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Pilot Bookkeeping Jobs (NOW HIRING)

Washington Policy

Operations Coordinator

Seattle, WA · Hybrid

$26 - $32/hr

Reporting to the Operations Director, we seek an experienced administrative and bookkeeping ... Experience integrating AI tools such as Chat GPT and Co-Pilot. Compensation/Details: * Compensation ...

Washington Policy

Operations Coordinator

Seattle, WA · Hybrid

$26 - $32/hr

Reporting to the Operations Director, we seek an experienced administrative and bookkeeping ... Experience integrating AI tools such as Chat GPT and Co-Pilot. Compensation/Details: * Compensation ...

TGR Solutions

Accounting Clerk

Los Angeles, CA · On-site

$20 - $25.50/hr

... bookkeeping firm, Pilot - Match purchase orders to vendor invoices and manage vendor relationships You Are a Great Fit If You : - Have 2-4 years of accounting or bookkeeping experience - Know ...

TGR Solutions

Accounting Clerk

Los Angeles, CA · On-site

$20 - $25.50/hr

... bookkeeping firm, Pilot - Match purchase orders to vendor invoices and manage vendor relationships You Are a Great Fit If You : - Have 2-4 years of accounting or bookkeeping experience - Know ...

Washington Policy

Operations Coordinator

Seattle, WA · On-site

$26 - $32/hr

Reporting to the Operations Director, we seek an experienced administrative and bookkeeping ... Experience integrating AI tools such as Chat GPT and Co-Pilot. Compensation/Details: * Compensation ...

TGR Solutions

Accounting Clerk

Los Angeles, CA · On-site

$26 - $34/hr

... bookkeeping firm, Pilot - Match purchase orders to vendor invoices and manage vendor relationships You Are a Great Fit If You : - Have 2-4 years of accounting or bookkeeping experience - Know ...

Airshare

Accounting Clerk

Overland Park, KS · On-site

$18 - $23/hr

Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the ... and bookkeeping tasks to ensure accurate and efficient financial operations. This role is ...

AIRSHARE

Accounting Clerk

Overland Park, KS · On-site

$18 - $23/hr

Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the ... and bookkeeping tasks to ensure accurate and efficient financial operations. This role is ...

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How much do pilot bookkeeping jobs pay per hour?

As of May 31, 2026, the average hourly pay for pilot bookkeeping in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Pilot Bookkeeping professional, and why are they important?

To thrive as a Pilot Bookkeeping professional, you need a solid background in accounting principles, attention to detail, and familiarity with bookkeeping practices, often supported by a degree in accounting or finance. Proficiency in cloud-based accounting software like QuickBooks Online, Xero, and familiarity with Pilot’s proprietary platform are typically required, along with relevant certifications such as QuickBooks Certified ProAdvisor. Excellent communication, organizational skills, and the ability to work independently make someone stand out in this position. These skills ensure accurate financial records, efficient client service, and compliance with regulatory standards in a remote, tech-driven environment.

What are the most common challenges faced by bookkeeping professionals at Pilot, and how are they addressed within the team?

Bookkeeping professionals at Pilot often manage multiple client accounts simultaneously, which can present challenges in balancing deadlines and ensuring accuracy across diverse industries. To address these, Pilot uses robust software tools and standardized processes, enabling efficiency and minimizing errors. The team structure encourages collaboration and knowledge sharing, so bookkeepers regularly consult with peers and managers to resolve complex issues quickly. Ongoing training and clear communication channels also help team members stay updated on best practices and new features.

What is Pilot Bookkeeping?

Pilot Bookkeeping is a professional bookkeeping service that helps businesses manage their financial records, track expenses, and ensure accurate accounting. The service is often cloud-based and leverages technology to automate routine tasks, providing clients with real-time financial insights. Pilot Bookkeeping typically caters to startups and growing companies, offering scalable solutions that can adapt as a business expands. Their team of experts handles essential bookkeeping functions such as reconciliations, categorizing transactions, and preparing financial statements, allowing business owners to focus on core operations.

What is the difference between Pilot Bookkeeping vs Flight Operations Coordinator?

AspectPilot BookkeepingFlight Operations Coordinator
CertificationsBasic bookkeeping or accounting certificationsLogistics or operations management certifications
Work EnvironmentOffice setting, accounting firms, or remoteAirports, airline offices, or logistics companies
Industry UsageFinancial and aviation sectorsAirline and aviation industry
Job FocusManaging financial records, invoicing, and bookkeepingCoordinating flight schedules, compliance, and logistics

While Pilot Bookkeeping handles financial records related to aviation businesses, Flight Operations Coordinators focus on managing flight logistics and compliance. Both roles are essential in the aviation industry but serve different functions—one in finance, the other in operations management.

More about Pilot Bookkeeping jobs
What cities are hiring for Pilot Bookkeeping jobs? Cities with the most Pilot Bookkeeping job openings:
What states have the most Pilot Bookkeeping jobs? States with the most job openings for Pilot Bookkeeping jobs include:
What job categories do people searching Pilot Bookkeeping jobs look for? The top searched job categories for Pilot Bookkeeping jobs are:
Pilot Bookkeeping jobs near you
bookkeeper (Tenmast & Yardi)

bookkeeper (Tenmast & Yardi)

SUNSHINE ENTERPRISE USA LLC

Tallahassee, FL • On-site

Full-time

Posted 15 days ago

Job description

Job Description
HUD Public Housing, HCV & Grant Programs (Tenmast & Yardi Experienced)
Position Summary
The Bookkeeper provides comprehensive, HUD-compliant accounting and financial reporting services for the Tallahassee Housing Authority's Public Housing, Capital Fund, and Housing Choice Voucher (Section 8) programs. The position is responsible for maintaining accurate general ledgers, preparing monthly and annual financial statements, ensuring compliance with HUD regulations, and supporting audits, REAC submissions, and internal control reviews. The role utilizes Tenmast and Yardi accounting systems to ensure consistency, accuracy, and compliance across Agency programs.
Core Responsibilities
General Ledger & Monthly Accounting
  • Maintain complete and accurate general ledgers in compliance with HUD accounting protocols using Tenmast and/or Yardi platforms.
  • Post journal entries timely and accurately, including accruals, reclasses, subsidies, grants, and miscellaneous cash transactions.
  • Prepare and reconcile monthly trial balances, balance sheets, income statements, and general ledger detail reports.
  • Perform monthly bank reconciliations, including interest, fees, cash accounts, and P-card activity.
  • Maintain HUD disbursement schedules and monitor HUD-held and PHA-held reserves.

HUD Program Accounting & Compliance
  • Record and reconcile financial transactions for Public Housing, Capital Fund Program (CFP), and Housing Choice Voucher (HCV) programs using HUD-compliant accounting structures within Yardi and Tenmast.
  • Reconcile CFP grants, operating subsidy receipts, FSS transactions, TARS, prepaid insurance, PILOT accruals, and other HUD-related accounts.
  • Calculate asset management fees and prepare required cash transfers accurately and timely.
  • Prepare and submit required HUD financial tools and schedules, including VMS/VMA Review (2-Year Tool).

Financial Reporting & Analysis
  • Prepare monthly financial statements and supporting schedules using Tenmast and Yardi reporting modules.
  • Analyze budget-to-actual and month-to-month variances and provide clear written explanations to management.
  • Maintain quarterly cash summaries and financial tracking schedules.
  • Provide custom financial reports from Yardi and Tenmast systems as requested by Agency leadership or the Board.

Budgeting & Year-End Close
  • Assist with the preparation of annual operating budgets and budget revisions in coordination with Agency management.
  • Support fiscal year-end closing processes, including closing revenue and expense accounts across all programs.
  • Prepare year-end closing statements and documentation in advance of HUD and regulatory deadlines.

REAC, FDS & Audit Support
  • Prepare and submit the unaudited Financial Data Schedule (FDS) to HUD REAC.
  • Generate and organize audit workbooks and backup documentation from Yardi and Tenmast systems.
  • Perform ongoing pre-audit reviews to mitigate potential audit findings.
  • Coordinate directly with external auditors and assist Agency staff in responding to HUD audits, reviews, and inquiries.

Internal Controls & Advisory Support
  • Review accounting processes within Yardi and Tenmast environments and recommend improvements to internal controls.
  • Advise the Executive Director and Board on financial impacts of operational or policy decisions.
  • Identify and promptly report any fiscal anomalies or compliance concerns requiring management attention.

Training & Collaboration
  • Train Agency accounting staff on HUD accounting requirements and best practices within Yardi and Tenmast software.
  • Provide procedural documentation and user guidance to support consistency and compliance.
  • Maintain professional communication and collaboration with Agency leadership, staff, and auditors.

Required Qualifications
  • Minimum 5 years of professional accounting or bookkeeping experience, with at least 3 years supporting HUD-funded housing programs.
  • Demonstrated experience with Public Housing, Capital Fund, and Housing Choice Voucher (Section 8) accounting.
  • Hands-on experience using Yardi accounting software, including general ledger, reporting, and reconciliation functions.
  • Working knowledge of Tenmast financial modules or comparable HUD-compliant housing authority software.
  • Strong understanding of HUD regulations, REAC/FDS submissions, and federal grant accounting requirements.

Preferred Qualifications
  • Bachelor's degree in Accounting, Finance, or a closely related field.
  • CPA, CMA, or other relevant professional certification.
  • Prior experience supporting housing authority executive leadership and boards.

Performance Standards & Quality Assurance
  • Accurate, timely monthly and annual financial reporting using Yardi and Tenmast systems.
  • Consistent compliance with HUD reporting deadlines and regulatory requirements.
  • Proactive discrepancy resolution prior to audit review.
  • Professional, responsive service to Agency leadership and stakeholders.

Reporting Relationship
  • Reports directly to the Executive Director or designated Agency representative.

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