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Physical Therapy Office Manager Jobs in Reston, VA

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Physical Therapy Office Manager information

See Reston, VA salary details

$26.5K

$53.6K

$80.6K

How much do physical therapy office manager jobs pay per year?

As of Aug 31, 2026, the average yearly pay for physical therapy office manager in Reston, VA is $53,554.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,600.00 and $61,400.00 per year, depending on experience, location, and employer.

What is a physical therapy office manager?

A Physical Therapy Office Manager oversees the daily operations of a physical therapy clinic, ensuring smooth administrative and customer service functions. They manage scheduling, billing, insurance processing, and staff coordination to support both therapists and patients. Additionally, they handle compliance with healthcare regulations, maintain patient records, and improve office efficiency. Their role is essential in creating a well-organized and patient-friendly environment.

What are the most common day-to-day responsibilities of a physical therapy office manager?

As a Physical Therapy Office Manager, your daily responsibilities typically include scheduling patient appointments, managing the front office staff, handling billing and insurance claims, and ensuring accurate medical records are maintained. You will also coordinate with physical therapists to optimize workflow, address patient inquiries, and implement office policies to improve efficiency. Additionally, you may oversee inventory management for therapy supplies and facilitate communication between patients, staff, and healthcare providers. This role is vital in ensuring that the clinic operates smoothly and delivers a positive experience for both patients and staff.

What are the key skills and qualifications needed to thrive as a physical therapy office manager?

A Physical Therapy Office Manager needs strong organizational abilities, familiarity with medical office administration, and experience in healthcare management, often backed by a degree in health administration or related field. Proficiency in using electronic medical records (EMR) systems, scheduling software, and medical billing platforms is typically required, and certification such as Certified Medical Office Manager (CMOM) can be advantageous. Excellent interpersonal skills, leadership, and problem-solving abilities are essential to effectively manage staff and patient interactions. These competencies ensure the smooth and efficient operation of the physical therapy office, supporting both clinical and administrative goals.

What are popular job titles related to Physical Therapy Office Manager jobs in Reston, VA?

For Physical Therapy Office Manager jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Physical Therapy Office Manager jobs in Reston, VA look for?

The top searched job categories for Physical Therapy Office Manager jobs in Reston, VA are:

What cities near Reston, VA are hiring for Physical Therapy Office Manager jobs?

Cities near Reston, VA with the most Physical Therapy Office Manager job openings:

Physical Therapy Office Manager jobs near you
Infographic showing various Physical Therapy Office Manager job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $53,554 per year, or $25.7 per hour.

FRONT DESK PHYSICAL THERAPY OFFICE

Oxon Hill, MD • On-site

ACES Home Health and Rehab
See more jobs at ACES Home Health and Rehabexternal

$15 - $22/hr

Full-time

Re-posted 26 days ago

Job description

Job Opportunity: Front Desk Physical Therapy Position
 
Position Summary:
We are seeking a dedicated and organized individual to join our team in a front desk physical therapy role. As a key member of our clinic, you will play an essential role in supporting our therapists and ensuring seamless patient care in accordance with industry guidelines and best practices.
 
Responsibilities:
 
Referral Management:
 
  • Thoroughly review initial referral requests for therapy services.
  • Familiarize yourself with PT Authorization Guidelines and Protocol notes.
  • Initiate communication with the appropriate payer (employer/insurance carrier) to secure authorization for requested therapy services.
  • Prepare and submit necessary documentation to facilitate the authorization process.
  • Communicate appointment details to patients promptly.
Documentation and Communication:
 
  • Maintain accurate and comprehensive documentation in adherence with established Policies and Procedures.
  • Provide ongoing communication regarding referral status to relevant stakeholders.
  • Collaborate effectively with center staff to ensure streamlined operations.
  • Generate and submit insightful reports to the Therapy Director for informed decision-making.
Patient Coordination and Support:
  •  
  • Facilitate efficient patient check-in and check-out for therapy sessions.
  • Manage scheduling to optimize therapist availability and patient flow.
  • Oversee charge processing for therapy services.
  • Escort and assist patients as needed to ensure a smooth treatment experience.
  • Retrieve and process medical records and charts as required.
  • Proactively contact patients for appointment reminders and manage missed appointment follow-ups.
Facility Maintenance and Supplies:
 
  • Ensure cleanliness and readiness of treatment areas, including wiping down treatment tables and maintaining therapy linens.
  • Maintain appropriate levels of therapy supplies and printed forms through regular inventory management.
  • Monitor and record temperature readings for hydro collator and paraffin bath units.
  • Contribute to the maintenance of therapy equipment, including ultrasounds.

 
Education and Credentials:
 
High school diploma or GED
Skills and Attributes:
  •  
  • Excellent organizational skills with an eye for detail.
  • Strong communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information securely.
  • Proficiency in using office software and electronic health record systems.
  • Customer service-oriented mindset with a commitment to patient satisfaction.
Working Conditions:
 
Office environment with a focus on patient care and administrative tasks.
This is an exceptional opportunity to be part of a dynamic team dedicated to providing high-quality physical therapy services. If you possess the qualifications and attributes outlined above, we encourage you to apply and become an integral part of our mission to enhance patient well-being. Please submit your resume and a cover letter highlighting your relevant experience and why you are a strong fit for this role.
 
Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not an exhaustive list of responsibilities, skills, duties, or working conditions associated with the job.