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Payroll Admin Assistant Jobs in Minnesota (NOW HIRING)

Dahl Consulting

Payroll Administrator

Maple Grove, MN · On-site

$25 - $30/hr

Payroll Administrator Location : Maple Grove, MN Job Type : Contract-to-Hire or Direct-Hire ... Monthly: Assist with reconciliations, union/certified payroll support, recurring issue analysis ...

Dahl Consulting

Payroll Administrator

Albany, MN · On-site

$25 - $30/hr

Title : Payroll Administrator Location : Albany, MN Job Type : Contract-to-Hire or Direct-Hire ... Monthly: Assist with reconciliations, union/certified payroll support, recurring issue analysis ...

Robert Half

Payroll Administrator

Le Sueur, MN · On-site

$26.75 - $36/hr

We are looking for a detail-focused Payroll Administrator to join our team in Le Sueur, Minnesota ... checks. * Assist with reporting requirements related to vendor payments and provide support for ...

Park Construction

Payroll Administrator

Minneapolis, MN · On-site

$65K - $85K/yr

Position Description Job Summary Park Construction is seeking a Payroll Administrator to provide ... Cross-trained/assist with Employee Onboarding duties as needed HCSS Heavy Job: * Retrieve and ...

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Payroll Admin Assistant information

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How much do payroll admin assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for payroll admin assistant in Minnesota is $20.28, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $22.36 per hour, depending on experience, location, and employer.

What does a payroll admin assistant do?

A Payroll Admin Assistant supports the payroll department by helping to process employee payments, maintain payroll records, and ensure compliance with tax laws and company policies. Their duties often include data entry of timesheets, assisting with payroll calculations, responding to employee payroll inquiries, and preparing related reports. They play a key role in ensuring employees are paid accurately and on time while maintaining confidentiality and attention to detail.

What are the key skills and qualifications needed to thrive as a payroll admin assistant, and why are they important?

To thrive as a Payroll Admin Assistant, you need accuracy in data entry, a basic understanding of payroll processes, and familiarity with employment laws, often supported by a high school diploma or relevant certification. Experience with payroll software such as ADP, QuickBooks, or Sage, and proficiency in Microsoft Excel are commonly required. Strong attention to detail, organizational skills, and the ability to maintain confidentiality help set top performers apart. These skills and qualities ensure that payroll is processed efficiently, accurately, and in compliance with regulations, which is critical for employee satisfaction and business operations.

What are some common challenges faced by payroll admin assistants, and how can they be effectively managed?

Payroll Admin Assistants often encounter challenges such as managing tight deadlines, handling confidential information, and ensuring accuracy in payroll data. To effectively manage these challenges, it’s important to develop strong organizational skills, maintain attention to detail, and stay updated on payroll regulations and company policies. Clear communication with HR, finance teams, and employees also helps to quickly resolve discrepancies and maintain a smooth payroll process.

What are popular job titles related to Payroll Admin Assistant jobs in Minnesota?

For Payroll Admin Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Payroll Admin Assistant jobs in Minnesota look for?

The top searched job categories for Payroll Admin Assistant jobs in Minnesota are:

Payroll Admin Assistant jobs near you
Infographic showing various Payroll Admin Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,190 per year, or $20.3 per hour.

Payroll Administrator

Dahl Consulting

Maple Grove, MN • On-site

$25 - $30/hr

Other

PTO

Posted 18 days ago

Job description

Title: Payroll Administrator
Location: Maple Grove, MN
Job Type: Contract-to-Hire or Direct-Hire
Compensation: $25-30/hr
Industry: Construction and Manufacturing
About The Role
Our staffing firm is partnering with a well-established construction and precast concrete manufacturing organization based in Maple Grove, MN to identify a detail-oriented Payroll Administrator to join their corporate payroll team. Our client operates across multiple states, legal entities, union agreements, job sites, and manufacturing plants, supporting a workforce of 3,000+ employees. This is a control-sensitive payroll operations role where accuracy, urgency, documentation, and employee trust are critical every week. The position reports into the Corporate Payroll Manager and Director of Payroll Services and plays a key role in protecting the organization from payroll errors, compliance exposure, and job-costing defects.
Job Description
The Payroll Administrator will execute accurate, timely, and compliant payroll for a complex multi-state construction and manufacturing environment. This includes weekly payroll processing, timekeeping validation, union and certified payroll support, employee issue resolution, and post-payroll audit activities. The role requires strong ownership of the details, root-cause problem solving, and a no-surprises approach to communication with field, plant, HR, and finance partners.
Key Responsibilities
  • Payroll Processing & Weekly Execution: Process assigned payroll populations, locations, unions, entities, or workstreams in accordance with the payroll calendar and approval deadlines. Validate timecards, pay rates, earnings codes, deductions, taxes, union classifications, premium pay, PTO, retro adjustments, reimbursements, and per diems before processing. Review exception reports and resolve missing punches, late approvals, negative balances, unusual hours, duplicate payments, and coding inconsistencies. Prepare payroll batches, uploads, corrections, off-cycle requests, and adjustment documentation with proper support. Support payroll reconciliation, variance review, funding support, and GL/labor cost review after processing.
  • Timekeeping, Labor Coding & Operational Discipline: Partner with supervisors, plant leaders, field leaders, HR, and operations to drive timely timecard approvals and clean labor coding. Ensure labor hours are coded correctly by employee, union, job, task, department, project, cost code, shift, and premium category to support accurate job-costing and margin reporting. Identify recurring late approvals, coding errors, missed punches, or location-specific training needs and escalate patterns to payroll leadership.
  • Union, Certified Payroll & Prevailing Wage Support: Support union payroll requirements including wage rates, fringe calculations, dues, deductions, jurisdictional rules, benefit remittances, and CBA-specific provisions. Assist with certified payroll reporting, prevailing wage documentation, and project-specific payroll requirements. Maintain accurate records and supporting documentation for union audits, benefit audits, certified payroll reviews, workers compensation audits, and internal compliance reviews.
  • Employee Service & Issue Resolution: Serve as a professional point of contact for employee and supervisor payroll questions, correction requests, pay-stub inquiries, deductions, garnishments, direct deposit, and wage-related issues. Resolve issues with urgency while maintaining approval discipline and documentation. Track recurring inquiry types and payroll defects so leadership can address training gaps, system setup issues, or process failures.
  • Controls, Compliance & Audit Readiness: Follow documented payroll controls for master-data changes, pay-rate changes, deductions, garnishments, manual checks, off-cycle payments, union setup, bank changes, and payroll approvals. Maintain complete support for adjustments, corrections, reconciliations, and exceptions. Support monthly, quarterly, and annual activities including tax support, W-2 preparation, unemployment requests, garnishment administration, benefit deduction review, and year-end payroll cleanup. Help maintain SOPs, checklists, compliance calendars, and exception logs.
  • Reporting, Continuous Improvement & Systems Support: Prepare routine payroll reports, exception summaries, aging issue logs, certified payroll support schedules, and payroll data requests for Finance, HR, Operations, and leadership. Assist with testing payroll system changes, new earning/deduction codes, union setup, timekeeping rules, tax updates, acquisition integration, and process automation. Recommend improvements that reduce manual work, repeated corrections, off-cycle payrolls, and spreadsheet dependency.
Operating Cadence:
  • Daily during payroll processing: Review assigned timekeeping exceptions, missing approvals, coding issues, and payroll inbox/escalation items.
  • Weekly: Complete payroll checklist, submit assigned payroll workstreams, document exceptions, support post-payroll review, and update issue logs.
  • Monthly: Assist with reconciliations, union/certified payroll support, recurring issue analysis, SOP updates, and reporting requests.
  • Quarterly/Annually: Support tax filings, W-2s, union audits, workers compensation audits, benefits review, and process-improvement initiatives.
Qualifications
Required Qualifications:
  • 2+ years of payroll, timekeeping, HR operations, accounting, union administration, or related experience.
  • Working knowledge of timekeeping systems, payroll systems, ERP interfaces, Excel, payroll reports, and basic reconciliation concepts.
  • Ability to operate under weekly deadlines with high accuracy, strong follow-through, and professional communication.
  • Demonstrated accuracy under deadline pressure, ownership of details, and a compliance-first mindset.
  • Strong service orientation with the discipline to maintain approval controls, documentation, and policy consistency.
  • Root-cause problem-solving skills — able to fix the immediate issue and help prevent the next occurrence.
  • Comfortable working in a private-equity-backed environment where process discipline, measurable performance, controls, and continuous improvement are expected.
Preferred Qualifications:
  • 5+ years of payroll experience for placement at the Specialist level.
  • Experience supporting hourly, field, plant, construction, manufacturing, or distributed workforces.
  • Multi-state payroll experience.
  • Union payroll, certified payroll, prevailing wage, CBA, fringe benefit, or construction payroll experience.
  • FPC, CPP, certified payroll training, payroll tax training, or equivalent payroll education.
  • Experience assisting with SOP development, exception logs, and audit-readiness documentation.
  • Prior involvement in payroll system testing, acquisition integration, or process automation efforts.
Benefits
Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/.
How To Apply
Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps!
Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
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