation - Develop pipeline of opportunities (savings, cash flow, growth, other value) for the Site. Leverage and negotiate pricing on combined volumes of purchases at various locations with Suppliers to reduce cost, overheads and improve working capital. Provide regular Value Contribution Reporting to the Site Leadership Team
  • Other duties as assigned

The Candidate:
  • Bachelor's degree required (Business, Supply Chain, Finance, or related discipline); Master's or certifications preferred
  • Must have 7+ years of progressive procurement experience with strong expertise in indirect categories, supplier management, and contract negotiation
  • Experience in capital procurement, facilities categories, and/or corporate real estate programs is a plus
  • Strong analytical, stakeholder engagement, and change management skills. Collaborative, influential leader with a bias for action and a passion for delivering results
  • Strong working knowledge and experience in key procurement areas including: Facilities contracts, Capex, lab testing and GMP procurement practices, Cost Modeling and Contracting
  • Expertise in successfully executing Supplier Management programs
  • Physical requirements: Individual may be required to lift and/or move 0-10 pounds frequently, and occasionally moving and/or lifting up to 35 pounds

Why you should join Catalent:
  • Defined career path and annual performance review and feedback process
  • Diverse, inclusive culture
  • Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives
  • 152 hours of PTO + 8 paid holidays
  • Generous 401K match
  • Medical, dental and vision benefits
  • Tuition Reimbursement - Let us help you finish your degree or start a new degree!

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.
personal initiative. dynamic pace. meaningful work.
Visit Catalent Careers to explore career opportunities.
Catalent is an Equal Opportunity Employer, including disability and veterans.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.
Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
Important Security Notice to U.S. Job Seekers:
Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond- it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.
California Job Seekers can find our California Job Applicant Notice HERE.

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About Catalent

Sourced by ZipRecruiter

Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve.

Industry

Pharmaceutical product wholesalers

Company size

10,000+ Employees

Headquarters location

Somerset, NJ, US

Year founded

2007

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