Police Performance Auditor Jobs (NOW HIRING)

Job Posting Title:

Records Manager

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Hiring Department:

University Police Department

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Uses comprehensive knowledge, and standardized principles, practices, and procedures to maintain the various reporting requirements for the department. High level supervision of the records team, including coverage of duties in the event of absences. Provide data and information to leadership as needed.

Purpose

Under general supervision, uses comprehensive knowledge and standardized principles, practices, and procedures to perform and coordinate department records and information management function. This position provides various complex law enforcement tasks.

Responsibilities

• Reviews and maintains police records, reports, logs, case files, and other departmental documentation and materials. This includes daily police records review as auditor and NIBRS specialist and approval.
• Process government agency records requests. This includes Open Records Request, Justice of the Peace and District Attorney.
• Performs regular record retention and destruction and ensures accurate digital filing of records. Review records retention policies and schedules to determine timetables for transferring active records to inactive, archival storage or destruction.
• Managing UTPD Requests email inbox. This includes handling disbursement of subpoenas, depositions and warrant recalls.
• Manages personnel duty and organization assignments within the records management system and access privileges. Acts as point of contact and liaison for RMS system issues and NIBRS Reporting Issues.
• Follows court orders to seal or expunge police records.
• Completes required monthly, quarterly and annual reporting.
• Performs other related duties as assigned.

Required Qualifications

Bachelor's Degree in Criminal Justice, Business, Public Administration, or a related field. Experience working with Records Management Systems, preferably Central Square (RMS). Knowledge of Open Records Requests (ORRs), including processing and compliance requirements. Experience handling record redactions and expunctions. Familiarity with Axon systems and related digital evidence platforms. Experience completing state and government reporting requirements (monthly, quarterly, and annual reporting). Prior public safety management experience, including oversight of personnel and operational processes. Experience in employee supervision, performance management, and staff development Relevant experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working within law enforcement databases. Experience with data analysis, data visualization, and presentation. Experience working with Tableau, CA+, and QGIS a plus.

Salary Range

$80,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard.
• Use of manual dexterity.
• May work in extreme temperatures.
• Some severe weather work may be required.
• May work around electrical and mechanical hazards.
• Climbing of stairs.
• Climbing of ladders.
• Lifting and moving.

Work Shift

• Standard UT schedule, Monday - Friday 8:00 AM - 5:00 PM
• Nights, weekends, holidays, and some severe weather work will be required.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.