Payroll Operations Manager Jobs in Massachusetts

Description

Welcome to Martignetti Companies, the leading distributor of wine and spirits in New England.

Our payroll team supports approximately 2,000 employees across multiple states during peak periods. We process both weekly and bi-weekly payrolls for a diverse workforce that includes exempt and nonexempt employees, union and non-union employees, seasonal and temporary staff, and commission and incentive-based compensation plans.

We are seeking an experienced and detail-oriented Payroll Supervisor to oversee the day-to-day payroll operations for the organization while leading and supporting the payroll team. This role will serve as a working supervisor - balancing hands-on payroll processing responsibilities with team leadership, process oversight, compliance, reporting, and problem-solving.

The Payroll Supervisor will play a critical role in ensuring accurate and timely payroll processing, maintaining compliance with payroll laws and company policies, supporting payroll system administration, and helping drive continuous improvement within payroll operations.

This position follows a hybrid work schedule, with three days per week in our Taunton office and two remote workdays. The salary range for this role is $85,000-$95,000.

Key Accountabilities

Supervise the daily operations of the payroll team and provide guidance, training, and support to payroll staff 

Process and oversee weekly and bi-weekly payrolls to ensure accuracy, timeliness, and compliance 

Review payroll data, including new hires, terminations, employee changes, deductions, earnings, commissions, and timekeeping records 

Monitor payroll processing workflows and assist with workload balancing and prioritization across the team 

Ensure compliance with federal, state, and local wage and hour laws, payroll tax regulations, and union contract requirements 

Review payroll audits, reports, and reconciliations to identify discrepancies and ensure payroll accuracy 

Support payroll-related processes, including union and vendor payments and reporting 

Maintain and analyze commission and incentive compensation spreadsheets and reports 

Maintain payroll policies, time & labor rules, procedures, and internal controls 

Assist with payroll system administration and support ongoing payroll process improvements and efficiencies 

Partner with HR, Finance, and Benefits to ensure accurate employee and payroll data management 

Respond to escalated payroll inquiries and provide exceptional customer service to employees and managers 

Maintain payroll records, reports, and documentation in accordance with company retention policies 

Support year-end payroll activities, including W-2 processing, audits, and regulatory reporting 

Assist with payroll-related projects, implementations, testing, and process documentation 

Requirements

Knowledge / Skills / Abilities

Strong understanding of payroll processing and compliance requirements 

Experience applying union contract rules and handling complex payroll scenarios 

Advanced proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, nested formulas, SUMIF functions, and data analysis 

Experience working with payroll and timekeeping systems; Paylocity experience strongly preferred 

Strong analytical, problem-solving, and critical thinking skills 

Excellent organizational skills with strong attention to detail and accuracy 

Ability to manage competing priorities and meet deadlines in a fast-paced environment 

Strong leadership skills with the ability to coach, develop, and support a team 

Ability to maintain confidentiality of sensitive payroll and employee information 

Strong written and verbal communication skills 

Ability to work independently while also collaborating effectively across departments 

Comfortable learning new systems and adapting to process changes 

Education / Training / Experience

High School Diploma or equivalent required 

Associate or bachelor's degree in accounting, Finance, business administration, HR, or a related field preferred 

Minimum of 8 years of payroll experience required 

Prior payroll leadership, lead, or supervisory experience preferred 

Experience in processing complex multi-state payrolls required 

Experience with commission and incentive-based compensation preferred 

Experience with Paylocity Payroll Software strongly preferred 

Certified Payroll Professional (CPP) certification is a plus 

Working Environment

Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels they belong. We act on our commitment to Diversity, Equity & Inclusion by offering a substantial benefits package that includes generous paid time off, medical, dental, and vision insurance, a comprehensive 401(k) plan, and employee discounts.

Martignetti Companies is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by law.

 EEO M/F/D/V 

NOTE: This job description covers the essential functions of the role but is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Employees may be asked to perform additional duties to support business needs.