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Foothill-De Anza Community College District

Campus: De Anza College

Salary: $1,721.56 - $2,276.88 Monthly

Location: 12345 El Monte Road, Los Altos Hills, CA

Closing Date: Continuous

Description:

Initial Review Date: 04/22/19*

*Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

Starting Salary: $1,721.56 (per month) plus benefits; Salary Grade: C1-35

Full Salary Range: $1,721.56 - $2,276.88 (per month)

NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the part-time classified position above.

De Anza College Mission Statement:

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

• Communication and expression
• Information literacy
• Physical/mental wellness and personal responsibility
• Civic capacity for global, cultural, social and environmental awareness
• Critical thinking

Definition:

Under the direction of an assigned supervisor, receive, sort and distribute incoming and outgoing mail; perform various clerical duties as necessary.

Example Of Duties And Responsibilities:

Depending upon assignment, duties may include, but are not limited to, the following:

• Receive, sort and distribute incoming mail; sign for certified and registered mail as needed; receive and distribute large packages; maintain mailboxes for full- and part-time faculty.
• Batch, sort and stamp outgoing mail; assure outgoing mail is charged to the correct account; maintain balances in postage accounts including metered, bulk and postage by phone; replenish accounts as needed.
• Distribute newspapers, journals, magazines or other materials to appropriate faculty; receive and distribute faxes to staff, faculty and managers; answer telephones as needed.
• Order supplies as necessary; monitor and maintain office equipment; request service for office equipment as needed.
• Operate a variety of office equipment including a postage meter, postage scale, copier, fax machine and others as assigned.
• Maintain various records including mail charge backs, bulk mailing, postage by phone and others.
• Remain current with changes in postal regulations and charges.
• Assist with the distribution of paychecks; collect money from staff and faculty for personal postage and faxes.
• Provide work direction to student employees as needed; interview and screen student employees.
• Perform related duties as assigned.

Employment Standards:

Knowledge of:

• Postal rules, regulations, charges and services.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Oral and written communication skills.

Ability to:

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Receive, sort and distribute incoming and outgoing mail.
• Perform various clerical duties as necessary.
• Work cooperatively with others.
• Maintain routine records.
• Operate and maintain general office and postal equipment.
• Meet schedules and time lines.
• Understand and follow oral and written instructions.

Working Conditions:

Environment:

• Office environment.
• Constant interruptions

Physical Abilities:

• Hearing and speaking to exchange information in person and on the telephone.
• Dexterity of hands and fingers to operate computer keyboard and postal equipment.
• Seeing to read various materials.
• Standing for extended periods of time.
• Reaching overhead, above the shoulders and horizontally.
• Bending at the waist, kneeling or crouching.
• Lifting, carrying, pushing or pulling heavy objects up to 60 lbs.

Minimum Qualifications:

Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

Any combination equivalent to a High school diploma AND one (1) year mailroom experience.

Application Packet:

A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

A cover letter addressing your qualifications for the position.

A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our "Applicant Information" to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

Conditions Of Employment:

Position: Part-Time (50%), Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.

Work Schedule: Monday - Friday, 12:00PM - 4:00PM

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: employment@fhda.edu