Proctor Jobs in Ontario (NOW HIRING)

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

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Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinabe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

The Proctor is responsible for the invigilation of tests and exams for students and applicants participating in a wide range of assessments at the Algonquin College Test Centre and the Centre for Accessible Learning (CAL) Test Services.

The incumbent ensures that testing takes place per Algonquin College policies, the policies and procedures of Testing Services, the specific test administration requirements outlined by the test provider or vendor, and all disability-related accommodations are put into place. The incumbent ensures the setup and troubleshooting of individual tests and exams are carried out each day.

Duties and responsibilities:

• The incumbent is responsible for providing comprehensive service and support to all examinees registered to receive services through the Test Centre or CAL Test Services. The incumbent must explain and clarify policy and procedure regarding tests and exams, often referring students and staff to other resources;

• The incumbent must know testing policies and procedures to assist students in requesting tests and testing accommodations. The incumbent receives tests/exams from faculty across the college and follows up with academic departmental representatives when the test is not provided or the faculty member has not dropped the test off on time;

• The incumbent ensures test/exam accommodations are provided and students receive all testing materials, alternative formats and appropriate assistive technology and/or software;

• The incumbent is responsible for maintaining a calm and respectful testing environment;

• This individual will act as a reader and or scribe when required;

• Ensures students with disabilities have access to Assistive Technology (Dragon Naturally Speaking, Read and Write, Natural Reader, Kurzweil, ZoomText, JAWS) and computer support for tests and exams as required;

• Ensures the setup and troubleshooting of tests and exams being written on a computer;

• The incumbent utilizes Net Control software to upload tests/exams from the Proctor workstation to monitor students writing computerized tests and exams;

• Provides administrative support to the Test Services Team Lead and at times in the Centre for Accessible Learning;

• Scans tests and exams for alternative formatting;

• Ensures protocol is followed when receiving exams from faculty and pickup of tests/exams;

• The incumbent responds to voicemail regarding general inquiries and cancellation of bookings;

• The incumbent processes electronic grading of tests and exams.

Required Qualifications:

• Minimum two (2) year diploma or equivalent in Office Administration or related field of study;

• Minimum two (2) years of experience in a Test Services facility in a post-secondary environment which includes the following:

  • Comprehensive experience in working with persons who have disabilities in an educational setting;

  • Work experience in a complex detail-oriented, customer service driven, computerized office setting;

  • Experience in Microsoft Office and/or certification in Outlook, Excel, Word and PowerPoint.

  • Office experience with a client database such as Clockwork.
    

Please note that current Algonquin College students are not eligible for this position.

Why Join Algonquin College?

• Compensation:Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers

• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.

• Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada's Best Employers for 2025 and one of Canada's Best Employers for Diversity for 2024

• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation

• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College's Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.