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Patient Appointment Scheduler Jobs (NOW HIRING)

North Texas Ortho

Patient Appointment Scheduler

Grapevine, TX · On-site

$15.25 - $18.25/hr

As a Patient Appointment Scheduler, you will be responsible for scheduling appointments for patients and ensuring that their needs are met in a timely and efficient manner. #NTO Responsibilities:

North Texas Ortho

Patient Appointment Scheduler

Grapevine, TX · On-site

$15.25 - $18.25/hr

As a Patient Appointment Scheduler, you will be responsible for scheduling appointments for patients and ensuring that their needs are met in a timely and efficient manner. #NTO Responsibilities:

Neuromedical Center

Appointment Scheduling

Baton Rouge, LA

$14.25 - $18/hr

Description The NeuroMedical Center is looking for an appointment scheduler to schedule patient appointments, coordinate office and diagnostic appointments, and manage physician and staff schedules.

Neuromedical Center

Appointment Scheduling

Baton Rouge, LA · On-site

$14.25 - $18/hr

The NeuroMedical Center is looking for an appointment scheduler to schedule patient appointments, coordinate office and diagnostic appointments, and manage physician and staff schedules. * Answer ...

NeuroMedical Center

Appointment Scheduling

Baton Rouge, LA · On-site

$13 - $16.50/hr

Job Type Full-time Description The NeuroMedical Center is looking for an appointment scheduler to schedule patient appointments, coordinate office and diagnostic appointments, and manage physician ...

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How much do patient appointment scheduler jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for patient appointment scheduler in the United States is $17.76, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

What does a patient appointment scheduler do?

A Patient Appointment Scheduler is responsible for coordinating and scheduling patient appointments in medical facilities such as hospitals or clinics. They work closely with patients, healthcare providers, and administrative staff to ensure appointments are booked efficiently and accurately. Their duties often include confirming patient information, handling appointment changes, and answering scheduling-related queries. This role requires strong organizational and communication skills, as well as familiarity with healthcare scheduling software.

What are some common challenges faced by patient appointment schedulers, and how can they be managed effectively?

Patient Appointment Schedulers often face challenges such as handling high call volumes, managing last-minute cancellations, and coordinating with multiple healthcare providers' schedules. To manage these effectively, strong organizational and communication skills are essential, along with proficiency in scheduling software. Proactively confirming appointments, staying adaptable to sudden changes, and collaborating closely with medical staff help ensure smooth operations and a positive patient experience.

What are the key skills and qualifications needed to thrive as a patient appointment scheduler, and why are they important?

To thrive as a Patient Appointment Scheduler, you need excellent organizational skills, attention to detail, and familiarity with healthcare scheduling processes, often supported by a high school diploma or equivalent. Proficiency with electronic scheduling software, medical billing systems, and office productivity tools is typically required. Strong interpersonal communication, problem-solving abilities, and a customer-service mindset help individuals excel in this role. These skills ensure efficient appointment management, positive patient experiences, and smooth clinic operations.

What is the difference between Patient Appointment Scheduler vs Medical Receptionist?

AspectPatient Appointment SchedulerMedical Receptionist
CredentialsHigh school diploma or equivalent; some roles may require certification in scheduling softwareHigh school diploma; customer service skills often emphasized
Work EnvironmentHealthcare offices, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsGreeting patients, answering calls, administrative tasks
Industry UsageCommon in healthcare settings for appointment managementBroader role including administrative support in healthcare

The Patient Appointment Scheduler primarily focuses on managing and scheduling patient appointments, while the Medical Receptionist handles a wider range of front-desk duties, including greeting patients and administrative tasks. Both roles are essential in healthcare settings but differ in scope and responsibilities.

How to become a patient appointment scheduler?

To become a patient appointment scheduler, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Experience with scheduling software or electronic health records (EHR) systems is often preferred, and some positions may require basic medical terminology knowledge. On-the-job training is common, and attention to detail is essential for managing appointments accurately.

What cities are hiring for Patient Appointment Scheduler jobs?

Cities with the most Patient Appointment Scheduler job openings:

What states have the most Patient Appointment Scheduler jobs?

States with the most job openings for Patient Appointment Scheduler jobs include:

What are popular job titles related to Patient Appointment Scheduler jobs?

For Patient Appointment Scheduler jobs, the most frequently searched job titles are:

Patient Appointment Scheduler jobs near you
Infographic showing various Patient Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 3% As Needed, 73% Full Time, 16% Part Time, and 8% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $36,932 per year, or $17.8 per hour.

Patient Appointment Scheduler

Grapevine, TX • On-site

North Texas Orthopedics and Spine Center
Health Care and Social Assistance • 51 - 200 employees
Learn more about North Texas Orthopedics and Spine Centerexternal

$15.25 - $18.25/hr

Other

Posted 8 days ago

Job description

Patient Appointment Scheduler

The Patient Appointment Scheduler ensures the efficient operation of the orthopedic office by managing all aspects of patient scheduling. Acting as the first point of contact for patients, the Scheduler is responsible for booking, confirming, and rescheduling patient appointments for consultations, procedures, and follow-ups. The scheduler ensures accurate patient data entry, verifies insurance details, and ensures all necessary authorizations and medical records are in place before appointments. The role requires strong communication skills to interact with patients, medical staff, and physicians, as well as excellent organizational abilities to manage a high volume of appointments efficiently.

Manage and coordinate patient appointment schedules, including booking, rescheduling, and cancellations.

Verify patient information, insurance coverage, and eligibility prior to scheduling.

Maintain accurate and detailed records of patient interactions in the office's scheduling system or electronic medical record (EMR).

Communicate effectively with clinical staff to ensure appointment availability and resolve scheduling conflicts.

Provide courteous and efficient assistance to patients, answering inquiries regarding appointments, office policies, and procedures.

Monitor appointment reminders and follow-up communications with patients to confirm scheduled visits.

Uphold confidentiality and always adhere to HIPAA regulations when handling patient information.

High school diploma or equivalent required.

Prior experience in healthcare scheduling, preferably in an orthopedic or clinical setting.

Familiarity with HIPAA compliance and healthcare regulations.

Additional certifications in medical administration or scheduling software are a plus.

Exceptional organizational skills and attention to detail to manage complex scheduling needs.

Strong communication and interpersonal skills to provide excellent customer service.

Ability to multitask effectively in a fast-paced environment.

Collaborative mindset and ability to work well with both clinical staff and patients.

Proficiency in using scheduling software, EMR systems, and Microsoft Office applications.

Strong problem-solving and decision-making skills to manage scheduling challenges.

Empathy and patience when dealing with patients and their needs.

Ability to adapt to changing priorities and office requirements.

Clear and effective communication skills, both verbal and written.

Knowledge of medical terminology is preferred but not required.

Hearing: Adequate to perform job duties in person and over the telephone.

Speaking: Must be able to clearly communicate in person and over the telephone.

Vision: Visual acuity adequate to perform job duties, including visual examination of patient (if applicable) and reading information from printed sources and computer screens.

Other: Requires frequent lifting and carrying items weighing up to 30 pounds unassisted, including assisting patients when required. Adequate physical ability includes sufficient manual dexterity to perform the requisite health care service needed. Requires frequent bending, reaching and repetitive hand movements, standing, walking, squatting and sitting with some heavy lifting, pushing and pulling.

While performing the duties of this job, employee may be exposed to risk of infectious diseases and bodily fluids when interacting with patients and/or family members. The employee may be occasionally exposed to moving mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. The noise level in the work environment is typical of a physician's office.

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