Portfolio Administration Coordinator Jobs (NOW HIRING)

Join Us in Making an Impact  
At OneAZ Credit Union, our success is measured only by yours. We're here to create lasting change in the lives of our members, our communities, and our team. If you're looking for a career with purpose, where your work truly matters-you've found it! 

Who You Are  
You're impactful, compassionate, and fearless, ready to embrace new challenges and shape the future of financial well-being. You take accountability for our success and thrive in an environment where curiosity is celebrated. If this sounds like you, let's build something great together. 

What You'll Do
This position will be located at our Corporate Office: 2355 W Pinnacle Peak Rd, Phoenix, AZ 85027    

The Senior Commercial Portfolio Specialist provides advanced oversight of the commercial loan portfolio, ensuring portfolio quality, documentation integrity, timely risk identification, and effective portfolio administration. This role serves as a subject matter expert for portfolio monitoring, loan review processes, tickler management, renewals, participation documentation, reporting, and audit readiness. The Senior Commercial Portfolio Specialist is responsible for identifying trends, escalating emerging risks, strengthening portfolio controls, and providing guidance to Commercial Portfolio Specialists, Credit Analysts, and lending partners to support sound credit administration and regulatory compliance.

Essential Functions

• Lead periodic commercial loan and relationship reviews, ensuring reviews are completed accurately, consistently, and within established timelines. 
• Provide advanced analysis of borrower and guarantor financial performance, including identification of trends, repayment concerns, covenant issues, documentation gaps, and emerging portfolio risk. 
• Oversee the quality and completeness of commercial loan files, ensuring required financial statements, supporting documentation, due diligence, and credit-related information are current and properly documented. 
• Monitor borrower performance against approved loan terms, including usage, indebtedness, deposit expectations, covenant requirements, and other relationship commitments. 
• Identify financial, operational, or documentation exceptions and coordinate appropriate escalation, action planning, and default communication when necessary. 
• Serve as a senior resource for complex portfolio matters, including deteriorating credits, participation loans, renewals, reporting needs, and documentation issues. 
• Provide guidance, training, and mentoring to Commercial Portfolio Specialists, Credit Analysts, and other team members to support consistency, accuracy, and strong portfolio administration practices.
• Participation Loan Oversight
• Oversee documentation processes for purchased and sold participation loans to ensure required information is obtained, provided, reviewed, and maintained in a timely manner. 
• Coordinate with participating credit unions and internal lending partners to resolve documentation gaps, reporting needs, and follow-up items. 
• Ensure participation loan files remain current, complete, and audit-ready. 
• Provide oversight of the financial document tickler process to ensure accuracy, integrity, and timely follow-up. 
• Review tickler reporting for trends, recurring deficiencies, and potential areas of risk. 
• Distribute periodic tickler reports to lending staff and leadership, highlighting key concerns, overdue items, and recommended follow-up. 
• Oversee member correspondence and internal follow-up related to upcoming, past due, or unresolved tickler items. 
• Recommend process improvements to strengthen documentation tracking, accountability, and portfolio monitoring.
• Lead the preparation and review of recurring portfolio reports, including quarterly board reporting, problem loan reporting, delinquency review support, and interest rate stress testing reports. 
• Analyze portfolio data to identify trends, emerging risks, documentation concerns, and opportunities to improve portfolio oversight. 
• Ensure reporting is accurate, timely, and clearly communicates key portfolio indicators to leadership. 
• Support leadership with ad hoc analysis, portfolio research, and reporting related to commercial loan performance and risk monitoring.
• Ensure commercial loan portfolio files are maintained in an audit-ready condition for internal, regulatory, and third-party reviews. 
• Review documentation practices to confirm gaps are accurately reflected in the tickler system and appropriately escalated. 
• Support audit and examination requests by coordinating documentation, validating information, and responding to portfolio-related inquiries. 
• Identify opportunities to improve controls, documentation standards, and portfolio administration procedures. 
• Maintain strong knowledge of applicable policies, laws, regulations, and internal standards related to commercial lending and portfolio administration. 
• Ensure adherence to BSA, AML, USA Patriot Act, OFAC, and other applicable compliance requirements. 
• Promote consistent application of credit administration standards, documentation expectations, and risk monitoring practices across the portfolio.

What You Bring

• High School Diploma or GED Required
• Bachelor's Degree Preferred
• 5-8 years similar or related experience 
• Advanced knowledge of commercial lending principles, credit analysis, and portfolio risk management. 
• Strong understanding of commercial loan documentation, participation lending, and portfolio administration. 
• Ability to identify emerging credit risks, analyze financial performance, and recommend appropriate actions. 
• Excellent analytical, organizational, and problem-solving skills with strong attention to detail. 
• Effective communication and relationship management skills with the ability to collaborate across business units. 
• Proven ability to mentor team members, manage competing priorities, and drive process improvements. 
• Proficiency in commercial loan systems, financial analysis tools, and Microsoft Office applications, including Excel.

Compensation & Benefits

• Generous paid time off: paid holidays, floating holidays, personal days, vacation days, plus sick time
• Low-cost Medical, Dental & Vision plans 
• Paid childcare assistance
• Award-winning 401K
• Gym fee reimbursement 
• Tuition Reimbursement 
• Student loan repayment
• ...and much more. Explore all the details in our comprehensive Benefits Booklet
• Target hiring range $96,664.36 - $120,830.45 (Depending on experience and prior to any incentives this position is eligible for)

Why Join OneAZ?

At OneAZ, we're not just a credit union; we're a financial trailblazer that passionately cares about inspiring dreams and driving prosperity in the communities we serve. We exist to clear the way for dreamers and doers, aspiring to be the bank for new pioneers. 

We are driving change in our communities, constantly improving our products and services so our members and their families can relentlessly pursue their dreams. By embodying our values and living our promise, you'll be part of a team committed to exceeding expectations and redefining what's possible. 

Additional Notes: 

Knowingly submitting false information will result in disqualification for consideration of future positions, termination of employment and forfeiture of other rights. Candidates for this position will be required to sign an authorization for OneAZ to conduct a credit and criminal background check, pursuant to procedures in the Fair Credit Reporting Act and any other applicable laws. All candidates will be considered for this position on an individualized basis, in compliance with all applicable equal employment opportunity laws. Any individual who meets the definition of a mortgage loan originator (MLO) and is employed by a federal agency-regulated institution will need to be registered on the Nationwide Mortgage Licensing System (NMLS). Ensures compliance with applicable policies, laws, and regulations, including the Bank Secrecy Act (BSA), Anti-Money Laundering (AML) compliance, USA Patriot Act, and Office of Foreign Assets Control (OFAC). This job description should not be considered all-inclusive. It is merely a guide of expected duties. The associate understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an associate may be asked to perform additional duties or take on additional responsibilities without notice. Complies with all policies and standards. Position grades could fluctuate based on market value.