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Payroll Accounting Assistant Jobs in Springfield, IL

Centurion

Payroll Accountant (82109)

Springfield, IL · On-site

... * Assist in developing payroll policies, procedures, and contingency plans. * Maintain up-to-date payroll records and ensure accurate historical data retention. * Bachelor's degree in Accounting ...

Im a Wreck, LLC

Staff Accountant

Springfield, IL · On-site

$54K - $71K/yr

... compliance * Assist with the preparation of documentation and providing support during annual ... Minimum 2-4 of accounting experience, preferably with revenue and/or payroll accounting experience.

Potbelly

Staff Accountant

Springfield, IL · On-site

$54K - $71K/yr

... compliance * Assist with the preparation of documentation and providing support during annual ... Minimum 2-4 of accounting experience, preferably with revenue and/or payroll accounting experience.

Express Employment

Payroll Specialist

Springfield, IL

$55K - $75K/yr

Prepare payroll reports and assist with audits as needed * Coordinate with management teams ... Associate's degree in Accounting, Business, Human Resources, or related field preferred #1044SRG ...

New

BRANDT®

Human Resources Coordinator

Springfield, IL · On-site

$20.75 - $27.25/hr

... * Assist in posting jobs to our website and recruitment sites * Works with payroll, accounting, legal and other divisions within the company to exchange data as needed/work on overlapping projects

Express Employment

Accountant

Springfield, IL

$60K - $75K/yr

Generous paid time off (4 weeks PTO) Key Responsibilities * Assist with monthly accounting processes, including account reconciliations * Prepare and file sales tax reports * Support payroll ...

H&R Block

Bookkeeper - Franchise Location

Lincoln, IL · On-site

$17 - $20/hr

Prepare and process payroll * Generate 1099s and W2s and calculate and prepare tax statements ... Experience with Xero accounting software Required Qualifications * High school diploma or ...

SIU Medicine

Administrative Aide

Springfield, IL · On-site

$19 - $26.25/hr

Work closely with SIU HC Contract Coordinator; assist in executing all Revenue and Purchasing ... Accounting for specific departments supported. * Perform payroll duties for HC Core employees ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

... payroll processing, and customer account inquiries Perform the Encompass Route Accounting System ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

Red Bull

Office Administrator (Part Time)

Springfield, IL

$17.75 - $24.50/hr

... payroll processing, and customer account inquiries Perform the Encompass Route Accounting System ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

Red Bull

Office Administrator (Part Time)

Springfield, IL · On-site

$17.75 - $24.50/hr

... payroll processing, and customer account inquiries Perform the Encompass Route Accounting System ... Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support ...

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Payroll Accounting Assistant information

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How much do payroll accounting assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for payroll accounting assistant in Springfield, IL is $21.88, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $24.28 per hour, depending on experience, location, and employer.

What is a payroll accounting assistant?

Payroll Accounting Assistants are professionals who support payroll and accounting departments by processing employee pay, maintaining payroll records, and assisting with tax filings and compliance. Their duties often include data entry, verifying timesheets, preparing paychecks, and resolving payroll discrepancies. They may also assist with benefits administration and ensure that all payroll procedures comply with company policies and government regulations. Strong attention to detail and familiarity with payroll software are essential for this role.

What are the key skills and qualifications needed to thrive as a payroll accounting assistant?

To thrive as a Payroll Accounting Assistant, you need strong numerical skills, attention to detail, and a foundational understanding of payroll processes, often supported by an associate's degree in accounting or related field. Familiarity with payroll software such as ADP or QuickBooks, as well as Microsoft Excel, is typically required. Exceptional organizational skills, confidentiality, and clear communication help individuals stand out in this position. These skills and qualities are crucial for ensuring accurate payroll processing, compliance with regulations, and maintaining employee trust.

What are some common challenges payroll accounting assistants face in ensuring payroll accuracy and how can they be addressed?

Payroll Accounting Assistants often encounter challenges such as managing tight deadlines, ensuring compliance with ever-changing tax regulations, and resolving discrepancies in employee time records. To address these, it's important to maintain strong attention to detail, regularly update knowledge of relevant laws, and communicate proactively with HR and finance teams. Utilizing payroll software efficiently and double-checking entries can also help minimize errors and ensure timely, accurate payroll processing.

What is the difference between Payroll Accounting Assistant vs Bookkeeper?

AspectPayroll Accounting AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer accounting or payroll certificationsHigh school diploma; bookkeeping certifications (e.g., QuickBooks Certified User) beneficial
Work EnvironmentOffice setting, supporting payroll and accounting teamsOffice environment, managing financial records and transactions
Industry UsageCommon in HR, payroll, and accounting departmentsUsed across various industries for financial record-keeping
Primary FocusAssisting with payroll processing, data entry, and payroll reportsRecording financial transactions, reconciling accounts, maintaining ledgers

The Payroll Accounting Assistant primarily supports payroll processing and related tasks, while a Bookkeeper manages broader financial records and transactions. Both roles require attention to detail and similar certifications, often working in office environments within the same industries. The main difference lies in their scope: payroll-specific versus general financial record-keeping.

What are the responsibilities of a payroll accounting assistant?

A payroll accounting assistant is responsible for processing employee payroll, ensuring accurate calculation of wages, deductions, and taxes, and maintaining payroll records. They often use payroll software and collaborate with HR and accounting teams to ensure compliance with company policies and legal regulations.

What do you need to be a payroll accounting assistant?

To be a payroll accounting assistant, candidates typically need a high school diploma or equivalent, strong attention to detail, and proficiency with accounting software and spreadsheets. Knowledge of payroll laws and regulations is also beneficial, and some roles may require prior experience in accounting or payroll processing.

What are popular job titles related to Payroll Accounting Assistant jobs in Springfield, IL?

For Payroll Accounting Assistant jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Payroll Accounting Assistant jobs in Springfield, IL look for?

The top searched job categories for Payroll Accounting Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Payroll Accounting Assistant jobs?

Cities near Springfield, IL with the most Payroll Accounting Assistant job openings:

Payroll Accounting Assistant jobs near you
Infographic showing various Payroll Accounting Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,519 per year, or $21.9 per hour.

Payroll Accountant (82109)

Centurion

Springfield, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Centurion is proud to be a leading provider of comprehensive healthcare services to correctional facilities, state hospitals, and community mental health centers nationwide.
We are currently seeking a full- time Payroll Accountant to join our regional office in Springfield, Illinois.
The Payroll Accountant is responsible for processing, reconciling, and ensuring the accuracy of payroll transactions while maintaining compliance with federal, state, and local regulations. This role requires proficiency with automated payroll and timekeeping systems, preferably Paycom, as well as payroll tax laws and financial reconciliation. The Payroll Accountant collaborates with Finance and HR to ensure seamless payroll operations and drive continuous process improvements.
Payroll Processing & Accounting
  • Process multi-state payroll transactions accurately and timely using Paycom software.
  • Ensure payroll compliance with company policies, wage laws, and tax regulations.
  • Reconcile payroll data with the general ledger and financial reports.
  • Validate timekeeping, deductions, benefits, and earnings for accuracy before payroll submission.
  • Manage payroll adjustments, retroactive payments, and off-cycle payrolls.

Payroll Tax & Compliance
  • Ensure compliance with federal, state, and local payroll tax regulations.
  • Prepare, review, and reconcile payroll tax filings, including 941, W-2, and 1099 reports.
  • Monitor payroll tax law changes and implement necessary adjustments in Paycom.
  • Maintain proper documentation to support payroll tax filings and audits.

Financial Reconciliation & Reporting
  • Prepare payroll journal entries and reconcile payroll-related accounts.
  • Generate and analyze payroll reports for Finance, HR, and leadership.
  • Assist in internal and external audits by providing accurate payroll documentation.
  • Identify payroll trends and recommend areas for cost optimization.

Paycom System Management & Optimization
  • Utilize Paycom software to manage payroll, tax filings, and reporting.
  • Identify and resolve payroll system issues and data inconsistencies.
  • Stay updated on Paycom enhancements and implement best practices for efficiency.
  • Support payroll system integrations with HR and accounting platforms.

Employee Support & Issue Resolution
  • Address payroll discrepancies and resolve employee pay concerns promptly.
  • Serve as the primary payroll point of contact for Finance, HR, and employees.
  • Provide clear guidance on payroll-related policies, benefits deductions, and compliance matters.

Process Improvement & Compliance Monitoring
  • Regularly audit payroll processes to identify inefficiencies and implement improvements.
  • Assist in developing payroll policies, procedures, and contingency plans.
  • Maintain up-to-date payroll records and ensure accurate historical data retention.

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
  • FPC or CPP certification preferred.
  • Minimum of 3 years of payroll accounting experience in a mid-to-large-sized organization.
  • Strong experience with Paycom payroll software (processing, reporting, and tax compliance).
  • Knowledge of multi-state payroll tax laws and payroll reconciliation.
  • Experience working with general ledger payroll accounting.
  • Experience processing payroll in a unionized environment and interpreting collective bargaining agreements (CBAs) preferred.
  • Knowledge of union payroll practices, including union dues, wage scales, and contract-specific pay provisions preferred.
  • Strong analytical and problem-solving abilities.
  • Excellent attention to detail and accuracy in payroll calculations.
  • Proficiency in Microsoft Office applications, especially Excel (VLOOKUP, pivot tables, and financial analysis).
  • Ability to manage multiple tasks and meet strict deadlines.
  • High level of integrity and discretion in handling confidential payroll data.
  • We offer excellent compensation and comprehensive benefits for our full-time team members including:
  • Health, dental, vision, disability and life insurance
  • 401(k) with company match
  • Generous paid time off
  • Paid holidays
  • Flexible Spending Account
  • Continuing Education benefits
  • Much more...

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