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Patent Secretary Jobs (NOW HIRING)

Capstone Search Partners

IP Paralegal

Charleston, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

IP Paralegal

Greenville, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

HARMAN International

Global IP Paralegal

Novi, MI · On-site

What You Need * 5+ years of experience as a Patent Paralegal, Patent Legal Assistant, or Patent Legal Secretary within a law firm or corporate legal department. * 3+ years of experience working with ...

JBA International

IP ASSISTANT

Washington, DC · On-site

Minimum of five (5) years previous legal secretarial or legal assistant patent prosecution experience in a law firm or comparable environment preferred * High School Diploma or GED required;

gleason

Director, Intellectual Property

Gleason, TN · On-site

... Secretary, will oversee the intellectual property (IP) functions of the Company. Job ... Maintain Gleason's Patent & Trademark List, detailing the current status of all Company patents and ...

gleason

Director, Intellectual Property

Gleason, TN · On-site

... Secretary, will oversee the intellectual property (IP) functions of the Company. Job ... Maintain Gleason's Patent & Trademark List, detailing the current status of all Company patents and ...

Gleason

Director, Intellectual Property

Rochester, NY · On-site

$120K - $150K/yr

... Secretary, will oversee the intellectual property (IP) functions of the Company. Job ... S. Patent and Trademark Office (USPTO). * Respond to Official Actions from the USPTO for all ...

Proskauer

Foreign Filing Paralegal

New York, NY · On-site

$90K - $120K/yr

The IP Foreign Filing Paralegal will provide support to clients, attorneys, paralegals and secretaries in all aspects of patent foreign filing, U.S. National Stage, and U.S. Bypass Continuation ...

Jobtailor

Senior Paralegal

Princeton, NJ · On-site

Support the Corporate Secretary function, including coordination of board meeting materials ... Coordinate with outside IP counsel to manage the company's patent and trademark portfolio across ...

OnMed

Head of Legal

White Plains, NY · On-site

Own IP strategy and execution -- patents, trademarks, trade secrets, and licensing agreements ... Own corporate and state-by-state governance, including Secretary of State filings, PC governance ...

OnMed

Head of Legal

White Plains, NY · Hybrid

... patents, trademarks, trade secrets, and licensing. You've operated as the sole or senior-most legal ... Secretary of State filings, PC governance structure, and Board resolution support Partner closely ...

OnMed

Head of Legal

White Plains, NY · On-site

... patents, trademarks, trade secrets, and licensing. You've operated as the sole or senior-most legal ... Secretary of State filings, PC governance structure, and Board resolution support • Partner ...

Hauptman Ham, LLP

IP Legal Assistant

Alexandria, VA · On-site

... secretary) with 1-5 years of IP Legal experience. The IP Legal Assistant supports a large U.S ... Understanding of the USPTO patent process and familiarity with AQX Law Firm intellectual property ...

Hauptman Ham, LLP

IP Legal Assistant

Alexandria, VA · On-site

... secretary) with 1-5 years of IP Legal experience. The IP Legal Assistant supports a large U.S ... Understanding of the USPTO patent process and familiarity with AQX Law Firm intellectual property ...

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Patent Secretary information

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$27.5K

$53.3K

$85K

How much do patent secretary jobs pay per year?

As of Sep 13, 2026, the average yearly pay for patent secretary in the United States is $53,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $60,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a patent secretary?

To thrive as a Patent Secretary, you need strong organizational skills, attention to detail, and knowledge of patent filing procedures, often supported by experience in legal or intellectual property environments. Familiarity with patent management software, government filing systems like the USPTO or EPO, and proficiency in Microsoft Office are essential. Excellent communication, discretion, and time management skills set standout candidates apart in this role. These skills ensure accurate documentation, efficient workflow, and compliance with strict legal deadlines in the patent process.

What are some common challenges a patent secretary might face in supporting patent attorneys and agents?

Patent Secretaries often manage a high volume of detailed documentation and strict deadlines, especially relating to patent filings and correspondence with patent offices. Staying organized while tracking multiple cases and ensuring accuracy in legal documents can be demanding. The role also requires effective communication with attorneys, inventors, and sometimes clients, making it essential to balance confidentiality and clarity. Adapting to evolving patent laws and office procedures is another common challenge, requiring ongoing learning and attention to detail.

What does a patent secretary do?

A patent secretary provides administrative support in patent law firms or corporate legal departments, managing patent application documents, maintaining deadlines, and coordinating communication between inventors and patent offices. They often use specialized software and require strong organizational skills to ensure accurate and timely filing of patent materials.
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What states have the most Patent Secretary jobs?

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Patent Secretary jobs near you
Infographic showing various Patent Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $53,278 per year, or $25.6 per hour.

IP Legal Administrative Assistant

Scottsdale, AZ • On-site

Clark Hill PLC
201 - 500 employees
Learn more about Clark Hill PLCexternal

$65K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Clark Hill rating

7.4

Company rating: 7.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Scottsdale Office. A minimum of 3 years of Intellectual Property experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) making travel arrangements and preparing expense reimbursement documentation; (v) answering the phones of assigned attorneys; and (vi) entering attorney time.
Job Requirements:
  • Must possess the ability to navigate various patent and trademark databases, portals, and filing systems at the United States Patent and Trademark Office ("USPTO").
  • Must possess in-depth knowledge of the patent, trademark, and copyright application/prosecution processes and procedures (both U.S and foreign), terminology, forms, and associated deadlines.

Job Responsibilities:
  • Provides specialized support to patent and trademark group, with a thorough understanding of internal and external patent and trademark practices, procedures and requirements relating to all phases of filing, prosecuting, and maintaining patents and trademarks for Firm clients.
  • Assists with patent, trademark, and copyright due diligence.
  • Maintains IP Department-specific databases and electronic files.
  • Prepares and files documents with the USPTO including patent and trademark applications, responses, assignments, powers of attorney, etc.
  • Works closely with attorneys and paralegals on all aspects of patent, trademark, and copyright applications.
  • Establishes and maintains calendar and deadline reminder systems; utilizes the Firm and IP department calendar system; schedule appointments for timekeepers as necessary and/or as requested.

While this position assists attorneys in the Intellectual Property area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the candidate must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
The salary range at the time of posting is $65,000-$75,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

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